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Office Manager for Construction Operations

2 months ago

Las Vegas, Nevada, United States Fencing Specialist Full time
Job Description

Position Overview:

The Office Manager will be responsible for supervising and coordinating the daily functions of our office, delivering administrative assistance to various business units. This position encompasses managing financial transactions, facilitating customer communications, organizing service dispatch, and ensuring a tidy and efficient office space.

Primary Responsibilities:

1. Financial Management:

Oversee the financial processes for multiple business units, ensuring precise handling of invoices and prompt payments.

Assist in the establishment of a new business unit, which may involve temporary work arrangements.

2. Ticket Processing:

Receive and manage service, order, and delivery tickets on a daily basis.

Guarantee accurate documentation and timely entry of ticket data into the designated systems.

3. Service Coordination:

Efficiently coordinate and dispatch service personnel based on client requirements and job priorities.

Prepare and send invoices promptly following service completion.

4. Client Relations and CRM Oversight:

Handle incoming calls, providing professional and courteous assistance to all clients.

Manage client intake through CRM software, ensuring accurate and current client records.

5. Inventory Management:

Order office and cleaning supplies, maintaining sufficient inventory levels.

Collaborate with suppliers to ensure timely delivery of necessary materials.

6. Office Maintenance:

Ensure that communal areas, including reception, kitchen, and meeting spaces, are kept organized and clean.

Implement and supervise daily cleaning schedules and routines.

7. Team Lunch Coordination:

Organize and coordinate lunch for the team as needed, taking into account dietary preferences and budget considerations.

8. Documentation Management:

Maintain an organized filing system for all office documents, both physical and digital.

Ensure adherence to company policies regarding document retention and disposal.

9. Package Management:

Receive and distribute packages to the appropriate individuals.

Coordinate the logistics of deliveries and manage communication with relevant parties.

Qualifications:

A high school diploma or equivalent is required; an Associate's or Bachelor's degree is preferred.

A minimum of 3 years of experience in office management, ideally within the construction or contracting sector.

Proficiency in CRM software and Microsoft Office Suite is essential.

Exceptional organizational and multitasking abilities.

Strong communication skills and a commitment to customer service.

Work Environment:

The Office Manager will operate in a dynamic and fast-paced setting, with regular interactions with team members, clients, and suppliers. This role demands attention to detail, efficiency, and the capability to manage multiple responsibilities concurrently.

Company Overview

Fencing Specialists is a premier provider of commercial, industrial, and residential fencing solutions in Las Vegas, Nevada. Established in 1983, the company has consistently delivered high-quality services across various sectors. Recently, Fencing Specialists expanded its offerings to include a custom wrought iron and automatic gates division, catering to the residential markets in the greater Las Vegas and Henderson areas. The company is recognized as a certified MBE, WBE, and DBE entity.