Executive Personal Assistant

1 month ago

New York, United States International Conglomerate Full time
Job DescriptionJob Description

· Heavy calendar management: arrange meetings (in-person/zoom), meals and phone calls both internally and externally utilizing Outlook and iPhone calendar systems; important to be proactive in ‘creating time’

· Work directly with all internal team members / account teams and clients as the point person for coordinating many meetings

· Important: heavy interaction with clients and prospects, serving as an ambassador and representative of the CEO and the firm

· Heavy travel coordination: coordinate and oversee extensive travel plans, both domestic and international. Create elaborate and detailed itineraries that involve different time zones, airline and hotel preferences, client contact details, materials needed for meetings, etc.

· Manage expenses as it relates to work-related travel and meals .

· Work alongside new business coordinator to prepare and organize important documents via Word, PowerPoint, Excel, including but not limited to: decks for new business presentations, legal documents such as LOAs and RFPs for executives and administrative tasks for other team members on an as-needed basis

· Work alongside PA to ensure calendars / plans are well coordinated

Company DescriptionGlobal ConglomerateCompany DescriptionGlobal Conglomerate

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