Human Resources Assistant

2 weeks ago

Fond du Lac, United States Marchant Schmidt Inc Full time
Job DescriptionJob Description

SUMMARY:

The role of the Human Resources Assistant-Receptionist is pivotal in providing vital support to the human resources functions and maintaining seamless operations at the front desk. The ideal candidate for this position should possess a foundational understanding of HR processes, coupled with a robust administrative background, exceptional communication skills, and a proactive approach to efficiently manage diverse tasks. This position reports directly to the Human Resources Manager.

Job Duties & Responsibilities:

Human Resources Support:

  • Assist in the recruitment process by coordinating interviews, collecting and organizing resumes, and communicating with candidates.
  • Maintain accurate and up-to-date employee records, including personal information, attendance, and performance evaluations.
  • Assist in new employee onboarding, including orientation programs and documentation processes.
  • Review insurance invoices.
  • Coordinate employee events and activities to foster a positive work culture.

Reception Duties:

  • Greet visitors and ensure a professional and welcoming atmosphere at the front desk.
  • Answer and direct phone calls, taking messages when necessary.
  • Manage incoming and outgoing mail and packages.
  • Maintain the reception area, ensuring cleanliness and organization.
  • Assist in scheduling and coordinating meetings, conferences, and appointments.

Administrative Tasks:

  • Provide general administrative support to the HR department, Production department, and Quality department, including data entry, filing, and document preparation.
  • Manage office supplies and inventory.
  • Collaborate with other departments to ensure efficient communication and coordination.
  • Uphold confidentiality and discretion in handling sensitive HR and company information.

Hours:

Full time: Monday through Friday from 8:00 a.m. to 4:00 p.m. (can be flexible).

Organizational

Expectations:

  • Commitment, Accuracy, Accountability, Communication, Closure
  • Positive and Supportive Attitude
  • Understand the Company and department processes
  • Be Innovative
  • Driven and Passionate
  • Prepare to Win
  • Promote Teamwork

Standards:

  • Professionalism, Optimism, Realism

Basic Qualifications:

  • High school diploma or equivalent; additional education in HR or business administration is a plus.
  • Proven experience in an administrative or HR support role.
  • Strong organizational and multitasking skills with attention to detail.
  • Excellent written and verbal communication skills.
  • Proficient in MS Office applications (Word, Excel, Outlook).
  • Ability to maintain professionalism and composure in a fast-paced environment.
  • Knowledge of HR processes and regulations is desirable.

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