Senior Accounting Assistant

4 weeks ago

Ventura, California, United States Ventura County Full time
Job Summary

We are seeking a highly skilled Senior Accounting Assistant to join our team at Ventura County. As a key member of our accounting department, you will be responsible for providing complex clerical support in the maintenance and processing of financial records and data entry/retrieval in manual and automated systems.

Key Responsibilities
  • Provide complex clerical support in the maintenance and processing of financial records and data entry/retrieval in manual and automated systems.
  • Functional areas of responsibility include cash receipts and disbursements, accounts receivable/billing, accounts payable/payroll, fixed asset accounting, and revenue distribution.
  • Perform complex calculations, such as back pay, revenue/costs distribution, and welfare aid entitlement.
  • Pre-audit the work of others to ensure proper coding, account classification, cost and fund distribution, and compliance with state or federal guidelines and procedures.
  • Balance subsidiary ledger totals to the Auditor-Controller's financial status reports and prepare periodic detail and summary reports on account status as requested.
  • Perform posting functions by hand or on the computer by inputting accounting or payroll data to appropriate accounts, journals, or ledgers.
  • Provide oral and/or written reports to supervisors as required by abstracting data from various agency accounting and statistical records.
  • Compile, verify, and calculate the appropriate charges to clients/users for services/goods rendered and prepare invoices to provide details on charges.
  • Troubleshoot on computer system errors, provide system maintenance support for the unit, and create/modify the file structure to enhance report generation.
  • Assist the supervisor in the compilation of workload statistics and supplemental reports requested by state, federal, and local agencies.
  • Sort, batch, and file financial, statistical, or fiscal data/records.
  • Provide receipts by filling out a receipt form or endorsing checks in order to provide payee with proof of payment.
  • Log and code data according to prescribed accounting procedures; retrieve documents from files and set up new files as requested.
  • Verify the signatures of persons authorizing the expenditures by maintaining and reviewing the index files.
  • Compare data on the documents with back-up information in order to substantiate claims.
Requirements
  • Any combination of education and experience which has led to the acquisition of the required knowledge, skills, and abilities.
  • Four (4) years of experience in financial, statistical, or fiscal record keeping; or two (2) years as an Accounting Assistant II with the County of Ventura.
  • Education/Experience Substitution: Three (3) units of college-level accounting coursework OR twelve (12) units of college-level general coursework may be substituted for up to one (1) year of the required experience.
  • Verification of the required college degree and college-level coursework is required.
  • Thorough knowledge of operations, services, and activities of a comprehensive fiscal program; basic bookkeeping and record keeping principles, practices, and techniques; the operating financial accounting system; the codes, forms, procedures, rules, and regulations applicable to the processing and recording of fiscal transactions; the department/agency account structure and operational requirements; principles of lead supervision and training; pre-audit methods and procedures; electronic data processing equipment uses and limitations.
  • Skill in the operation of a 10-key adding machine or calculator; use of computers and related technology including software applications specific to the work performed.
  • Ability to plan, lead, assign, and review the work of staff; make arithmetic calculations with speed and accuracy; learn codes and classifications used in account maintenance; use computer printouts and prepare data in the proper format; understand and apply rules and regulations related to fiscal record keeping and accounting functions; understand the relationship among accounting records and documents; recognize discrepancies or problems in accounts and make corrections; research a problem or question to a successful conclusion; prepare financial summaries and maintain ledgers and journals; communicate effectively both verbally and in writing; and establish and maintain effective working relationships with those contacted in the course of work.

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