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Human Resources Payroll Admin

3 months ago

Tucson, United States Hilton Full time
Job DescriptionJob Description

Scope:

Responsible for maintaining all payroll and related records for the processing of the employee paychecks. Responsible for providing administrative support to the Director Human Resources and Human Resources Manager while exhibiting confidentiality.

Primary Responsibilities:

Ø Approaches all encounters with guests and team members in a friendly, service-oriented manner.

Ø Has knowledge and understanding of all department policies and procedures, and can communicate and enforce all policies fairly and consistently with team members.

Ø Oversees Time Clock Reports to be reviewed and approved by departmental head.

Ø Oversees employees signing off on their Time Clock Report each pay period.

Ø Oversees Daily Direct and indirect Tip Reporting form and sign off acknowledgment for Tip Reporting.

Ø Ensure General Manager are reviewing payroll each pay period and sign off on gross to net register.

Ø Ensure the calculation for Banquet & F&B gratuity payout is approve and verified by the Banquets Director & Restaurant Director.

Ø Oversees schedule maintenance in payroll packet listing, overtime adjustments for hourly employees and the property compliance with meal/rest period report standards.

Ø Work with department managers to determine any corrections or adjustments that need to be made to employee time records and distribute payroll reports to department managers for review.

Evaluate and correct information as necessary to employee time records.

Ø Prepare payroll information and reports for payroll processing.

Ø Produce payroll reports as required and issue stop payment forms and replacement checks.

Ø Working with software system support groups.

Ø Other payroll duties at management’s direction.

Ø Provides a professional image at all times through appearance and dress.

Ø Follows company policies and procedures.

Note: Other Duties as assigned by Supervisor or Management.

Relationships:

Internal: All Employees: To provide internal customer service for all personnel on property

External: Guests: To provide services

Qualifications:

Education/Experience: High School diploma or equivalent. Two years Human Resources/Payroll experience and administrative is preferred. Special consideration will be given to those who exhibit exemplary performance and/or equivalent work experience.

Certification and/or License Requirement: None.

Skills:

Math Skills.

Attention to detail.

Working Conditions:

Will be required to work nights, weekends and holidays.

Will be required to work in fast paced environment.

May be asked to work overtime.

Physical/Cognitive Activities:

Human Resources Coordinator - Payroll

This description of physical and mental activities is not intended to describe essential job functions. Rather, its purpose is to give the job applicant a feel for the physical and mental activities of the job to the end that an applicant with a disability can determine whether he or she will be able to do this job either with or without accommodations.

The major responsibility in this position is maintaining all payroll and related records. Therefore a significant portion of the workday is spent speaking, listening and analyzing, usually while sitting at a desk. A small portion of time is spent moving around the hotel in order to collect data or speak with staff or guests. Communication skills are necessary for interacting with other hotel departments, staff or guests.

Lifting, pulling or carrying items weighing up to 40 pounds can occur a portion of the time if handling change or filing reports. Reading and writing abilities are used often in reviewing and compiling the daily reports.

The person in this position spends some time utilizing problem solving and reasoning abilities.

Mathematical skills, including basic math, basic accounting, percentages and variances are used a large portion of the time.

Organizational Structure:

· Reports to: Director of Human Resources, Human Resources Manager

· Job title also known as: Payroll Master