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Administrative Assistant

2 months ago

Garland, United States DD Insulation, LLC Full time $18 - $20
Job DescriptionJob Description

Job description

DD Insulation has a new career opportunity for an Administrative Assistant who can support daily operations related to Sales and Production. Candidates should possess a positive attitude, be a self-starter, and strong administrative skills.

Essential Functions

  • Creating and maintaining accurate Excel spreadsheets, including account master sheets, product/pricing setup forms, and price changes.
  • Anticipating the needs of the Sales department (must be comfortable creating Excel spreadsheets using formulas, multiple tabs connected by formulas, and much more).
  • Assist sales team with monitoring accounts
  • Maintaining regular contact with sales reps.
  • Compiling and maintaining various reports

Responsibilities

Sales

  • ·        Print Plans for Estimators
  • ·        Manager Bid Board Each Day
  • ·        Send Proposals/Bids to Customers
  • ·        Prepare Change Orders for Customers
  • ·        Maintain Price Comparison Sheet

Inventory

  • ·        Order materials for Production
  • ·        Schedule and follow up on Orders (Trucking)
  • ·        Communication to all staff regarding the Production of Orders rescheduled or delayed.
  • ·        Process Inventory Counts Daily. 
  • ·        Check/ Balances of Inventory Counts

Administrative

  • Prepare all correspondence to clients·       
  • Manager calendar/schedule for owner
  •   Review Emails and distribute items accordingly

Profile:

  • 2+ years' experience in an administrative role, required
  • Proficiency in Microsoft Excel, Word, and Outlook, required
  • Must be self-driven and motivated
  • Must be able to take initiative and responsibility for new tasks and processes
  • Strong organizational and communication skills
  • Great attention to detail and task-oriented.
  • Strong work ethic and a team player.

We are seeking an individual who has insulation/construction experience. Bilingual skills are a plus in English/Spanish. If interested, please submit your resume in Word format.

Job Type: Full-time

Benefits:

  • Dental Insurance
  • Health insurance
  • Paid time off

 

Schedule:

  • Typically - 8-hour shift, Monday through Friday, occasion work on Saturday.