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Administrative Assistant

3 months ago

Philadelphia, United States InterPark Full time
Job DescriptionJob Description

Role Summary:

This role will sit in the Philadelphia Office and support the InterPark Market Asset Manager and affiliates in administrative/clerical duties for a Philadelphia based parking operation.

Essential Responsibilities:

  • Proactively support the assigned manager and team by independently handling all administrative assigned duties, taking direction from and balancing the needs of InterPark staff and affiliates.
  • Assist the market during the budgeting process.
  • Enter vehicle accident claims in the online system and complete business letters to customers to communicate approval/denial decision.
  • Maintain and coordinate calendars, schedule appointments and meetings and arrange travel schedules and itineraries.
  • Utilize systems to pay invoices.
  • Manage all violations, compliance, and notice processes with the City of Philadelphia. 
  • Coordinate obtaining Business License Renewals, Permits and submission of Fees  with the City of Philadelphia which may include on-site visits to city offices.
  • Schedule, plan, and organize all logistical details for in-house and off-site meetings.
  • Develop/create PowerPoint presentations, letters, memos, charts, reports, proposals, contracts, agreements, or other types of correspondence and maintain records of all documents as directed by Market Asset Manager.
  • Provide general office administrative services including telephone coverage, mail and fax processing and distribution, file set up and maintenance, photocopying and office supplies.
  • Manage the iParkit Philly inbox for customer service and general inquiries. Communicate with customers, answer questions to inquiries and/or direct them to the proper resources.
  • Manage and schedule inspections with Life Safety Services across the city.
  • All other duties as assigned.

Qualifications/Requirements: 

  • High School Diploma or GED
  • 3 years clerical or secretarial/administrative experience
  • Drafts and edits letters, reports, and other documents.
  • PC literacy – MS Word, Excel, PowerPoint, and Outlook  
  • Solid work history

Eligibility Requirements:

  • Must submit your application for employment through www.interparkholdings.com (internal & external) to be considered for this position. 
  • Must have unrestricted authorization to work in the United States.
  • Must be willing to comply with pre-employment screening, including but not limited to, drug testing, reference verification and background check.
  • Must be willing to work out of the downtown Philadelphia, PA office location. 

Desired Qualifications:

• Associates Degree 
• Proficiency in Microsoft Office Products (Word, Excel, PowerPoint)
• Strong verbal and written communication skills  
• Excellent time management skills
• Strong work ethic/punctuality
• Excellent interpersonal skills and team-oriented – works well with a variety of individuals in a Customer Service Environment.

 

Company DescriptionInterPark is North America's premier owner, operator and developer of parking facilities.Company DescriptionInterPark is North America's premier owner, operator and developer of parking facilities.