Administrative Assistant
1 week ago
JOB TITLE: Administrative Assistant
DEPARTMENT: Psychotherapy Private Practice
GENERAL JOB DESCRIPTION
Administrative Assistant (AA) is responsible for supporting the Mental health professionals to help them stay organized and complete tasks that allow them to focus on more advanced responsibilities. The AA duties include but not limited to:
Providing administrative support to ensure efficient operation of office. Answering phone calls, scheduling meetings and supporting visitors and clients.
Carries out administrative duties such as filing, typing, copying, binding, scanning etc.
Completing operational requirements by scheduling and assigning administrative projects and expediting work results. Making travel arrangements for senior staff such as booking flights, cars, and hotel or restaurant reservations.
Light office maintenance (taking out office trash, dusting desks, sweeping and maintaining coffee area)
AA must:
Exhibit polite and professional communication via phone, e-mail, and mail.
Supports team by performing tasks related to organization and strong communication.
Develops administrative staff by providing information, educational opportunities, and experiential growth opportunities. Ensures operation of equipment by completing preventive maintenance requirements, calling for repairs, maintaining equipment inventories and evaluating new equipment and techniques.
Provides information by answering questions and requests.
Maintains supplies inventory by checking stock to determine inventory level, anticipating needed supplies, placing and expediting orders for supplies.
Contributes to team effort by accomplishing related results as needed.
MAJOR DUTIES AND RESPONSIBILITIES
Answer phones and greet visitors
Schedule appointments and maintain calendars Schedule and coordinate staff and other meetings Collate and distribute mail
Prepare communications, such as memos, emails, invoices, reports and other correspondence Write and edit documents from letters to reports and instructional documents
Create and maintain filing systems, both electronic and physical Manage accounts and perform bookkeeping
Billing and communicating with insurance companies, families and clients to assure appropriate compensation for the practice
Keep office Tidy
MINOR DUTIES AND RESPONSIBILITIES
Restock low stock supplies and other office items Order lunch
Help organize and plan events, retreats, group therapy, workshops, etc. as needed
QUALIFICATIONS FOR THE JOB
Education:
High school diploma or equivalent education required 3 years of administrative assistant experience
Knowledge of appropriate software including Microsoft Word, Excel, and Outlook, Microsoft PowerPoint and Adobe Acrobat Valid driver's license and current automobile insurance
Experience:
Reporting Skills Administrative Writing Skills Microsoft Office Skills Managing Processes Organization
Analyzing Information Professionalism Problem Solving Supply Management Inventory Control Verbal Communication
KEY COMPETENCIES
Decision-making: Administrative Assistants have to make independent decisions on a daily basis, addressing the best way to handle specific tasks.
Communications and collaboration: An Administrative Assistant must collaborate with other administrators and support personnel, management and clients on a regular basis.
Organizational skills: Organization and prioritization are the core elements of the Administrative Assistant's responsibilities. You must know how to keep yourself and others organized and how to determine which tasks are the most important in a given list.
Writing: Spelling, punctuation, sentence structure and writing are essential to an Administrative Assistant, who must be proficient in a variety of styles, from creative to professional to technical to education and more.
Job Type: Part-time
Salary: From $16.00 per hour
Schedule:
- 8 hour shift
Education:
- High school or equivalent (Preferred)
Experience:
- Customer service: 1 year (Preferred)
Work Location: One location
-
Administrative Assistant
1 week ago
Manchester, United States DRM Associates, Inc. Full time_**Administrative Assistant for a Small Commercial Welding Company**_ **Job Type**:Office work 4 days a week, Monday through Thursday, minimum. Possibility for job to become full time in the future. **Job Requirements**: 1. Must be responsible, reliable, and able to multitask. 2. Regularly answer phones in a professional manor. 3. Have knowledge in how...
-
Manchester, United States Saint Anselm College Full timeSaint Anselm College, a private, liberal arts college in the Benedictine tradition, is seeking a full-time, year-round Administrative Assistant to join the School of Nursing and Health Sciences. Reporting to the Director of Undergraduate Nursing, the Administrative Assistant will perform administrative and clerical duties and responsibilities for Nursing and...
-
Administrative Assistant III
Found in: beBee jobs US - 6 days ago
Manchester, New Hampshire, United States Bank of America Full timeJob Description:At Bank of America, we are guided by a common purpose to help make financial lives better through the power of every connection. Responsible Growth is how we run our company and how we deliver for our clients, teammates, communities and shareholders every day.One of the keys to driving Responsible Growth is being a great place to work for our...
-
Administrative Services Assistant
2 weeks ago
Manchester, United States Connecticut State Community College Full timeJob DescriptionJob DescriptionDetails:Posted: April 17, 2024Level: Community College Professional 13, 12-month, tenure track position.Hours: Full-time, 35 hours per weekClosing Date: The committee will begin review of applications immediately. Applications must be submitted by 5:00pm (EST) on Wednesday, May 15, 2024Location:CT State ManchesterGreat Path,...
-
Program Administrator
1 week ago
Manchester, United States CareerBuilder Full timeSanmina Corporation (Nasdaq: SANM) is a leading integrated manufacturing solutions provider serving the fastest-growing segments of the global Electronics Manufacturing Services (EMS) market. Recognized as a technology leader, Sanmina Corporation provides end-to-end manufacturing solutions, delivering superior quality and support to Original Equipment...
-
Program Administrator
4 days ago
Manchester, United States Sanmina-SCI Full timeSanmina Corporation (Nasdaq: SANM) is a leading integrated manufacturing solutions provider serving the fastest-growing segments of the global Electronics Manufacturing Services (EMS) market. Recognized as a technology leader, Sanmina Corporation provides end-to-end manufacturing solutions, delivering superior quality and support to Original Equipment...
-
Program Administrator
6 days ago
Manchester, United States New Morning Schools Full timeJob Description Job DescriptionSummaryAt New Morning Schools, we strive to provide consistent, high-quality childcare to families in Southern New Hampshire! We have multiple Out of School Time locations for School Age children throughout Southern NH. We are looking for fun, energetic, task orientated team members to join our growing team to support our...
-
Program Administrator
2 weeks ago
Manchester, United States New Morning Schools Full timeJob Description Job Description Summary At New Morning Schools, we strive to provide consistent, high-quality childcare to families in Southern New Hampshire! We have multiple Out of School Time locations for School Age children throughout Southern NH. We are looking for fun, energetic, task orientated team members to join our growing team to support our...
-
Program Administrator
1 week ago
Manchester, United States New Morning Schools, LLC Full timeJob DescriptionJob DescriptionSummaryAt New Morning Schools, we strive to provide consistent, high-quality childcare to families in Southern New Hampshire! We have multiple Out of School Time locations for School Age children throughout Southern NH. We are looking for fun, energetic, task orientated team members to join our growing team to support our...
-
Corporate Legal Assistant
7 days ago
Manchester, United States Devine Millimet & Branch Full timeDescription: Devine Millimet seeks an experienced Legal Assistant to support our Corporate Department. This person will work 1-day per week in our Concord, NH office and the remainder of the week in our Manchester, NH office. This role is eligible for 1-day per week of remote work after 90-days of employment. **Responsibilities** - Opening/closing files -...
-
Assistant Property Manager
1 day ago
Manchester, United States Elm Grove Companies Full timeJob DescriptionJob DescriptionElm Grove Companies is a well established real estate and investment firm. We are looking for an assistant property manager with LIHTC experience for our portfolios in the Manchester NH area.The assistant property manager is responsible for supporting the property manager in the operation of a specified portfolio of buildings....
-
Strategic Assistant
Found in: Appcast Linkedin GBL C2 - 7 days ago
Manchester, United States INEX Capital & Growth Advisors Full timeStrategic AssistantINEX Capital & Growth AdvisorsOffice-based role in Manchester, NHJob SummaryThe Strategic Assistant reports to the Chief Executive Officer of an entrepreneurial company specializing in mergers, acquisitions, and the perpetuation of insurance agencies, consulting to and management of the same, as well as the management of a private...
-
Strategic Assistant
Found in: Appcast US C2 - 7 days ago
Manchester, United States INEX Capital & Growth Advisors Full timeStrategic AssistantINEX Capital & Growth AdvisorsOffice-based role in Manchester, NHJob SummaryThe Strategic Assistant reports to the Chief Executive Officer of an entrepreneurial company specializing in mergers, acquisitions, and the perpetuation of insurance agencies, consulting to and management of the same, as well as the management of a private...
-
NH - System Administrator I - III
1 week ago
Manchester, United States CareerBuilder Full timeNH - System Administrator I - III Clearance: US Citizen with TS/SCI with Poly Apply for this position: Send a Microsoft Word copy of your resume to: HR@zavda.com Zavda was founded in 2006 and is an SDB certified, Service Disabled Veteran Owned, and Woman-owned small business that offers leading IT management, Intel, and Cyber opportunities in both the...
-
Assistant Football Coach
2 days ago
Manchester, United States Coffee County Schools Full timeJob DescriptionJob DescriptionCOFFEE COUNTY SCHOOL SYSTEM Job Description Assistant CoachResponsible to: PrincipalHead CoachAthletic DirectorQualifications:Meets coaching criteria as defined by TSSAA and/or other state interscholastic sportgoverning association.Relevant coaching experience preferredStrong verbal and interpersonal skillsEssential...
-
Administrative Coordinator
4 days ago
Manchester, United States Complete Staffing Solutions Full timeJob DescriptionJob DescriptionTemporaryPay: $20-$25/hr DOESchedule: Monday - Friday, 8am - 5pmResponsibilities:Serves as a liaison between Nurse Leadership, Practice management and clinical service teams to ensure smooth day to day operations as it relates to Clinical staffing support.Maintains the daily clinical assignment sheet and appropriate distribution...
-
Assistant Coach softball/volleyball
15 hours ago
Manchester, United States Coffee County School District Full timeCOFFEE COUNTY SCHOOL SYSTEM Job Description Assistant Coach Responsible to: Principal Head Coach Athletic DirectorQualifications:Meets coaching criteria as defined by TSSAA and/or other state interscholastic sport governing association.Relevant coaching experience preferredStrong verbal and interpersonal skillsEssential Responsibilities:Follows all school...
-
Assistant Softball/Volleyball Coach
1 week ago
Manchester, United States Coffee County Schools Full timeJob DescriptionJob DescriptionCOFFEE COUNTY SCHOOL SYSTEM Job Description Assistant CoachResponsible to: PrincipalHead CoachAthletic DirectorQualifications:Meets coaching criteria as defined by TSSAA and/or other state interscholastic sportgoverning association.Relevant coaching experience preferredStrong verbal and interpersonal skillsEssential...
-
Physical Therapy Assistant
Found in: Lensa US P 2 C2 - 1 week ago
Manchester Twp, United States AristaCare Whiting Full timePhysical Therapy Assistant- In-House SNFJob Position: Physical Therapy Assistant for an In-house Skilled Nursing FacilityJob Type: PRN position availableJob Purpose: To assist in planning, organizing, developing, and directing Physical Therapy Assistant services in accordance with current applicable federal, state, and local standards, guidelines, and...
-
Physician Office, Medical Assistant
Found in: Talent US C2 - 1 week ago
Manchester, United States Eastern Connecticut Health Network Full timePOSITION SUMMARY: Medical Assistants support providers in ECMPF medical office settings. They are multi-skilled, assume a wide range of roles and are viewed as vital partners in provider quality patient care and increasing medical office productivity. Medical Assistants handle both administrative and clinical duties and must demonstrate acute attention...