Administrative and Accounting Coordinator

4 weeks ago

Duluth, United States Atlanta Auto Sales and Service Full time
Job DescriptionJob Description

We are seeking an Administrative and Accounting Coordinator to become an integral part of our team You will coordinate and oversee the organization's daily operations.

  1. QuickBooks Online Data Entry:

    • Accurately enter financial transactions into QuickBooks Online.
    • Categorize transactions according to proper accounts and classes.
    • Reconcile bank and credit card statements with QuickBooks records.
    • Ensure timely and accurate recording of all financial transactions.
    • Generate reports from QuickBooks as needed for analysis and reporting purposes.
    • Maintain an organized system for digital and physical financial documents.

  2. Front Desk Management:

    • Greet and assist visitors in a professional and courteous manner.
    • Answer incoming phone calls and transfer them to the appropriate person or department.
    • Respond to inquiries from clients, vendors, and other stakeholders.
    • Manage incoming and outgoing mail and packages.
    • Maintain cleanliness and organization of the front desk area.
    • Schedule appointments and manage calendars for staff as needed.

  3. Accounts Receivables and Payables:

    • Issue invoices to customers accurately and in a timely manner.
    • Follow up on outstanding invoices and ensure prompt payment.
    • Record and reconcile payments received with outstanding accounts receivable.
    • Process vendor invoices and ensure timely payment to suppliers.
    • Reconcile accounts payable with vendor statements.
    • Assist in resolving any discrepancies or billing issues with customers or vendors.

  4. General Administrative Support:

    • Provide general administrative support to the team as needed.
    • Assist with filing, scanning, and organizing documents.
    • Prepare correspondence, reports, and other documents.
    • Maintain office supplies and place orders when necessary.
    • Assist with other tasks and projects assigned by management.

  5. Familiarity with Accounting Principles:

    • Understand basic accounting principles and terminology.
    • Assist in preparing financial reports and statements.
    • Collaborate with the accounting team to ensure accurate financial records.
    • Participate in periodic audits and reviews as required.

  6. Communication and Collaboration:

    • Communicate effectively with team members, clients, and vendors.
    • Collaborate with colleagues to ensure smooth operations and workflow.
    • Provide support and assistance to other departments as needed.

  7. Adherence to Policies and Procedures:

    • Adhere to company policies and procedures related to financial management, front desk operations, and administrative tasks.
    • Maintain confidentiality of sensitive information and financial data.

  8. Continuous Learning and Improvement:

    • Stay updated on changes and updates in QuickBooks Online and relevant accounting software.
    • Seek opportunities for professional development to enhance skills and knowledge in accounting and administrative tasks.
Company DescriptionCan speak Spanish OR bilingual
Present and sell company products and services to new and existing customers
Prospect and contact potential customers
Reach agreed upon sales targets by the deadline
Resolve customer inquiries and complaints
Set follow-up appointments to keep customers aware of the latest developments
Create sales material to present to customers
​Qualifications:

Previous experience in sales, customer service, or other related fields
Familiarity with CRM platforms
Ability to build rapport with clients
Strong negotiation skills
Deadline and detail-orientedCompany DescriptionCan speak Spanish OR bilingual\r
Present and sell company products and services to new and existing customers\r
Prospect and contact potential customers\r
Reach agreed upon sales targets by the deadline\r
Resolve customer inquiries and complaints\r
Set follow-up appointments to keep customers aware of the latest developments\r
Create sales material to present to customers\r
​Qualifications:\r
\r
Previous experience in sales, customer service, or other related fields\r
Familiarity with CRM platforms\r
Ability to build rapport with clients\r
Strong negotiation skills\r
Deadline and detail-oriented

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