Office Administrator

4 weeks ago

Santa Clarita, United States Hunsaker & Associates Los Angeles Full time
Job DescriptionJob Description

SUMMARY:

Under general supervision, plans and oversees all administrative support, human resources management, and office services. Duties include staffing, administrative support, purchasing, equipment maintenance coordination, facilities, and/or other related functions.

DUTIES AND RESPONSIBILITIES:

  1. Oversees neat and clean office environment, ensuring conferences rooms are ready for meetings.
  2. Oversees security system and issuing/canceling access cards as appropriate.
  3. Oversees kitchen and office supplies, placing orders when necessary.
  4. Ensures printers, fax machines, copiers and phones are in proper working order.
  5. Oversees phones, extension lists, new hire welcome kits for new employees, and exit kits for terminated employees.
  6. Oversees distribution of mail and faxes daily, monitors deliveries, and uses FedEx or other expedited vendor for shipping.
  7. Oversees orders for business cards, nameplates, and letterhead when needed.
  8. Oversees catering for company-sponsored meetings and events.
  9. Assists in the planning and execution of employee and client-related functions & events.
  10. Supervises personnel which typically includes; recommendations for hiring, firing, performance evaluation, training, work allocation, and problem resolution.
  11. Manages daily administrative operations including establishing work priorities; assists in resolving problems related to the day-to-day operations.
  12. Provides and/or oversees the provision of administrative assistance and support to the office Principals and Project Managers, to include problem solving, project planning and management, day-to-day office coordination, and secretarial services.
  13. Coordinates and oversees building security, safety, and maintenance.
  14. Coordinates and oversees execution and maintenance of personnel files.
  15. Performs miscellaneous job-related duties as assigned.
  16. Recruits new employees through recruiting services and online services e.g. Ziprecruiter.
  17. Compose and sends offer letters to potential employees.
  18. Assists Controller with Accounts Payable.
  19. Assists with Certified Payroll and Union Employees. 
  20. OTHER RELATED DUTIES AS DEEMED NECESSARY

MINIMUM JOB REQUIREMENTS:

Three (3) to five (5) years experience directly related to the duties and responsibilities specified.

KNOWLEDGE, SKILLS, AND ABILITIES REQUIRED:

  1. Ability to prepare routine administrative paperwork.
  2. Knowledge of supplies, equipment, and/or services ordering and inventory control.
  3. Organizing and coordinating skills.
  4. Ability to communicate effectively, both orally and in writing.
  5. Knowledge of management principles and practices.
  6. Ability to analyze, develop, establish, and maintain efficient office work flow and administrative processes.
  7. Skill in the use of personal computers and related software applications.
  8. Ability to supervise and train staff, including organizing, prioritizing, and scheduling work assignments.
  9. Some knowledge of human resources laws, regulations, methods, and techniques.
  10. Ability to foster a cooperative work environment.

Ability to analyze and solve problems.

Company DescriptionHunsaker & Associates-Los Angeles (H&A-LA) is a broad-based civil engineering firm which upholds the commitment to consistent, high-quality, and competitively priced planning, engineering, and surveying services.Company DescriptionHunsaker & Associates-Los Angeles (H&A-LA) is a broad-based civil engineering firm which upholds the commitment to consistent, high-quality, and competitively priced planning, engineering, and surveying services.

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