Operations Manager/ Admin Assistant-Flooring Contractor

1 month ago

Auburn, United States Rockstar floors Full time
Job DescriptionJob Description

We are a well established, regarded and growing flooring contractor located in Auburn, WA, seeking a highly organized individual for the position of Operation Manager and a personal executive assistant to the owner. This position wears many hats and plays a pivotal role managing day-to-day operations, streamlining workflows, and implementing efficient processes, with a deep understanding of construction accounting, project coordination, and procurement support. The ideal candidate will have strong organizational skills, meticulous attention to detail, and the ability to excel in a fast-paced environment while taking ownership and the initiative for personal and company growth.

Responsibilities:

Operational Oversight: Manage daily operations, optimize workflow, and allocate resources efficiently.

Financial Administration: Manage accounts payable and receivable processes, including invoice processing, vendor payments, collections, expense tracking, budget monitoring, progress billing, lien waivers, NOI’s, payroll processing, ensuring accuracy and compliance with all laws and regulations while maintaining meticulous accuracy in financial records to provide the owner with valuable insights into the company's success.

 

Personal Assistance: Provide personal support to the owner as needed, including managing the owner's schedule by arranging meetings, setting appointments, job walks, draft correspondence and preparing presentations for the owner as requested with the ability to handle sensitive information with confidentiality and professionalism.

Project Coordination: Coordinate projects from start to finish, ensuring tight deadlines and quality standards are met while maintaining accurate project documentation including contracts, change orders, RFI’s, submittals, shop drawings, product data, and material samples to ensure all project deliverables meet contractual requirements. Proactively address and resolve any issues or discrepancies that may arise during the life cycle of the project to ensure seamless project completion.

 

Scheduling and Coordination: Coordinate project-related activities, including meetings, site visits, inspections, and deliveries. Maintain project calendars, schedules, and timelines to ensure that tasks are completed on time and within budget.

 

Procurement Support: Aid in sourcing suppliers by soliciting bids to secure competitive pricing and favorable terms for material procurement. Additionally, assist in preparing purchase orders, tracking deliveries, and fostering vendor relationships through effective vendor management. This involves maintaining supplier relations, addressing concerns, and ensuring adherence to contractual agreement.

 

 

 

Requirements:

● Experience in accounting in the construction industry.

● Proficiency in accounting software and MS Suite.

● Strong analytical and problem-solving skills.

● Excellent communication and interpersonal skills.

● Ability to work independently and as part of a team.

● Detail-oriented with a high level of accuracy and attention to detail.

● Professional appearance.

● Career minded mentality for personal growth.

● Reliable Transportation.

● Work full time in the office.

 


We're looking for a team player who can bring a positive attitude and a sense of humor to the team. The ability to find levity in challenging situations and foster a fun, collaborative work environment is essential. Please submit your resume along with a brief description of your background

  • Operations Manager/ Admin Assistant-Flooring Contractor

    3 weeks ago

    Auburn, Alabama, United States Rockstar floors Full time

    Job DescriptionJob DescriptionWe are a well established, regarded and growing flooring contractor located in Auburn, WA, seeking a highly organized individual for the position of Operation Manager and a personal executive assistant to the owner. This position wears many hats and plays a pivotal role managing day-to-day operations, streamlining workflows, and...

  • Drafter/ Assistant Project Manager

    4 weeks ago

    Auburn, United States Trickett Woodworks Co. Full time

    Drafter/ Assistant Project Manager wanted for Architectural Woodwork Company. Ability to handle submittals, some field dimensioning and communication with contractors. Understanding of schedule and timeline for ongoing field work, such as drywall, paint and floors as it pertains to our schedule is key. AutoCAD experience a must. Microvellum and Crow’s...

  • Operations Admin

    1 month ago

    Auburn Hills, United States Caravan Facilities Management Full time

    Department: Operations Reports To: General Manager FLSA Status: Non-Exempt Summary Provides administrative support to the Operations Team. Essential Duties and Responsibilities include the following. Other duties may be assigned. * Answering phones and responding to client requests and inquiries * Managing and updating company databases. * Keeping track of...

  • Stadium Auction Contractor

    2 weeks ago

    Auburn, United States teamworkonline Full time

    Legends Memorabilia Collection (LMC) is a for-profit subsidiary organization to Major League Baseball Players Alumni Association (MLBPAA). With access to thousands of current and former players, LMC offers an unparalleled experience in the memorabilia market. LMC is seeking a reliable, self-motivated, team oriented individual to assist the Stadium Auction...

  • Treasury Management Admin

    4 weeks ago

    Auburn Hills, Michigan, United States Oxford Bank Full time

    Job Summary Under supervision, the Treasury Management Admin will be accountable for the scheduling and reporting for Treasury Management. The team member will be responsible for opening customer accounts and partnering with Treasury Management Officer and Sales Manager to ensure that the customer onboarding experience is seamless.Primary Responsibilities...

  • Operations Manager

    2 weeks ago

    Auburn, United States IRG Realty Advisors Full time

    Job DescriptionJob DescriptionSalary: IRG Realty Advisors (IRG RA) provides comprehensive commercial real estate solutions for entrepreneurial owners/investors, corporations, institutional and governmental clients.  Currently the largest management services company headquartered in the state of Ohio, our portfolio has over 100 million square feet of assets...

  • Construction Field Office Admin

    1 month ago

    Auburn, United States Hoar Full time

    Description The Field Office Admin is responsible to support the onsite field team at the construction project site. Responsibilities: Verify accuracy of billing data and revise any errors. Manage and process invoices, pay applications, and purchase orders with supporting documents as needed. Communicate with trade partners and vendors to obtain and...

  • Dentist - contractor

    2 weeks ago

    Auburn, WA, United States WORKFORCE Dental Staffing Solutions Full time

    Locum Dentist (Independent Contractor) Location:Auburn Ave Dental Clinic Conduct thorough examinations to diagnose dental issues and formulate appropriate treatment plans. Perform general dental procedures including restorations, root canals, cosmetic dentistry, prosthodontics, oral surgery, and pedodontics. Guaranteed Daily Rate:1000.How to Apply:If...

  • Medical Office Admin Assistant

    3 weeks ago

    Auburn, United States Capital Staffing Full time

    Job DescriptionJob DescriptionWe are seeking a highly organized and detail-oriented individual to join our team as a Medical Office Assistant. As a Medical Office Assistant, you will play a crucial role in providing administrative support and ensuring the smooth operation of our medical office. This is an excellent opportunity for someone with medical...

  • Operations Support

    2 months ago

    Auburn Hills, United States Primark Full time

    Job Description Support the store to create a safe customer and colleague environment. Conduct operational checks to enhance colleague and customer experience. Reports to: EHS & Operations In-Store Lead / Store Manager This role will: * Support the Store Manager / EHS & Operations In-Store Lead with store operational and EHS tasks and act as a point of...

  • HR Shared Services Admin

    2 weeks ago

    Auburn Hills, United States GRUPO ANTOLIN Full time

    HR Shared Services Admin Auburn Hills, Michigan, US-MI   Who are we:   Antolin is a leading global automotive supplier, we are experts in designing, manufacturing, and supplying innovative solutions for vehicles around the world. Our product portfolio includes trim, headliners, and acoustic systems, as well as lighting and other interior...

  • HR Shared Services Admin

    2 weeks ago

    Auburn Hills, Michigan, United States GRUPO ANTOLIN Full time

    HR Shared Services AdminAuburn Hills, Michigan, US-MI Who are we: Antolin is a leading global automotive supplier, we are experts in designing, manufacturing, and supplying innovative solutions for vehicles around the world. Our product portfolio includes trim, headliners, and acoustic systems, as well as lighting and other interior systems. We offer...

  • Sales Floor Dept Supervisor

    3 weeks ago

    Auburn, United States Lowe's Companies Full time

    What You Will Do All Lowe’s associates deliver quality customer service while maintaining a store that is clean, safe, and stocked with the products our customers need. As a Sales Floor Department Supervisor, this means: • Providing resources and tools to support those directly helping customers provide the best service. • Assisting with down...

  • Helper/Assistant Field Operator

    1 month ago

    Auburn, United States ConeTec Full time

    Job DescriptionJob DescriptionSalary: $23-$28/Hourly DOEABOUT THE COMPANY ConeTec is an international full-service geo-environmental and geotechnical site characterization contractor. We offer clients superior project management and site investigation services across the globe, with a large presence in the Americas and Australia. ConeTec is known in the...

  • Loss Control Inspector

    1 month ago

    Auburn, United States InsurSolv,LLC Full time

    About the job Loss Control Inspector - Independent Contractor - Androscoggin County Commercial Independent Contractor for Insurance Loss Control. Independent Contractors Duties:The physical characteristics, exterior measurements, general conditions, photographs, unusual hazards and recommendations associated with a property are part of our comprehensive...

  • Operations Manager

    3 weeks ago

    Auburn, United States Residence Inn by Marriott - Auburn, Maine Full time

    The Operations Manager at the Residence Inn Auburn, ME is a vital position that helps the property excel with guest service, managing multiple departments that include but are not limited to: Housekeeping, Front Desk, Maintenance, and Food & Beverage. The Operations Manager ensures that every business day is executed to high regards in professionalism and...

  • Assistant Restaurant General Manager

    1 month ago

    Auburn, United States The Hotel at Auburn University Full time

    Job DescriptionJob DescriptionJOB SUMMARY Assist with directing and organizing the staff of Ariccia Cucina, Piccolo 241 Cocktail Lounge, H.C Valentine, In-Room Dining and our Executive Floor Lounge to ensure first class service, food & beverage offerings and marketing to maximize profits and guest satisfaction.ESSENTIAL DUTIES CONSISTS OF ASSISTING WITH THE...

  • Maintenance Admin

    1 day ago

    Auburn, United States MetalX LLC Full time

    Job DescriptionJob DescriptionDescription:This position involves coordinating maintenance activities with the maintenance supervisor, creating and managing Work Orders (WO), and logging daily data into the Computerized Maintenance Management System (CMMS) to track machine breakdowns, vendor services, and asset expenses. Responsibilities also include...

  • Assistant Restaurant Manager

    1 month ago

    Auburn, United States Taco Bell Full time

    Assistant Restaurant Manager Auburn, ME Assistant Restaurant Manager Are you a highly skilled and motivated individual looking for an immediate opportunity as an Assistant Restaurant Manager at Charter Foods? Do you thrive in a dynamic and fast-paced environment? If your answer is yes, then this is the perfect job for you! Why should you apply? *...

  • Management & Sales Training Program - Floorcovering

    1 month ago

    Auburn, United States The Sherwin-Williams Company Full time

    The Sherwin-Williams Floorcovering Management & Sales Training Program is an accelerated, entry-level position designed to prepare you for a Floorcovering Facility Management or Sales Representative role in 18-24 months. With Sherwin-Williams’ promote-from-within philosophy, you will have the opportunity to progress into a Floorcovering Operations Manager...