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Accounting Clerk

4 months ago

Sacramento, United States Benefit & Risk Management Services, Inc. Full time
Job DescriptionJob Description

SUMMARY: The Accounting Clerk is responsible for general bookkeeping activities and practices within the office; assists with Employer Contributions, as well as Self-Pay/COBRA deposits reporting and reconciliation; accounts payable processing; monthly carrier reconciliations; process and performs procedures associated with billing, premium distribution, and account reconciliation.

 

Essential Duties and Responsibilities include the following. Other duties may be assigned.

·         Works onsite with a consistent schedule or attendance.

·         Research, resolve and respond to customer/group account problems and discrepancies in a timely, accurate and professional manner.

  • Document and maintain all processes and procedures for Hawaii Accounting Groups, as assigned.
  • Report weekly progress or status of regular and special projects to the Supervisor and Manager.
  • Reconciliation of General Ledger accounts to be performed monthly.
  • Work with other departments to establish efficient and effective cross-departmental workflow and communications.
  • Performs other duties and responsibilities as assigned by Management.

 

Daily/Weekly Duties

  • Process and post Employer Contributions provided by the HI office into Monthly Checklist and QuickBooks.
  • Process and post COBRA, Retiree & Self-Pay payments into Daily Deposits checklist and QuickBooks.
  • Assist with Accounts Payable for multiple HI groups.
  • Process Non-Sufficient Funds (NSF’s) as needed.
  • Process any Refund Requests or bank deposits into QB.
  • Research any of the above as needed.

 

Monthly Duties

  • Reconcile cash received on Employer Contributions monthly checklist to Cash Breakdowns/Reports, or Batch Log and QuickBooks.
  • Reconcile account bank statements to the General Ledger.
  • Preparation of Premium Letters, EC Monthly Checklists, and Financials
  • Verify and confirm HI group reporting of hours and lives count on Billing Release spreadsheet, and Export Checklist report.
  • Update Hawaii Counts spreadsheet for all HI groups.

 

Carrier Reconciliations

  • Process, and research using data from MHB for monthly carrier discrepancies and payments.
  • Reconcile carrier billings monthly.
  • Monitor all third-party billing, communicate with HI Accounting Specialist or Account executives to expedite the collection process.

 

Knowledge, Skills, & Abilities:

  • Strict attention to detail.
  • Functional understanding of the billing process system, My Health Benefits (MHB) preferred, but training can be provided.
  • PC proficiency with Word, Excel, Outlook. QuickBooks knowledge preferred.
  • Excellent verbal and written communication skills.
  • Must be dependable and maintain excellent attendance and punctuality.
  • Strong math, problem-solving and analytical skills required.
  • Must be able to follow directions, work with minimal supervision and interact with all departments and levels of management.
  • Must be able to maintain strict confidentiality.
  • Ability to prioritize and multi-task.
  • Professionalism and respect for co-workers at all times.
  • Knowledge of Union, Trust, Pension and Benefits Industry highly preferred.

 

Supervisory Responsibilities:  This job has no supervisory responsibilities.

 

 

Qualifications: To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

 

Education and/or Experience: Associate degree (A. A.) or equivalent from two-year college or technical school; or minimum one to two years related experience in a fast-paced accounting environment and/or training; or equivalent combination of education and experience.

 

Language Skills: Ability to read, speak, and write effectively in English. Ability to interpret documents such as plan documents, memos, letters, and procedure manuals.  Ability to write routine reports, meeting notes, project documentation, and correspondence.  Ability to speak effectively before customers or employees of organization.

 

Mathematical Skills:  Ability to calculate figures and amounts such as contributions, interest, and dividends.

 

Reasoning Ability: Ability to apply common sense understanding to carry out instructions furnished in written, oral, or diagram form.  Strong ability to problem solve when presented with different concrete and moving variables in standardized or non-standardized accounting situations.

 

Certificates, Licenses, Registrations: Valid, class C license in state working with no adverse driving record.

 

Physical Demands: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

 

While performing the duties of this Job, the employee is regularly required to sit for extended periods in front of a computer. The employee is frequently required to reach with hands and arms and talk or hear. The employee is occasionally required to stand; walk and use hands to finger, handle, or feel. The employee may frequently lift and/or move up to 10 pounds. Specific vision abilities required by this job include close vision, distance vision, peripheral vision, depth perception and ability to adjust focus.  This position requires the employee to work in the office.

 

Work Environment: The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

 

The noise level in the work environment is usually moderate.

Company DescriptionEstablished in 1993, Benefit & Risk Management Services, Inc. (BRMS) is a leading benefit administrator and healthcare risk manager that delivers innovative technology and administration solutions to control rising healthcare costs.

One of the first to introduce employee benefit administration technology solutions, our services are powered by our exclusive Virtual Benefits Administration System (Vbas) a proprietary database and administration system that allows employers to save time and money by automating management of the benefit supply chain and empowering employees to self-service their benefitsCompany DescriptionEstablished in 1993, Benefit & Risk Management Services, Inc. (BRMS) is a leading benefit administrator and healthcare risk manager that delivers innovative technology and administration solutions to control rising healthcare costs.\r
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One of the first to introduce employee benefit administration technology solutions, our services are powered by our exclusive Virtual Benefits Administration System (Vbas) a proprietary database and administration system that allows employers to save time and money by automating management of the benefit supply chain and empowering employees to self-service their benefits