Administrative Assistant Engineering

2 weeks ago


Irvine, United States PrideStaff Full time
Job DescriptionJob Description

Business Services Coordinator needed for an Engineering firm in Irvine.

Temporary to hire position paying $25-30/hr depending on experience plus excellent benefits when hired on. Hours are Monday - Friday, 8 AM - 5 PM. Full-time in the office initially for the first 2-3 months. After that period it would be a Hybrid position with 3 days in the office and 2 days optional remote.

The ideal candidate will have great attention to detail and enjoy working in a fast-paced environment. They will provide administrative support related to coordinating with the team, submitting plan checks, preparing comments, scanning plans, printing plans, putting together reports, getting plans packaged to submit to the client, daily timesheet entry, reporting hours when making submittals, and updating plan check log daily including assigning plan checks to staff and adding new plan checks. Works with project managers and project engineers to ensure that aspects of the project are carried out and cared for. Ensure that work is done according to schedule. Displays a team mentality by interacting with and serving as a point of contact for personnel in designated operating groups. Follows and adheres to the client service expectations for both internal and external clients.

Requirements:

  • High school diploma required. Associate degree in accounting, business administration, or related discipline preferred.
  • Requires 1-3+ years’ experience in an administrative support role. Experience in the civil engineering industry or closely related field is a plus.
  • Must have intermediate knowledge of Word, Excel, Outlook and beginner knowledge in MS PowerPoint and Adobe Acrobat.
  • Experience in problem analysis, judgment, and using critical thinking skills.
  • Prior experience with Deltek Vision preferred.
  • Communicates effectively, both orally and in writing.
  • Excellent organizational and time management skills.
  • Professional appearance and interaction
  • EPR or Project Dox experience a plus


  • Irvine, United States NTS Geotechnical Full time

    Company DescriptionNTS Geotechnical / Engineering is small engineering consulting firm. Currently the company has no physical office and all employees work remotely.Role DescriptionThis is a full-time remote role for an Administrative Assistant. The Administrative Assistant will be responsible for a variety of tasks including answering phone calls, preparing...


  • Irvine, United States TD Architects, Inc. Full time

    Company Description TD Architects, Inc. is an architectural firm founded by Principal Tony Dabaghy in Irvine, CA. We are committed to providing responsive and exceptional service to our clients, and strive for long-lasting business relationships centered around cost-effective and sustainable environments. Our expertise spans various industries including...


  • Irvine, United States TD Architects, Inc. Full time

    Company Description TD Architects, Inc. is an architectural firm founded by Principal Tony Dabaghy in Irvine, CA. We are committed to providing responsive and exceptional service to our clients, and strive for long-lasting business relationships centered around cost-effective and sustainable environments. Our expertise spans various industries including...


  • Irvine, United States TD Architects, Inc. Full time

    Company Description TD Architects, Inc. is an architectural firm founded by Principal Tony Dabaghy in Irvine, CA. We are committed to providing responsive and exceptional service to our clients, and strive for long-lasting business relationships centered around cost-effective and sustainable environments. Our expertise spans various industries including...


  • Irvine, United States Iris Technology Corp Full time

    **About Us**: Iris Technology Corporation is a dynamic engineering company dedicated to our people first moto. Our team is committed to excellence, innovation, and making a positive impact in Aerospace and DoD industries. **Position Overview**: Temp to Hire Position. We are seeking a proactive and organized Administrative Assistant to provide comprehensive...


  • Irvine, United States Iris Technology Corp Full time

    Job DescriptionJob DescriptionSalary: 19.50 - 25.00/HrAbout Us:Iris Technology Corporation is a dynamic engineering company dedicated to our people first moto. Our team is committed to excellence, innovation, and making a positive impact in Aerospace and DoD industries.Ideal Candidate:The ideal candidate has an "in the arena" mentality. We are a small...


  • Irvine, United States Walker Consultants Full time

    **Administrative Assistant** Work Location: 8935 Research Drive, Suite 200, Irvine, CA 92618 Employment Type: Full-Time (40 hours per week; M-F) **Your Role at Walker** Do you thrive in a fast-paced environment and enjoy tackling a variety of tasks? Are you a highly motivated and organized individual with a keen eye for detail? If so, we want to hear...


  • Irvine, United States WJC renovation and design Full time

    Job Overview: **Duties**: - Organize project activities and track progress - Coordinate meetings, including scheduling, sending reminders, and preparing necessary materials - budget and financial tracking - Aid in event planning and coordination - Manage calendars and schedules for project teams - Develop and maintain project schedules, ensuring deadlines...

  • Civil Engineer

    3 days ago


    Irvine, United States EKN Engineering Full time

    Job Description EKN Engineering is a fast-growing civil engineering and technology consulting company located in Irvine, CA. We are looking for a Civil Engineer to join us on our quest to further invent and innovate. EKN's team engages with high-priority clients on a wide range of project types, including commercial and retail developments, industrial and...


  • Irvine, United States Kett Engineering Full time

    Job DescriptionJob DescriptionKett Engineering is looking for a Senior Fuel Economy Certification Engineer to help our Automotive Customer and their reliability team in Irvine!This will be a mostly remote position with some potential onsite work in IrvineAs a Senior Homologation Engineer this role will take responsibility for all interactions necessary to...


  • Irvine, United States Mission Staffing Full time

    Our client, a global law firm, is seeking an Administrative Assistant to join its growing team. This individual will report directly to the Chief Recruiting Officer and support a team of six recruiters. Responsibilities include managing calendars, scheduling interviews, maintaining recruiting documents, and assisting with expense and budgeting. Previous...


  • Irvine, United States Express Employment Professionals – Irvine, CA Full time

    Express Employment Professionals, Irvine is seeking an Administrative Assistant for a consumer products manufacturing company in the Irvine, CA area. Our client has a 25-year history of producing high quality health food products distributed in the US and across the globe. This is a full-time, permanent opportunity. Base compensation starts at $24.00 to...


  • Irvine, United States Express Employment Professionals – Irvine, CA Full time

    Express Employment Professionals, Irvine is seeking an Administrative Assistant for a consumer products manufacturing company in the Irvine, CA area. Our client has a 25-year history of producing high quality health food products distributed in the US and across the globe. This is a full-time, permanent opportunity. Base compensation starts at $24.00 to...


  • Irvine, United States Brown & Streza LLP Full time

    Job DescriptionJob DescriptionAt Brown & Streza, we offer a collaborative work environment with many opportunities for career growth along with a variety of perks and benefits to support and enhance our team’s experience. In addition to health and wellness benefits, we offer weekly lunches, monthly birthday celebrations, monthly in-office massages, and an...


  • Irvine, United States Brundo Law, APC Full time

    About UsWe are a progressive and expanding Workers’ Compensation Defense firm focused on innovative advocacy to drive effective and efficient outcomes for our clients. At our core, we believe each case is unique and treated as such, fostering a collaborative and credible environment that promotes professional excellence and upholds the highest standards of...


  • Irvine, United States Brundo Law, APC Full time

    About UsWe are a progressive and expanding Workers’ Compensation Defense firm focused on innovative advocacy to drive effective and efficient outcomes for our clients. At our core, we believe each case is unique and treated as such, fostering a collaborative and credible environment that promotes professional excellence and upholds the highest standards of...


  • Irvine, United States Brundo Law, APC Full time

    About UsWe are a progressive and expanding Workers’ Compensation Defense firm focused on innovative advocacy to drive effective and efficient outcomes for our clients. At our core, we believe each case is unique and treated as such, fostering a collaborative and credible environment that promotes professional excellence and upholds the highest standards of...


  • Irvine, United States Yorke Engineering Full time

    Job DescriptionJob DescriptionThe Sr. Air Quality Engineer / Scientist (Environmental Permitting and Compliance Specialist) performs professional engineering work, leading and executing the compliance and permitting functions in relation to Air Quality Regulations and Compliance. This candidate will be reviewing processes and equipment, analyzing...


  • Irvine, United States KYOCERA Document Solutions America, Inc. Full time

    Overview: When you join Kyocera Document Solutions West, Inc. you are joining an organization that is deeply rooted in the Philosophy of “doing what is right as a human being”. Through this Philosophy, our employees are passionate about providing best in class customer service through efficiency, accountability, and a sense of urgency all while putting...


  • Irvine, United States Ultimate Staffing Services Full time

    Seeking a Legal Administrator to be a part of a large organization in Irvine. The ideal candidate will have 5 years of experience in supporting a legal team within a corporate structure and familiarity with legal contract management and supporting an Administrative Assistant, Legal, Administrative, Assistant, Staffing