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Executive Administrative Assistant

2 months ago

Tampa, United States Dudas IT Resources & Advisory Inc Full time
Job DescriptionJob Description
  • Executive Administrative Assistant
  • Financial Firm
  • Tampa, FL preference, open to Dallas, TX as well.
  • Rate:50hr.
  • Hybrid - 3 days onsite
  • Job Posting Start Date: 08/05/2024
  • Job Posting End Date: 02/28/2025
  • 2 round interview process

 

The Executive Assistant (EA) enables the team's achievement of their strategic priorities by providing general administrative and secretarial support, project management, analytics and coordination across business lines to the Site Lead and site leadership. This requires good judgement, strong interpersonal, organizational, and time management skills, as well as a strong attention to detail and a high level of accuracy. The EA will regularly work with partners, other department leaders, business leaders and colleagues across the firm. The EA must be personable, professional, flexible and able to maintain a high degree of confidentiality.

Your Primary Responsibilities:

• Support Executive by handling day-to-day matters including, but not limited to, preparing and coordinating communications, taking meeting minutes, complex calendar management, meeting logistics for internal and external appointments, travel arrangements, expense reporting, facilitating changes to daily events as necessary, tracking and helping drive completion of key deliverables and following up on outstanding items by acting as a liaison for direct reports.

• Proficiency with Word, Excel and PowerPoint to create, edit, format and proofread letters, presentations, surveys, emails, reports and other documents as necessary. Use of Excel for reporting and analytics.

• Develop and maintain working relationships with other departments.

• Coordinating global meetings, such as Town Hall meetings involving all stages of planning and execution including logistics (whether in person, via telepresence or conference calls), document and agenda preparation, conference rooms, AV needs, mitigating issues, and partnering with various departments to bring together best-in-class execution of events while collaborating on and giving to developing overall event experience.

•Participate in special projects and other duties as assigned.

• Aligns risk and control processes into day-to-day responsibilities to monitor and mitigate risk; raises appropriately.

**NOTE: The Primary Responsibilities of this role are not limited to the details above. ** Qualifications

  • Experience supporting C-Suite executive(s) and/or senior management in a fast pace, mid-to-large sized legal or other professional services organization.
  • Strong proficiency with Microsoft Office skills
  • Strong written and verbal communication skills
  • Looking for a self-starter who can self-initiate tasks and follow through
  • Ability to work seamlessly in a virtual environment and across globally
Company DescriptionFULL LIFE CYCLE
Recruitment Services
Dudas IT/ Zar IT Solutions is a minority and woman-owned business offering companies throughout the US end-to-end recruitment of the most qualified, talented, and reliable candidates to fill contract, contract-to-hire and direct hire positions.

Our process includes:

Identify Needs
Research and Plan
Job Description Design
Job Posting
Search & Identify Candidates
Resume Review & Processing
Screening
Execute HiringCompany DescriptionFULL LIFE CYCLE \r
Recruitment Services \r
Dudas IT/ Zar IT Solutions is a minority and woman-owned business offering companies throughout the US end-to-end recruitment of the most qualified, talented, and reliable candidates to fill contract, contract-to-hire and direct hire positions. \r
\r
Our process includes: \r
\r
Identify Needs \r
Research and Plan \r
Job Description Design \r
Job Posting \r
Search & Identify Candidates \r
Resume Review & Processing \r
Screening \r
Execute Hiring