Financial Administrator

4 weeks ago

Palm Beach, United States Royal Poinciana Chapel Full time
Job DescriptionJob Description

Royal Poinciana Chapel

Part time Financial Administrator

Summary of Position

The Financial Administrator is the key resource for financial and managerial accounting expertise, including: bookkeeping, payroll, accounts payable and receivable, cash management, fiscal compliance and financial reporting. The Financial Administrator must be able to evaluate financial implications and communicate findings to the leadership and the Board in a clear and transparent manner.

Qualifications

Must have experience/knowledge of financial accounting for non-profits. Must be proficient in Microsoft Excel and Word and accounting software.  Experience and knowledge of ACS Technologies Software (an accounting software for churches)

 

Job Duties and Responsibilities

Management and Accounting:

  • Posting of all journal entries
  • Month end reconciliations for three bank accounts and reconciliation of balance sheet general ledger accounts
  • Credit card reconciling 
  • Month end financial reporting and analysis
  • Monthly financial reports to treasurer by the 10th of the month, then to finance committee, then to board of directors
  • Process all restricted and designated accounts, monthly reconciliation of restricted statements to bank accounts and general ledger
  • Process, sell and record stock gifts
  • Investment trades and transfers as directed by investment broker and/or Chapel Letter of Authorization
  • Record investment activity, allocating to appropriate accounts in general ledger
  • Accounts Payable processing, check printing, filing
  • Weekly contribution processing, scanning checks and assuring that the member accounts are credited accurately, ensuring that proof report matches deposit worksheet for all funds before posting
  • Adding new members into the ACS system, updating current ones as necessary. 
  • Maintaining Label list and Producing labels from ACS software for large seasonal mailings
  • Maintain fixed asset program
  • Attend board meetings and finance committee meetings
  • Supply ordering

 

Reporting:

  • Produce and mail 1099’s at year end
  • Produce and mail contribution statements at year end
  • Facilitate annual audit: respond to requests for information, generate schedules, answer questions 
  • Take primary responsibility for financial systems to ensure data is managed effectively and within appropriate controls and regulations 
  • Prepare, analyze and generate accurate and timely reports on financial status, including financial statements for month-end, quarter-end and year-end with notes (Statement of Financial Position; Statement of Activities; Statement of Cash Flows; Schedule of Functional Expenses; Schedule of Program Revenues and Operating Expenses), and other reports requested by the Board and/or finance committee.

Budget:

  • Create the annual proposed budget and submit to treasurer, then to finance committee, then to board of directors
  • Enter budget into ACS system after approvals
  • Year-end processing in ACS system
  • Establish spend rate at year end according to Chapel policy, transfer quarterly to operating
  • Establish prepaid insurance schedule, set up standard entry

 

Payroll:

  • Record bi weekly payroll in general ledger
  • Review and sign form 5500 annually through Paychex
  • Participate in annual workmen’s comp audit
  • Maintain personnel files with appropriate documentation

 

Application Process: 

  • Interested applicants should write an application, comprising:
    A cover letter (outlining your suitability for this position and responding to the responsibilities and qualifications listed above)
  • Resume 
  • Contact details for min. two references

 

An ideal start date for this position is March 1, 2024.  Applicants will be reviewed as received and the position will remain open until filled.  Background check will be required.
 

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