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Project Coordinator
3 months ago
Are you someone who possesses a talent for optimizing processes, has a passion for organization and an enthusiasm for the fine tuning of details? Are you passionate about making a meaningful impact in your career and eager to tackle diverse construction project challenges and help to deliver a top knotch experience for clients, the community and your peers?
If you answered Yes, please read on to hear about an exceptional career opportunity with Tenhulzen Painting & Construction Partners.
Position Overview
You are responsible for executing the mid-level office operations of projects by ensuring that field personnel have the information and resources necessary to perform their job and for the company – a better than average chance of success in financial, reputation and client experience goals. In-as-much, your position will be important to maintaining good communication with the subcontractors, architects, engineers, planners, surveyors, inspectors, designers, and clients to make sure projects are set up for success, finished on time and within budgets – ultimately upholding the company image in the market through these actions. This is a data and detail driven position that requires a high level of focus, organization and communication that ultimately will create positive results in the employee and client experience. It is important for a Project Coordinator at to have a combination of technical skills, such as proficiency with project management software and tools, as well as strong communication and problem-solving skills to effectively support field and sales staff and help ensure the successful completion of a construction project.
Key Responsibilities
- Assisting with the development of project plans, including budgets, schedules, and resource allocation.
- Initial coordination of contractors, subcontractors, and other team members to ensure that the project is launched with good framework for Lead takeover.
- Communicating with clients, stakeholders, and team members to ensure that everyone is informed about the project's progress and any issues that may arise.
- Monitoring scope and budget of projects to identify and resolve shortfalls in budget, notifying decision-makers of observations.
- Ensuring that the project is completed in compliance with all relevant laws, regulations, and codes.
- Providing support to the project manager, sales and field personnel and assisting with the management of the project team.
- Identifying and resolving any issues or problems that may arise during the project with team approach.
- Reviewing project-related documents, such as invoices, spec sheets &change orders & notifying appropriate parties of potential issues.
- Assisting with the preparation of reports for management and clients on the project's progress and any issues that may arise.
- Performing other project management-related duties as needed.
- Assist in the documentation and research for cost of scope selections, identify gaps and omissions and report accordingly.
- Support field goals by assisting with trade walk activities such as invitations, bid packages, reviewing estimates for scope accuracy, then gathering data and inputting to estimates for final estimate stage.
- Drafting schedules, assigning stakeholders, templates, access rights and helping to make adjustments prior to field on-site activities ensuring success in sales to field activities.
- Utilizing software tools to achieve company goals relative to check-ins, emergency activities, creating to-do’s for job closings and any other execution solutions designed to achieve mission of the company.
- Monitor for warranty requests, qualify and pass on to stakeholders responsible for client care.
- Work within policy to recruit, retain and incentivize specialty trade partners, monitor & execute necessary procedural tasks to vet new partners and keep existing up to date in database.
- Understand policies and procedures sufficient to administer, discuss, resolve, and explain them to others and to help them succeed within the framework of success created by the company.
- Assist in creating quality control metrics to measure improvement needs and develop procedures or policies to increase productivity, reduce risk and increase profitability. Develop, document and execute launch of programs/policies and procedures.
- Show desire and ability to execute technical aspects of the position using software and app solutions to their fullest capability.
- Familiar knowledge of contractual terms, and ability to mitigate risk through identification of potential contractual pitfalls, gaps in scope language, budget.
- Demonstrate tenacity in follow-through & prompting accountability in others to achieve a full resolution through positive and mature discussion, support and planning intended to benefit all stakeholders.
- Utilize software and other communication platforms to report daily & monthly on success/challenge/opportunity items.
- Support collective efforts scrutinizing & interpreting construction drawings, architectural and engineering opinions, designer specifications, and permitting requirements and informing sales of potential conflicts that jeopardize company profit, client & employee experience.
- Assist in planning for annual and quarterly budget. Contribution to annual strategic planning and goal setting and execution of initiatives assigned to the role.
