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Human Resource and Finance Administrator

2 months ago

Hagerstown, United States HOUSING AUTHORITY OF WASHINGTON COU Full time
Job DescriptionJob DescriptionBenefits:
  • 401(k)
  • Dental insurance
  • Health insurance
  • Paid time off
  • Vision insurance

Human Resource and Finance Administrator


The Housing Authority of Washington County (HAWC) is dedicated to helping seniors, families and military veterans by providing access to housing that is safe, affordable and well-maintained. HAWC offers great benefits, 13 paid holidays and is a great company to be a part of.

Summary


The Finance and Human Resource Administrator is responsible for assisting in supporting the Financial and Human Resource functions of the agency. This includes all aspects of payroll, ensuring that staff are paid accurately and on time, complying with all related Federal, state, and local requirements, as well as accrual and use of leave hours. This person also performs bookkeeping and technical duties for the processing and maintenance of fiscal records for the Housing Authority. This is a mid-level support position responsible for financial record keeping and the processing of transactions. This role interacts regularly with vendors and other staff members and must be able to communicate effectively, tactfully, and with discretion.

Additionally, the role is responsible for overseeing HR operations to adhere to organizational policies and procedures. Their duties include communicating between company Executives and management, managing the HR department budget, and coordinating with management to ensure compliance with HR laws and regulations.

Be committed to teamwork, have a shared commitment to quality of everyday work, and demonstrate the willingness to assume ownership in completion of tasks. Demonstrates continuous effort to improve operations, decrease turnaround times, streamline work processes, and work cooperatively to provide quality seamless customer service.

This position is housed at the Headquarters location but may report to all locations as needed to meet the needs of the position. Given the responsibilities of the role, this position is not eligible for a remote office.

Duties and Responsibilities


This position will perform the following:

Receipting of all payments within Yardi and deposit payments with Check Scanning with bank.

Process invoices daily.

Process AP payments weekly.

Processes and tracks security deposits.

Administer tenant repayment agreements.

Monthly credit card reconciliations.

Assist with month end closing; work with maintenance to ensure all POs are entered for month.

Process monthly check run for the HCV department.

Recordkeeping & Reporting

Monthly EFT cross-check on tenant and FRAUD payments to ensure accuracy.

Maintains all vendor contracts and related documentation, including proof of required insurance.

Updates the procurement policy annually or as needed to ensure compliance.

Obtain electric usage for HCV utility analysis semi-annually.

Assist with yearly financial audits.

HUMAN RESOURCES


Onboarding/Offboarding & Benefits

Processes benefit enrollment forms.

Conduct new hire orientation.

Enter employee and information into ADP.

Update Aflac, Nationwide and the Hartford for new/terminated employees.

Notify all Agencies of employee hires/terminations.

Employee office setup

Order new employee items (credit cards, business cards, etc.)

Create and maintain personnel files and e-files, including terminated personnel files and I-9 forms.

Reports new hires to the Maryland New Hire Registry.

Prepares and maintains human resources reports and lists using Excel.

Complies with reporting requirements for the IRS/SSA/CMS Data Match Project every three years.

Complies with reporting requirements for OSHA and the Bureau of Labor annually.

Coordinate staff training and ensure staff stay up to date on all training.

Maintains and updates employee handbook.

Updates staff telephone list and organization chart for new hires and terminations.

Updates the website and social media content as needed.

IT


Main contact for IT Vendor.

Manage and maintain IT related issues for staff.

Manage and maintain turnaround time for IT related items to be completed.

Conduct monthly IT meetings and update ED.

Employee IT onboarding/offboarding.

Maintain and track HAWC IT assets for all employees.

Processes reserve requests from applicable regulatory authorities (HUD, DHCD, USDA)

Supports all auditing compliance activities required, such as workers compensation.

Completes routine employment and payroll verification inquiries.

Assists with special projects as needed.

Minimum Qualifications


Education


Bachelors degree in business, Finance, or Human Resources. The agency could consider previous experience in lieu of a degree.

Knowledge, Skills, and Abilities


Written and oral communication skills.

Comprehension and application of rules and policies.

Ability to work independently and dependably.

Ability to use Microsoft Office Products (Excel, Word, Outlook)

Physical/Work Demands:


Must have the use of sensory skills in order to effectively communicate and interact with other employees and the public through use of the telephone and personal contact as normally defined by the ability to see, read, talk, hear, and handle or feel objects and controls. Significant standing, walking, moving, climbing, carrying, bending, kneeling, crawling, reaching, and handling, pushing, and pulling. Capable of performing heavy labor such as moving refrigerators and stoves, lifting a minimum of fifty (50) pounds without difficulty. Must be able to maneuver in tight spaces, including under sinks and behind water heaters.