Construction Office Manager

1 month ago

North Las Vegas, United States Fencing Specialist Full time
Job DescriptionJob Description

Job Summary:

The Office Manager will oversee and manage the daily operations of our Las Vegas office, providing administrative support to several business entities. This role will include managing accounts receivable and payable, handling customer interactions, coordinating service dispatch, and maintaining a well-organized and clean office environment.

Key Responsibilities:

1. Accounts Receivable/Accounts Payable (AR/AP):

- Oversee AR/AP for the multiple entities, ensuring accurate processing of invoices and timely payments.

- Assist in the start-up of a fourth entity in early 2025. This may include working out of the mobile trailer in the adjacent lot for 2-3 hours a day.

 

2. Ticket Receiving:

- Receive and process service, order, and delivery tickets daily.

- Ensure accurate documentation and timely entry of ticket information into the appropriate systems.

 

3. Service Dispatch and Invoicing:

- Coordinate and dispatch service technicians efficiently based on customer needs and job priorities.

- Prepare and issue invoices promptly after service completion.

 

4. Customer Service and CRM Management:

- Answer phones, providing professional and courteous service to all callers.

- Manage customer intake using CRM software, ensuring accurate and up-to-date customer records.

 

5. Office Supplies and Janitorial Orders:

- Order office and janitorial supplies, maintaining adequate inventory levels.

- Coordinate with vendors to ensure timely delivery of supplies and materials.

 

6. Office Cleanliness and Common Space Maintenance:

- Ensure that common areas, including reception, kitchen, and meeting rooms, are kept clean and well-organized.

- Implement and oversee daily cleaning routines and schedules.

 

7. Lunch Coordination:

- Order and coordinate lunch for the team as required, considering dietary preferences and budget constraints.

 

8. Filing and Documentation:

- Maintain a well-organized filing system for all office paperwork, both physical and digital.

- Ensure compliance with company policies regarding document retention and disposal.

-Scan all Daily Reports, Completed Work Orders and file them in appropriate job folders.

-Scan and maintain all Work Orders in process and provide estimators with originals.

-Maintain Powder Coating Communication inbox to prepare for Ticket Receiving.

 

9. Reception Package Receiving

- Receiving and distributing packages to appropriate party.

-Calling for the loading and unloading of deliveries and coordination with the yard.

 

 

Qualifications:

- High school diploma or equivalent; Associate’s or Bachelor’s degree preferred.

- 3+ years of experience in office management, preferably in the construction or contracting industry.

- Proficiency in CRM software and Microsoft Office Suite.

- Excellent organizational and multitasking skills.

- Strong communication skills and a customer service orientation.

 

Work Environment:

The Office Manager will work in a dynamic and fast-paced environment in Las Vegas, with regular interaction with employees, customers, and vendors. The role requires attention to detail, efficiency, and the ability to manage multiple tasks simultaneously.

 

 

 

 

 

 

 

Company DescriptionFencing Specialists is a leading commercial, industrial and residential fencing company in Las Vegas, Nevada. Since 1983, the company has provided quality commercial and industrial services. Recently, Fencing Specialists created a custom wrought iron and automatic gates division to cater to the greater Las Vegas and Henderson residential areas. Fencing Specialists is a certified MBE, WBE and DBE company.Company DescriptionFencing Specialists is a leading commercial, industrial and residential fencing company in Las Vegas, Nevada. Since 1983, the company has provided quality commercial and industrial services. Recently, Fencing Specialists created a custom wrought iron and automatic gates division to cater to the greater Las Vegas and Henderson residential areas. Fencing Specialists is a certified MBE, WBE and DBE company.

  • Project Manager Construction

    3 months ago

    Las Vegas, United States Contri Construction Company Full time

    Job DescriptionJob DescriptionContri Construction Company has an immediate opening for a Project Manager in the heavy civil construction industry. The Project Manager will be responsible for job site management and oversee construction projects' administrative and technical aspects.  Contri Construction Company is a heavy civil contractor established in...

  • Construction Project Manager

    2 weeks ago

    Las Vegas, United States Cobblestone Construction Full time

    Benchmark Contracting, DBA Cobblestone Construction, is a General Contracting company with more than 20 years of experience building state, federal, and private projects. With a reputation for honesty, integrity, and safety at the highest standards, we are searching for a Construction Project Manager who brings those same ideals to every workday....

  • Construction Project Manager

    10 hours ago

    Las Vegas, Nevada, United States Horizon Retail Construction Full time

    Job DescriptionHorizon Retail Construction is a leading national general contractor specializing in tenant improvement projects. With over 25 years of experience, we have established ourselves as a trusted partner for large-scale retail developments across the country.We are currently seeking an experienced Construction Superintendent to join our team. As a...

  • Commercial Construction Project Manager

    11 hours ago

    Las Vegas, Nevada, United States R&O Construction Full time

    Job DescriptionAbout R&O ConstructionR&O Construction is a leading General Contractor in Commercial Construction, specializing in tilt-up construction, grocery stores, restaurants, and other commercial building projects.Job SummaryWe are seeking an experienced Commercial Construction Superintendent to manage daily operations of our construction project...

  • Office Manager for Construction Operations

    5 days ago

    Las Vegas, Nevada, United States Fencing Specialist Full time

    Job DescriptionPosition Overview:The Office Manager will be responsible for supervising and coordinating the daily functions of our office, delivering administrative assistance to various business units. This position encompasses managing financial transactions, facilitating customer communications, organizing service dispatch, and ensuring a tidy and...

  • Construction Superintendent

    3 weeks ago

    Las Vegas, United States Cobblestone Construction Full time

    Cobblestone Construction is a General Contracting company with more than 20 years of experience building state, federal, and private projects. With a reputation for honesty, integrity, and safety at the highest standards, we are searching for a Site Superintendent who brings those same ideals to every workday. The role of the Superintendent is to plan,...

  • Construction Superintendent

    4 weeks ago

    Las Vegas, United States Cobblestone Construction Full time

    Cobblestone Construction is a General Contracting company with more than 20 years of experience building state, federal, and private projects. With a reputation for honesty, integrity, and safety at the highest standards, we are searching for a Site Superintendent who brings those same ideals to every workday. The role of the Superintendent is to plan,...

  • Construction Superintendent

    2 weeks ago

    Las Vegas, United States Cobblestone Construction Full time

    Cobblestone Construction is a General Contracting company with more than 20 years of experience building state, federal, and private projects. With a reputation for honesty, integrity, and safety at the highest standards, we are searching for a Site Superintendent in Las Vegas, Nevada, who brings those same ideals to every workday. The role of the...

  • Construction Project Manager

    3 months ago

    North Las Vegas, United States Tand Inc Full time

    Job DescriptionJob DescriptionWe are looking for an experienced Construction Project Manager for a general contractor, self-performing wet utilities, earthwork, landscape, and concrete to plan and supervise a wide range of construction projects from start to finish including Public Works projects and Commercial projects. You will organize and oversee...

  • Construction Project Supervisor

    1 week ago

    Las Vegas, Nevada, United States TWC Construction Full time

    Job OverviewWe are a reputable General Contractor in search of a skilled and knowledgeable Project Supervisor to oversee our construction initiatives. The ideal candidate should possess a minimum of 4 years of experience in a supervisory role within a Commercial General Contracting environment.Key Responsibilities:Oversee construction projects to ensure...

  • Construction Manager

    4 weeks ago

    Las Vegas, United States Lennar Homes Full time

    Construction ManagerWe are LennarLennar is one of the nation's leading homebuilders, dedicated to making an impact and creating an extraordinary experience for their Homeowners, Communities, and Associates by building quality homes and providing exceptional customer service, giving back to the communities in which we work and live in, and fostering a culture...

  • Construction Estimator/ Project Manager

    5 months ago

    Las Vegas, United States Restore & Build Construction Inc Full time

    Job DescriptionJob DescriptionWe are seeking a Construction Estimator/ Project Manager to join our team! You will oversee project estimating, planning, scheduling, budgeting, and implementation.Responsibilities:Oversee all aspects of construction project from planning to implementationAllocate resources for assigned projectsSupervise onsite personnel and...

  • Commercial Construction Superintendent

    1 month ago

    Las Vegas, United States R&O Construction Full time

    No Recruiters Please.COME AND JOIN OUR FAMILY !!! We are a General Contractor in Commercial Construction, looking for a Superintendent with experience in commercial building projects, Tilt ups, grocery stores, restaurants, C-stores, etc. This candidate needs to be in the Las Vegas area. Full benefit package available including 401k match, holidays and...

  • Commercial Construction Superintendent

    2 months ago

    Las Vegas, United States R&O Construction Full time

    No Recruiters Please.COME AND JOIN OUR FAMILY !!! We are a General Contractor in Commercial Construction, looking for a Superintendent with experience in commercial building projects, Tilt ups, grocery stores, restaurants, C-stores, etc. This candidate needs to be in the Las Vegas area. Full benefit package available including 401k match, holidays and...

  • Construction Superintendent- Senior and Assistant

    3 months ago

    Las Vegas, United States A.F. Construction Full time

    Job DescriptionJob DescriptionJob Title: Commercial Construction Superintendent - Large Public Works ProjectsLocation: Las Vegas, NVAbout Us: AF Construction Company has been building Southern Nevada since 1979. AF Construction specializes in large-scale public works projects, hospitality, and tenant improvements in the Las Vegas area. With a commitment to...

  • Senior and Assistant Construction Superintendent

    1 week ago

    Las Vegas, Nevada, United States A.F. Construction Full time

    Commercial Construction Superintendent OpportunityWe are excited to present a remarkable opportunity for a Commercial Construction Superintendent at A.F. Construction. Our company has been a significant contributor to the development of Southern Nevada, focusing on extensive public infrastructure projects, hospitality construction, and tenant...

  • Commercial Construction Superintendent

    3 months ago

    Las Vegas, United States R&O Construction Full time

    Job DescriptionJob DescriptionNo Recruiters Please.COME AND JOIN OUR FAMILY !!! We are a General Contractor in Commercial Construction, looking for a Superintendent with experience in commercial building projects, Tilt ups, grocery stores, restaurants, C-stores, etc. This candidate needs to be in the Las Vegas area.Full benefit package available including...

  • Construction Project Leader

    5 days ago

    Las Vegas, Nevada, United States Contri Construction Company Full time

    Construction Project Leader - Contri Construction CompanyWe are seeking a committed Construction Project Leader to oversee our extensive civil engineering projects. Contri Construction Company, a distinguished contractor in the heavy civil sector, has been delivering excellence since its inception in 1970.Key Responsibilities:Manage project administration...

  • Construction Assistant Manager

    1 week ago

    Charlotte, North Carolina, United States Path Construction Full time

    Path Construction is in search of a dedicated Construction Assistant Manager to become a vital part of our team. As a rapidly expanding general contractor, we pride ourselves on our diverse project portfolio across various sectors including healthcare, hospitality, and education. In this role, you will assist in overseeing daily operations involving...

  • Office Administrator

    3 days ago

    Las Vegas, United States Home Design Construction Full time

    Job DescriptionJob DescriptionWe are looking to hire an Office Administrator to join our team! You will be responsible for the administrative activities of the organization. MUST LIVE WITHIN A 10 MILE RADIUS OF 89128. We are looking for someone reliable, can work independently, excellent office/organizational skills, and eager to help our business...