Office Manager

2 weeks ago


San Antonio, United States VIP Tech Full time
Job DescriptionJob Description

OFFICE MANAGER

Purpose: The purpose of this position is to assist the retail brokerage team by ensuring the team’s success

through keeping things organized, managing the day-to-day workloads, creating and updated marketing

materials. The position will also act as the executive assistant to the lead broker, as well as being the

liaison between the corporate office in Dallas.

RESPONSIBILITIES (INCLUDE BUT ARE NOT LIMITED TO):

 

 BROKER ADMINISTRATIVE:

• Prepare, organize, and assemble all client tour books

• Assist with placing order for aerials/maps

• Prepare & organize presentations and/or meeting materials & pitches

• Pull demographic information from database and organize into presentation form

• Coordinate and book all work related travel & prepare reimbursement requests

 OFFICE ADMINISTRATIVE:

• Tend to all front desk & reception duties

• Keep conference room meeting schedule

• Order all office supplies/snacks and maintain monthly inventory list

• Check and distribute mail

• Coordinate Fed-Ex shipments

• Keep office organized and in good working order

• Assist in planning all company lunches, happy hours, & special events

• Coordinate with Property Manager for maintenance issues and access card orders

 DESIGN & MARKETING:

• Design all property leasing flyers

• Update and manage all property site plans

• Design and order leasing signs for team

• Update and add properties & tenants on SHOP website

• Assist with creating and editing aerials when necessary

 EXPERIENCE REQUIREMENTS:

• Office Management or Executive Assistant

• Microsoft Office Suite

• Adobe Creative Cloud (Photoshop & InDesign) preferred.

Company DescriptionVIP Staffing is a regional staffing company specializing in filling temporary, temp-to-hire and permanent placement positions. We command excellence from our employees, provide superior customer service, support generous community involvement all while strengthening our position as a leader and innovator in the staffing industryCompany DescriptionVIP Staffing is a regional staffing company specializing in filling temporary, temp-to-hire and permanent placement positions. We command excellence from our employees, provide superior customer service, support generous community involvement all while strengthening our position as a leader and innovator in the staffing industry

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