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Administrative Specialist

3 months ago

Saint Louis, United States Urban Sprouts Child Development Center Full time
Job DescriptionJob DescriptionJob Summary
Urban Sprouts is looking for an administrative office support person to support the organization and leadership team. This is a salaried position, five days a week, 8:30 am to 5:30 pm full time. This individual will work closely with our COO and CEO in administrative capacity.
Responsibilities and Duties
Attributes· Highly organized· Detailed oriented· See tasks through from start to finish· Ability to prioritize based on importance· Good communication skills· Team player· Flexibility· Adaptability· Ability to work occasional events and meetings after hours· Problem Solver· Self Starter· Autonomous
Daily Operations· General administrative support for the leadership team.· Human Resources support.· Finance support.· Facilities management including scheduling, coordination, and oversight of maintenance team.· Maintain, at all times, high quality childcare standards based on developmentally appropriate practices.· Manage front desk including answering phones and accepting deliveries: open packages and putting items away/handing out to classrooms· Support classrooms as needed· Point of contact for first aid as neededOverall Operations· Maintenance/repair scheduling and acting as the point person on the day of work completion· Supervision/Communication with Cleaning Crew· Point of contact for IT issues and support coordination.· Supply Orderso Diapers and wipeso Office supplies (recycling used ink to Quill for some money back)o Classroom supplieso Maintenance and Cleaning supplies· Organizing and maintaining office files.Accounting
  • Reconciliation
  • Deposits
  • Tuition
Staff• Employee birthday and anniversary calendar maintenance (give out cards and gift cards)• Onboarding new hires• Health insurance enrollment for new hires, plus open enrollment activities• Monitor, verify and correct employee time in Tadpoles• Request off forms filing once they've been processed by Andrea or Jill• Keeping blank employment folders ready• Reminders and communications for deadlines

Qualifications and Skills
  • 3+ years experience in admin role
  • Experience in non profit world or early childhood preferred
  • Bachelor's degree in related field
  • Experience with Microsoft, especially Excel, Outlook, Google and Word required.

Company Benefits and PerksAs a full-time employee of Urban Sprouts, you will be eligible for our benefits after your first 30 days of employment. Our benefits package for health includes medical, vision and dental options. These are employee benefits:
  • Medical Health Insurance of which we pay 50% of the premium
  • Dental & Vision insurance of which we pay 50% of the premium
  • Free Breakfast, Lunch and snacks/drinks
  • Free CPR/First Aid training as well as other trainings throughout the year
  • 2 Paid Mental Health Days a year
  • One Week of Paid Sick/Vacation time, Two Weeks after Two Year Anniversary, Three Weeks after 5 Year Anniversary
  • One Week of Paid Holiday Vacation time during our winter break
  • One Week of Paid Holiday Vacation during our Spring break
  • All Federal Holidays Paid, to include Juneteenth and MLK day
  • Special Staff Appreciation Event in May
  • 403 B (comparable to 401K) retirement plan (no matching offered at this time)

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