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Operations Admin

3 months ago

Auburn Hills, United States Caravan Facilities Management Full time

Department: Operations

Reports To: General Manager

FLSA Status: Non-Exempt

Summary Provides administrative support to the Operations Team.

Essential Duties and Responsibilities include the following. Other duties may be assigned.

* Answering phones and responding to client requests and inquiries * Managing and updating company databases. * Keeping track of inventory and ordering supplies. * Maintaining financial, employee, and client records. * Drafting and mailing customer correspondence and newsletters. * Organizing events, scheduling meetings, and making travel arrangements. * Managing the maintenance of office and facility equipment. * Providing administrative support to other departments or projects as needed. * Assist with personal change Notifications (PCN's) * Payroll (both UAW and non-UAW) * Assist in disciplinary follow-through for coach and councils or progressive disciplinary process * Assist in the creation and submission of Labor Requests * Update as required site Org Charts with contact information * Update as required customer contact information and location * Assist Recruiting in On-boarding measures to ensure PPE, contact, where to park, who to contact etc.

Operations Administrator Requirements:

* High school diploma/GED. * Degree in business administration, facility management, or a related field preferred. * 2+ years of experience as an operations administrator or in a similar position. * Strong organizational and administrative skills. * Excellent communication skills, both written and verbal. * Proficiency in Microsoft Office and data management software. * Detail-oriented with strong analytical and problem-solving skills. * Ability to multitask.

Work Environment The work environment will be primarily an office environment with the occasional travel to sites requiring potential critical personal protective equipment and dress attire.

Physical Demands The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this Job, the employee is regularly required to stand; walk up to 1 or more miles; sit for long periods of time and talk or hear without or without assistance/device. The employee is frequently required to use hands to finger, handle, or feel and reach with hands and arms. The employee is occasionally required to climb or balance and stoop, kneel, crouch, or crawl. The employee must frequently lift and/or move up to 30 pounds.

Qualifications To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Language Skills

Ability to read and interpret documents such as safety rules, operating and maintenance instructions, and procedure manuals. Ability to write routine reports and correspondence. Ability to speak effectively before groups of customers or employees of organization.

Reasoning Ability

Ability to apply common sense understanding to carry out instructions furnished in written, oral, or diagram form. Ability to deal with problems involving several concrete variables in standardized situations.

Other Qualifications

Minimal travel required.

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