![Caravan Facilities Management](https://media.trabajo.org/img/noimg.jpg)
Operations Admin
3 months ago
Department: Operations
Reports To: General Manager
FLSA Status: Non-Exempt
Summary Provides administrative support to the Operations Team.
Essential Duties and Responsibilities include the following. Other duties may be assigned.
* Answering phones and responding to client requests and inquiries
* Managing and updating company databases.
* Keeping track of inventory and ordering supplies.
* Maintaining financial, employee, and client records.
* Drafting and mailing customer correspondence and newsletters.
* Organizing events, scheduling meetings, and making travel arrangements.
* Managing the maintenance of office and facility equipment.
* Providing administrative support to other departments or projects as needed.
* Assist with personal change Notifications (PCN's)
* Payroll (both UAW and non-UAW)
* Assist in disciplinary follow-through for coach and councils or progressive disciplinary process
* Assist in the creation and submission of Labor Requests
* Update as required site Org Charts with contact information
* Update as required customer contact information and location
* Assist Recruiting in On-boarding measures to ensure PPE, contact, where to park, who to contact etc.
Operations Administrator Requirements:
* High school diploma/GED.
* Degree in business administration, facility management, or a related field preferred.
* 2+ years of experience as an operations administrator or in a similar position.
* Strong organizational and administrative skills.
* Excellent communication skills, both written and verbal.
* Proficiency in Microsoft Office and data management software.
* Detail-oriented with strong analytical and problem-solving skills.
* Ability to multitask.
Work Environment The work environment will be primarily an office environment with the occasional travel to sites requiring potential critical personal protective equipment and dress attire.
Physical Demands The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
While performing the duties of this Job, the employee is regularly required to stand; walk up to 1 or more miles; sit for long periods of time and talk or hear without or without assistance/device. The employee is frequently required to use hands to finger, handle, or feel and reach with hands and arms. The employee is occasionally required to climb or balance and stoop, kneel, crouch, or crawl. The employee must frequently lift and/or move up to 30 pounds.
Qualifications To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Language Skills
Ability to read and interpret documents such as safety rules, operating and maintenance instructions, and procedure manuals. Ability to write routine reports and correspondence. Ability to speak effectively before groups of customers or employees of organization.
Reasoning Ability
Ability to apply common sense understanding to carry out instructions furnished in written, oral, or diagram form. Ability to deal with problems involving several concrete variables in standardized situations.
Other Qualifications
Minimal travel required.
We have other current jobs related to this field that you can find below
-
Dentistry Office Admin
3 months ago
Beverly Hills, United States DDS Cloud Full timeJob DescriptionJob DescriptionAttention experienced administrative professionals! We have an exceptional full-time Dentistry Office Admin opportunity waiting for you in Beverly Hills, CA. Come work at a dental practice where your skills greatly contribute to day-to-day success. Get ready for a rewarding career!In addition to earning $28.00 - $36.00/hour, you...
-
Accounting Admin
1 week ago
Auburn Hills, United States Branex Group Full timeJob DescriptionJob DescriptionDescription/SummaryIn this role, the Financial Analyst will be primarily supporting the overall financial management (balance sheet and income statement) and secondarily assisting with consolidation, analysis, and reporting for the business unit.Key ResponsibilitiesProvide early warning on all business trends that affect the...
-
Maintenance Admin
1 month ago
Auburn, United States MetalX LLC Full timeJob DescriptionJob DescriptionDescription:This position involves coordinating maintenance activities with the maintenance supervisor, creating and managing Work Orders (WO), and logging daily data into the Computerized Maintenance Management System (CMMS) to track machine breakdowns, vendor services, and asset expenses. Responsibilities also include...
-
Receptionist/Admin
2 months ago
Auburn, United States United Insurance Full timeJob DescriptionJob DescriptionDescription:Estimated salary (if shown) is AI generated through Indeed. Pay is based on experience and will be discussed during the interview process. POSITION SUMMARY The Receptionist/Administrative Support employee works to maintain a high level of customer service to our clients, community and team while supporting Account...
-
Coe Sales Operations Analyst
2 weeks ago
Arden Hills, Minnesota, United States Boston Scientific Full timeAdditional Location(s): N/ADiversity - Innovation - Caring - Global Collaboration - Winning Spirit - High PerformanceAt Boston Scientific, we'll give you the opportunity to harness all that's within you by working in teams of diverse and high-performing employees, tackling some of the most important health industry challenges. With access to the latest...
-
CoE Sales Operations Analyst
2 weeks ago
Arden Hills, Minnesota, United States Boston Scientific Full timeAdditional Location(s): N/ADiversity - Innovation - Caring - Global Collaboration - Winning Spirit - High PerformanceAt Boston Scientific, we'll give you the opportunity to harness all that's within you by working in teams of diverse and high-performing employees, tackling some of the most important health industry challenges. With access to the latest...
-
CoE Sales Operations Analyst
2 weeks ago
Arden Hills, Minnesota, United States Boston Scientific Full timeAdditional Location(s): N/ADiversity - Innovation - Caring - Global Collaboration - Winning Spirit- High PerformanceAt Boston Scientific, we'll give you the opportunity to harness all that's within you by working in teams of diverse and high-performing employees, tackling some of the most important health industry challenges. With access to the latest tools,...
-
Security Operations Coordinator
3 weeks ago
Pimmit Hills, United States Amentum Full timePlease Note: This position is pending awardAmentum is currently seeking a qualified candidate to serve as Security Operations Coordinator in the WMA for large security programs in support of the intelligence community. This position will be responsible for providing administrative support to the operations management team overseeing the programs.JOB DUTIES...
-
Security Operations Coordinator
3 weeks ago
Pimmit Hills, United States Amentum Full timePlease Note: This position is pending awardAmentum is currently seeking a qualified candidate to serve as Security Operations Coordinator in the WMA for large security programs in support of the intelligence community. This position will be responsible for providing administrative support to the operations management team overseeing the programs.JOB DUTIES...
-
Customer Service Representative
2 weeks ago
Auburn, United States Auburn Full timePosition Details Position Information Requisition Number Stu03659P Home Org Name Auburn Univ Regional Airport Admin Division Name Administrative Effectiveness Position Title Customer Service Representative - Aviation Working Title (if different from Position Title) Job Summary Join Our Team at Auburn University Regional Airport! The Auburn...
-
Registered Nurse
3 weeks ago
Hills, United States Avera Research Institute Full timeJoin the RN Nursing team at Avera! Magnet Recognized: Avera McKennan Hospital & University Health Center has received consecutive ANCC Magnet re-designations for meeting rigorous standards for nursing excellence and job satisfaction. Culture: Be part of a multidisciplinary team built on teamwork, with compassion and the goal...
-
Registered Nurse
2 weeks ago
Hills, United States Avera Research Institute Full timeJoin the RN Nursing team at Avera! Magnet Recognized: Avera McKennan Hospital & University Health Center has received consecutive ANCC Magnet re-designations for meeting rigorous standards for nursing excellence and job satisfaction. Culture: Be part of a multidisciplinary team built on teamwork, with compassion and the goal of Moving Health...
-
Assistant Nurse Manager, Operating Room FT Days
3 weeks ago
Laguna Hills, United States Kaiser Full timeJob Summary: For one large unit or more than one smaller unit within a 24 hour department, supervises the implementation, delivery and evaluation/improvement of quality patient care/nursing operations and services that add value and are integrated with nursing standards of practice, service priorities and performance/outcomes measures, as well as with...
-
Customer Service Representative
3 months ago
Auburn, United States Riester's Appliances Full timeJob Summary Riester's Appliances is a locally owned small business, looking for a Customer Service Representative to join our team! As a Customer Service Rep, you are a key member of the team and represent our members on customer support calls. You are primarily responsible for handling service and warranty requests. Exemplifying our code of values, you show...
-
HVAC Installation Coordinator
2 days ago
Auburn, United States CABS Heating & Air Conditioning Full timeAre you ready to put your coordinating and customer service skills to work? If so, CABS Heating & Air Conditioning is looking for a full-time HVAC Installation Coordinator to join our West Sacramento, CA, team.Our heating and air conditioning company cares for its employees by providing a competitive hourly pay of $21-$24 an hour with spiffs and excellent...
-
Sr. HR Generalist
4 weeks ago
Fairless Hills, United States Choice Long Island, Inc Full timeJob DescriptionJob DescriptionOur client is Looking for a Senior HR Generalist for their home base facility in Fairless Hills, PA.Senior Human Resources GeneralistLocation: Fairless Hills, PA Salary: $90k - $95k/ Year(who will also oversee the facility in New Castle, DE, once a month)Job Description:Duties and Responsibilities:Coach, counsel, guide, and...
-
Sales - Sales Coordinator 2 Sales Coordinator 2
2 weeks ago
Woodland Hills, United States Talent Software Services Full timeJob Description: The Triage & Enrollment Coordinator is a member of the Medicare Sales Team and responsible for successfully triaging calls enrolling prospects and members over the phone into new plans. The Triage & Enrollment Coordinator is an extended team member of the sales team and works on a regular basis with assigned sales teams and possibly...
-
TES Coordinator, Rural Medicine Program
2 months ago
Auburn, Alabama, United States Auburn University Full timePosition Details Position InformationRequisition NumberTES2067PHome Org NameAdmin-Science & MathDivision NameCollege of Sciences & MathPosition TitleTES Coordinator, Rural Medicine ProgramEstimated Hours Per Week20Anticipated Length of Assignment12 monthsJob SummaryThe College of Sciences and Mathematics' Office of Academic Affairs is seeks a Rural Medicine...
-
Office Administrator
1 month ago
Auburn, United States MP RPO Full timeJob DescriptionJob DescriptionABOUT OUR CLIENT:MP's client was founded in 1978 and is a large real estate company with residential multifamily communities in Massachusetts and Maine. They consist of just under 40 employees and are looking to add staff to their team!WHO YOU ARE:Someone who is organized, has worked in a professional environment for at...
-
Human Resources Assistant
3 months ago
Woodland Hills, United States TalentCount Full timeAt TalentCount we believe Human Resources is the engine that influences the workforce towards success and a positive company culture creates the rhythm to any business. We take pride in hiring the most authenticated, high-EQ human resources and leadership professionals to influence company culture, objectives, and growth.We are partnered with a growing and...