Current jobs related to Administrative Assistant - New York - Madison Approach

  • Administrative Assistant

    3 weeks ago

    New York, New York, United States Chocolat Restaurant and Bar Full time

    Chocolat Restaurant and Bar Chocolat Restaurant and Bar New York, NY New York, NY Full-time Full-time $18 - $21 an hour $18 - $21 an hour Proven experience as an administrative assistant or office admin assistant Knowledge of office management systems and procedures Working knowledge of office equipment, like printers and fax machines Proficiency in MS...

  • Administrative Assistant

    3 months ago

    New York, United States 24 Seven Talent Full time

    Client Overview:  Our client is an iconic luxury retailer creating the latest jewelry, accessories, and home products. With their innovative, on-trend, and creative designs they are industry leaders in the luxury retail space.     Administrative Assistant Overview:  As the Administrative Assistant, you would be responsible for providing...

  • Administrative Assistant

    4 days ago

    New York, United States Kyyba Full time

    The current role is for an Administrative Assistant who will report into the Head of Platform Services Team, Administration & Office Management manager while supporting priority clients and Global Markets & Banking Front Office personnel. Our Administrative Assistants are expected to partner and coordinate with other assistants in the team to ensure seamless...

  • Administrative Assistant

    5 months ago

    New York, United States PROMESA R.H.C.F. Full time

    Job DescriptionJob DescriptionPOSITION OVERVIEW: Under supervision of the Program Director, the Administrative Assistant is responsible for the organization and coordinating of the office operations and procedures in order to ensure organization effectiveness and efficiency. The Administrative Assistant reports to the Program Director of the program ensuring...

  • Administrative Assistant

    1 week ago

    New York, United States S&P Global Full time

    And Impact: We are looking for a self-driven individual with great problem solving and customer service skills for our Office Administrative Assistant role. The key purpose of this role will be to support the New York Market Intelligence (MI) office Administrative Assistant, Administrative, Assistant, Operations

  • Administrative Assistant

    3 days ago

    New York, United States PJ Mechanical Full time

    Job DescriptionJob DescriptionPJ Mechanical is seeking an Administrative Assistant. PJ Mechanical is a Premier New York construction, HVAC, and service specialist's company. PJ Mechanical is owned by Eaglestone Holdings which is comprised of the “best in class” MEP/FP sub-contractors providing superior workmanship and project management services...

  • Administrative Assistant

    1 week ago

    New York, United States ganebrothers Full time

    Job Overview Our organization is looking for an Administrative Assistant to assist management and visitors with various office tasks. As an Administrative Assistant, your duties include answer phone calls arrange meetings supervise staff perform a variety of general clerical and administrative tasks. We are searching for a person who is skilled in...

  • Administrative Assistant

    1 week ago

    New York, United States buerke Full time

    Job Overview Our organization is looking for an Administrative Assistant to deal with the workplace hullabaloo, keep up with complex timetables, oversee staff and handle obligations for top management. We are searching for a person who is proficient in administration support and open to work with the diverse team. Responsibilities Manage the work process...

  • Administrative Assistant

    4 days ago

    New York, United States Clarity Recruiting Full time

    Clarity Recruiting is looking for experienced support staff looking for their next opportunity. We have multiple clients looking for Receptionists/Administrative Assistants/Office Assistants on a temporary, temp to perm and permanent basis. The general hourly range for these roles are $18-27/hr DOE Responsibilities will possibly include: Answer and direct...

  • Administrative Assistant

    4 days ago

    New York, United States AimHire Full time

    Position: Administrative Assistant Location: Denver, CO AimHire is currently searching for a Administrative Assistant to join a construction company in the Englewood, CO area. The ideal candidate will have 1-3 years of admin experience, be comfortable working independently, organized and great with customer service skills. Please apply below! This is a...

  • Administrative Assistant

    1 week ago

    New York, United States Creative Financial Staffing Full time

    Title: Administrative Assistant ABOUT THE ORGANIZATION Well established non-profit organization in existence over 100 years Community driven, mission focuses on assisting in areas of poverty, employment, elderly, health and leadership development Opportunities for advancement within organization, in multiple departments - growth encouraged from...

  • Administrative Assistant

    1 week ago

    New York, United States Creative Financial Staffing Full time

    Title: Administrative Assistant ABOUT THE ORGANIZATION Well established non-profit organization in existence over 100 years Community driven, mission focuses on assisting in areas of poverty, employment, elderly, health and leadership development Opportunities for advancement within organization, in multiple departments - growth encouraged from...

  • Administrative Assistant

    5 days ago

    New York, United States Clarity Recruiting Full time

    Clarity Recruiting is looking for experienced support staff looking for their next opportunity. We have multiple clients looking for Receptionists/Administrative Assistants/Office Assistants on a temporary, temp to perm and permanent basis.The general hourly range for these roles are $18-27/hr DOEResponsibilities will possibly include:Answer and direct phone...

  • Administrative Assistant

    3 months ago

    New York, United States Clarity Recruiting Full time

    Clarity Recruiting is looking for experienced support staff looking for their next opportunity. We have multiple clients looking for Receptionists/Administrative Assistants/Office Assistants on a temporary, temp to perm and permanent basis.The general hourly range for these roles are $18-27/hr DOEResponsibilities will possibly include:Answer and direct phone...

  • Administrative Assistant

    3 months ago

    New York, United States HOMES FOR THE HOMELESS, INC Full time

    Job DescriptionJob DescriptionADMINISTRATIVE ASSISTANTWe are excited to invite a passionate and experienced Administrative Assistant to join our team! Homes for the Homeless (HFH) is searching for an experienced Administrative Assistant for our Families w/ Children facility located in the Longwood area of the Bronx. As the Administrative Assistant, you will...

  • Administrative Assistant

    4 days ago

    New York, United States A H M LLC Full time

    Overview We are seeking a detail-oriented and organized Administrative Assistant to join our team. The ideal candidate will provide administrative support, handle office tasks efficiently, and contribute to the overall success of the organization. Duties - Perform general office duties including data entry, invoicing, scanning, filing, and answering phones...

  • Administrative Assistant

    2 weeks ago

    New York, United States Rise Architecture PLLC Full time $50,000 - $65,000

    Job DescriptionJob DescriptionAdministrative assistantIf you are a pro-active Administrative Assistant this job is for you. You will be responsible for a variety of administrative tasks and some bookkeeping using QuickBooks. The ideal candidate is proactive, values teamwork, and is excited to work in a diverse and friendly environment.Other administrative...

  • Administrative Assistant

    2 weeks ago

    New York, United States Rise Architecture PLLC Full time $50,000 - $65,000

    Job DescriptionJob DescriptionBenefits:Transportation CostSimple IRACompany partiesPaid time offTraining & developmentAdministrative assistantIf you are a pro-active Administrative Assistant this job is for you. You will be responsible for a variety of administrative tasks and some bookkeeping using QuickBooks. The ideal candidate is proactive, values...

  • Administrative Assistant

    1 week ago

    New York, United States Jobs for Humanity Full time

    Company Description Jobs for Humanity is collaborating with YUPRO Placement to build an inclusive and just employment ecosystem. We support individuals coming from all walks of life. Company Name: YUPRO Placement Job Description Vaco Boston has partnered with our client in Chelsea, MA who is looking for an Administrative Assistant to manage phones and check...

  • Administrative Assistant

    4 days ago

    New York, United States Automatic Data Processing Full time

    Support at ADP. Every day, thousands of organizations around the world rely on ADP. As a worldwide leader in business outsourcing solutions with 60 years of experience and over half a million customers, our products and services enable companies larg Administrative Assistant, Administrative, Assistant, Support Professional, Technology

Administrative Assistant

1 month ago

New York, United States Madison Approach Full time
Job DescriptionJob DescriptionWe are currently looking for an Administrative Assistant for our client located in the Bronx. This is a forward-facing position and will provide support in the main reception area. Hrs: 8am-5pm; Pay Rate: $25-30/hr DOE.

Primary Responsibilities:Administrative
  • Retrieves, scans (as needed), stamps, sorts and distributes mail as received.
  • Gathers, applies postage and sends mail.
  • Sends FedEx and certified mail.
  • Manages paper replenishment for front office and property management copiers.
  • Manages office supply processes and maintains appropriate inventory levels and responds to office supply requests.
  • Orders Pitney Bowes supplies and handles servicing requests.
  • Assists with accounting department, i.e., stuffing envelopes with monthly statements.
Reception
  • Provides early morning phone coverage from 8 AM to 9 AM.
  • Provides lunch-break and vacation relief for the receptionist, including phone coverage. This includes occasional, last-minute Overtime phone coverage from 5 PM to 6 PM as needed.
  • Assists Front Office Coordinator with receptionist responsibilities, maintaining kitchen, supplies, and coordinates service requests when needed.
  • Prepares conference room for the day, including turning on lights and TVs.
  • Assists Front Office Coordinator with other activities, as needed.
File Management
  • Retrieves files for employees and returns to the file room when they are finished.
  • Creates new file folders (Building, Leasing) as directed and prepares them for filing.
  • Maintains all building and leasing files in useable order (organizes File Room).
  • Scans documents for Accounting, Legal, Leasing, Construction and Property Management Departments.
  • Uploads documents into Smart Cabinet for Accounting, Legal, Leasing, Construction and Property Management Departments.
  • Emails and/or prints documents from Smart Cabinet when needed.
  • Works across Departments to organize Shared Drive.
Property Management/Construction/Insurance
  • Matches up Home Depot bills and Exxon bills with the receipt or other evidence of purchase. Forwards these to the SVP of Property Manager for approval and, after approval, forwards them to A/P.
  • Assists Property Management and Compliance with special projects.
Other
  • Special projects
  • Carries out other duties as directed by Management
  • This job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required in this role.
  • Duties, responsibilities and activities may change or new ones may be assigned at any time with or without notice.
Required skills/Abilities:
  • Excellent written verbal communication skills
  • Excellent interpersonal skills and customer service skills
  • Basic understanding of administrative and clerical procedures and systems
  • 3 Years of forward customer service/reception experience required
  • Proficient with Microsoft Office tools; Outlook, Word & Excel
  • Associate Degree preferred, or like experience
  • Essential telephone etiquette knowledge
Physical Requirements:
  • Office Environment; professional attire
  • Prolonged periods of sitting at a desk
  • Must be able to lift up to 15 pounds at times

#zrCompany DescriptionWe don’t just want to find you a job, we want to help you achieve your goals. We do that with you, by listening to you. We take the time to discuss your needs, expectations and career objectives. We find out who you are as well as what you can do. And we call on our contacts in countless businesses and corporations to find the position that will fit your skills, your personality, and your potential.

We staff all levels of office staff, from entry-level clerical staff to organization management and everyone in between. We find employment opportunities for every vocation and aspiration – from accountants to graphic designers, administrative assistants to IT professionals, purchasing managers to event planners, receptionists to directors.

If you are a permanent job seeker, we’ll help you get your foot in the door and launch your dream career. Our experienced Talent Coordinators will advise you on everything you need to ace your interview, and negotiate the best possible salary and benefits package. Count on us to be advocates for you in your search.Company DescriptionWe don’t just want to find you a job, we want to help you achieve your goals. We do that with you, by listening to you. We take the time to discuss your needs, expectations and career objectives. We find out who you are as well as what you can do. And we call on our contacts in countless businesses and corporations to find the position that will fit your skills, your personality, and your potential. \r
\r
We staff all levels of office staff, from entry-level clerical staff to organization management and everyone in between. We find employment opportunities for every vocation and aspiration – from accountants to graphic designers, administrative assistants to IT professionals, purchasing managers to event planners, receptionists to directors. \r
\r
If you are a permanent job seeker, we’ll help you get your foot in the door and launch your dream career. Our experienced Talent Coordinators will advise you on everything you need to ace your interview, and negotiate the best possible salary and benefits package. Count on us to be advocates for you in your search.