Administrative Support Supervisor

2 weeks ago

Wilmington, United States kay search group Full time
Job DescriptionJob Description

POSITION: Administrative Support Supervisor (Global Law Firm)

COMPANY: Global AM 100 Law Firm

LOCATION: Wilmington, DE (Hybrid)

COMP PACKAGE: Base to $140K, Full Benefits, 401K+, transportation, etc.

Responsibilities for Administrative Support Supervisor:

  • Coordinate and oversee daily assignments and day-to-day operations, ongoing projects, and professional development of employees
  • Provide leadership and continued professional development for the Departments, including the advancement of training initiatives
  • Promote an environment of teamwork and self-directed work teams by incorporating internal and external training methodologies and the continual evolvement of team efficiencies
  • Collaborate with the Office Administrative Director and/or Director of Legal Assistant Services to ensure proper daily workflow and assignments of attorney/secretarial and attorney/legal assistant teams
  • Assist with determining the operational support required for new cases and overall case management
  • Meet with attorneys regularly to determine the operational support required for new matters and overall case/deal management
  • Consult with attorneys to ensure proper daily and long-term work flow and assignments of attorney /secretarial and attorney/legal assistant teams
  • Recommend and implement changes and improvements in methods and procedures to higher level management
  • Monitor time, attendance, overtime, and expense reports to ensure accuracy and compliance with Firm policies
  • Work with the Office Administrative Director and/or Director of Legal Assistant Services to prepare and monitor department budgets and expenditures
  • Actively assist with coordinating work room and review space
  • Coordinate legal assistant staffing with supervisors and managers in other offices
  • Oversee employee work performance and provide guidance in the resolution of problems

 

Qualifications for Administrative Support Supervisor:

  • Bachelor's degree required
  • Minimum 7 years of relevant administrative management experience in a law firm and/or professional services field
  • Demonstrated experience with leading and supervising others
  • Knowledge of relevant firm computer software programs (e.g., Outlook, Excel, PowerPoint), with the ability to learn new software and operating systems
  • Working knowledge of litigation matters and corporate transactions with litigation support/legal technology experience
  • Proven ability to effectively lead, coordinate and implement projects, processes and change management
  • Current knowledge of industry best practices, trends and techniques
  • Ability to execute instructions and Firm policies with authority
  • Ability to handle more complex issues/duties requiring independent exercise of discretion and judgment

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