Administrative/ Marketing Assistant
3 weeks ago
This individual will act as the ‘face’ of our company and ensure occasional visitors receive a heartwarming welcome. Responsibilities include coordinating all front desk activities, as well as other administrative and marketing support duties. We are looking for someone with a dynamic professional attitude, who is organized and has the ability to work independently once fully trained. Must be able to multi-task.
Responsibilities
Marketing
o Alter aerials and site plans, using Photoshop, to identify retailers
o Create maps to show the distance from a center point to the closest competitors
identified
o Work in Microsoft Publisher to prepare brochures for new listings
o Maintain and update our website (WordPress)
o Create daily email blasts for current listings in Constant Contact
o Overall social media management on periodic basis and assist with putting together a social media plan
o Handle trade show preparations and membership with ability to attend as
needed
o Responsible for any outgoing communications to clients, peers, and other public prospects
o CRM Data base – Constant Contact
Administrative/Office Support
o Work with multiple brokers to create, maintain & update in-house spreadsheets
o Prepare and print tour books for client meetings
o Manage multiple online resources to reflect current clients and listings that are
available
o Manage & track company’s multiple licenses and prepare paperwork for
submittal when necessary
o Perform online research identifying landlord contact information for specific
properties, competitor information, etc.
o Limited personal tasks for the Principal
o Overall Office Management
o Research, price & pay vendors
o Setup new computers/printers, troubleshoot errors that come up with ability to
install new software or with new device setup—Limited IT Support
o Use VoIP system with ability to log into the account to make necessary changes
Skills/Working knowledge and experience:
· Photoshop - create marketing brochures, alter aerials, documents, etc.
· Microsoft Office 365 Suite (Outlook, Word, Excel, PowerPoint, Publisher)
· WordPress - edit company website
· Experience in troubleshooting basic computer, mobile and software issues
· Ability to learn new software and technology as the industry changes
· Works efficiently in fast-paced environment with the ability to multitask
· Detail oriented and possessing strong organizational ability
· Exceptional interpersonal and communication skills
Job Type:
• Full-time
Benefits:
• Health insurance
• Profit Sharing
• Paid vacation time
Schedule:
• Monday - Friday 9:00 AM to 5:00 PM
Location:
• Newton, MA 02464
Driver’s License:
• Must have a driver’s license & access to a car daily
This Company Describes its Culture as:
• People-oriented – Friendly and supportive
• Team-oriented -- Cooperative and collaborative. Creativity appreciated
• Detail-oriented -- Quality and precision-focused
• Stable -- Traditional, stable, strong processes
Work Remotely:
• No
Our client values the safety of their employees, therefore practice safe COVID measures
as thoroughly as possible and at all times.
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