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Accounts Payable Associate

2 months ago

Ventura, United States Staples Construction Co. Inc. Full time $24 - $27
Job DescriptionJob Description

Staples Construction is looking for a full-time experienced accounting professional. The person in this role will perform a variety of accounting clerical tasks related to the maintenance/processing of accounting records, invoices, and expenses. The schedule is Monday to Friday with a flexible work schedule. This is not a teleworking position. Must have a minimum of 2-years of experience in an accounts payable position.

TYPICAL DUTIES:

  • Enter data into the appropriate accounting system for payment processing. Submit to appropriate Team for approval and cost codes.
  • Assist with reviewing vendor documentation for payment approval. Contact vendor for missing documents.
  • Scan and attach invoices into accounting software system
  • Prepare weekly check runs for G&A/Indirect costs for Staples Construction, NDA Leasing, and any other entities the Company may acquire.
  • Maintain employee reimbursement information and process checks twice a month.
  • After checks are signed prepare for mailing, file backup documentation.
  • Review, organize, copy, and submit Visa reports to appropriate employee. Review back up received and coding, question as needed. Post and follow up any missing items.
  • Research outstanding checks, contact to see if received or if needed to be reissued
  • Monthly reports for IT, legal, and Visa
  • Assist with Verizon Wireless account maintenance and equipment ordering; phones, hotspots, and tablets.
  • Perform additional assignments per supervisor’s direction.

KNOWLEDGE, SKILLS, AND ABILITIES :

  • Must have a high school diploma or equivalent.
  • Requires 2-years of experience in an accounts payable capacity.
  • Must be able to alphabetize and be physically able to file documents in filing cabinets.
  • Must be able to file alphabetically and numerically.
  • Must work under deadlines; work under sense of urgency.
  • Proficiency in Microsoft Office (Outlook, Excel, Word)
  • Use logical, step-by-step procedures in work.
  • See details and recognize errors in numbers and spelling in written materials, charts, and tables.
  • Keep confidential information.
  • Work with great accuracy and write clearly.
  • Work closely with a supervisor.
  • Work with people in a team effort.
  • Use basic arithmetic skills; and perform the same work repeatedly.

WORKPLACE CIVILITY RULES:

  • Represents the company with a positive attitude internally and externally
  • Participates fully as a team member, completing all requirements assigned in a timely manner
  • Treats all employees, clients, subcontractors and vendors with dignity and respect
  • Works cohesively with team members and all co-workers, displaying a positive attitude through behaviors and supportive problem solving and communication skills both orally and in writing
  • Acts in a professional manner at all times to maintain a positive work environment in accordance with Staples Construction's Harassment policy and Workplace Violence procedures

WORKING CONDITIONS:

Environment:

  • Works in indoor office conditions
  • Works under pressure, in potentially stressful situations
  • Must report regularly during the normal operating hours (Full-Time, Monday to Friday)

Physical Demands:

The physical demands described are representative of those that must be met to successfully perform the essential functions of this job:

  • Regularly required to lift, manipulate, and carry items of up to 10 pounds without assistance
  • Must wear approved Personal Protective Equipment when at construction site
  • Regularly required to: sit, stand, reach, walk, squat, kneel, bend
  • Regularly required to repetitively use hands to: push, pull, use fingers, bend and twist wrists
  • Must have the ability to see small details and at objects at a distance
  • Regularly required to talk and hear
  • Frequently is required to stand; walk; use hands to finger, handle or feel; and reach with hands and arms fast-paced environment
  • Specific vision abilities required by this job include close vision, distance vision, peripheral vision, depth perception and ability to adjust focus

The physical demands described are representative of those that must be met to successfully perform the essential functions of this job.

Company DescriptionStaples Construction Company, Inc. is a licensed California general contracting corporation that specializes in commercial and industrial construction projects, ranging in size from small interior tenant improvements to multi-million dollar concrete tilt-up commercial office buildings and large distribution centers. Since the inception of Staples Construction Company in 1995, we have expanded our corporate headquarters in Ventura, CA with regional offices in Fremont, Salinas, Sacramento, and Forth Worth, TX.

WE ARE AN EQUAL OPPORTUNITY EMPLOYER

www.staplesconstruction.com/Company DescriptionStaples Construction Company, Inc. is a licensed California general contracting corporation that specializes in commercial and industrial construction projects, ranging in size from small interior tenant improvements to multi-million dollar concrete tilt-up commercial office buildings and large distribution centers. Since the inception of Staples Construction Company in 1995, we have expanded our corporate headquarters in Ventura, CA with regional offices in Fremont, Salinas, Sacramento, and Forth Worth, TX.\r
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WE ARE AN EQUAL OPPORTUNITY EMPLOYER\r
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www.staplesconstruction.com/