Administration Assistant

2 months ago

Grapevine, United States MDMartin Full time
Job DescriptionJob Description

Summary

The Administrative Assistant is responsible for administrative services for the executive management team.

Essential Duties and Responsibilities include the following. Other duties not listed may be assigned.

 

Daily Responsibilities                                                                                    % of Job - 90%

  • ·        Responsible for Client's mail distribution.
  • ·        Responsible for inventory or SMS promotional items. Procure and distribute promotional products.
  • ·        Arrange travel accommodations (hotel and rental car, both local and out of town) for executive staff and support team.
  • ·        Run local errands (local purchases, lunch for meetings, post office runs, etc.). Must have a valid driver’s license.
  • ·        Organize and execute company events. (Contest, drawings, customer events, cookouts, group photos, holiday cards, holiday events, etc.)
  • ·        Organize meeting planning and setup. (Drinks, snacks, condiments, lunch, room reservation, signage, etc.)
  • ·        Organize employee morale events.
  • ·        Develop and display internal event communication models. (Signs, posters, banners, emails, announcements)
  • ·        Served as a research assistant on specialty projects.
  • ·        Contract and maintain water coolers and vending machines.
  • ·        Respond to questions and requests for information.
  • ·        Implement and monitor programs as directed by management and see the programs through to completion.
  • ·        Collect suggestions from the employee suggestion boxes in our Grapevine and Lewisville locations.
  • ·        Process invoices and payment requests.
  • ·        Daily replenishment of snacks and drinks in conference rooms.
  • ·        Responsible for storage room organization.
  • ·        Assist with invitation letters for the support team.
  • ·        Upkeep of business contracts and possible negotiations with current and new vendors.
  • ·        Admin duties and other duties as required as assigned.
  • ·        Assist HR as needed.

Education and/or Experience

  • ·  High School Diploma
  • ·  1-year experience in office admin.
  • · Knowledge and experience using Microsoft Windows applications a must (Word, Outlook, Basic Excel, and PowerPoint).

 

Essential Skills:

  • ·        Must have customer service focus.
  • ·        Requires problem solving abilities.
  • ·        Must have excellent written and verbal communication skills and must have effective interpersonal skills.
  • ·        Requires the ability to maintain confidentiality.
  • ·        Must be able to handle multiple tasks concurrently, meet deadlines, work independently, and exercise good judgment.
  • ·        Must be a team player.
  • ·        Requires the ability to clearly organize and categorize work priorities to complete assignments.
  • ·        Must have demonstrated ability to read and follow written instructions and ideas.
  • ·        Must be hands-on with ambition and drive to succeed - “Makes things happen".
  • ·        Must be goal oriented and must be accustomed to achieving results through team-work.
  •  

Competencies

  • ·        Shows determination to achieve excellent results
  • ·        Finds better ways
  • ·        Demands top performance
  • ·        Inspires commitment
Company DescriptionStaffing agency looking for driven professionals who seek financial rewards for innovation, professionalism, and career development opportunities.Company DescriptionStaffing agency looking for driven professionals who seek financial rewards for innovation, professionalism, and career development opportunities.

  • Administration Assistant

    3 weeks ago

    Grapevine, United States OnTrack Staffing Professional Divison Full time

    Job DescriptionJob DescriptionWe are seeking an Administration Assistant to join our team! You will perform clerical and administrative functions in order to drive company success.  Position is located in Grapevine, TX Monday-Friday 8am-5pmAdministrative Assistant Responsibilities:Answer phone calls/textsGreet and assist onsite guestsSend badges to...

  • Administrative Assistant

    3 weeks ago

    Grapevine, United States OnTrack Staffing Professional Divison Full time

    Job DescriptionJob DescriptionWe are seeking an Administration Assistant to join our team! You will perform clerical and administrative functions in order to drive company success. Position is located in Grapevine, TXMonday-Friday 8am-5pmAdministrative Assistant Responsibilities:Answer phone calls/textsGreet and assist onsite guestsSend badges to...

  • Healthcare Administrative Assistant

    5 days ago

    Grapevine, Texas, United States Premier Specialty Physicians Full time

    Position Overview: Medical AssistantWe are seeking a committed Medical Assistant to support our healthcare team. In this position, you will perform a variety of administrative and clinical functions to facilitate the efficient operation of our medical practice.Key Responsibilities:Efficiently manage data entry tasksAssist healthcare professionals with...

  • Service Administrative Assistant

    2 weeks ago

    Grapevine, United States Elite Material Handling LLC Full time

    Job DescriptionJob DescriptionDescription:Elite Material Handling, an OnPoint Company, is an industry-leading service and equipment solutions provider with branch-based operations across the country. OnPoint Group is a fast-paced and ever-changing company and has been awarded the Best Managed Companies Award by Deloitte and WSJ for three years running, as...

  • Receptionist Administrative Assistant

    4 months ago

    Grapevine, United States Dossani Paradise Management Full time

    Job DescriptionJob DescriptionOur company is currently seeking ​an Office Administrator to join our team!Our culture is centered around Family, and we are looking for someone who will join us as we continue to grow our company!Responsibilities:Answering office phonesFirst point of contact for guests entering from the front deskOffice management...

  • Office Administrator

    2 weeks ago

    Grapevine, United States Team Worldwide Full time

    Job DescriptionJob DescriptionOffice Administrator Job DescriptionThe Office Administrator’s primary responsibility is to ensure that all office functions are completed timely and successfully by providing administrative and clerical support to each office department. Position Overview and ResponsibilitiesRate, document and distribute customer invoices in...

  • Office Administration Specialist

    8 hours ago

    Grapevine, Texas, United States OnTrack Staffing Professional Divison Full time

    Job OverviewWe are looking for an Office Administration Specialist to support our operations. This role involves performing essential clerical and administrative tasks that contribute to the overall efficiency of the organization.Key Responsibilities:Manage incoming phone calls and messagesWelcome and assist visitorsCoordinate with security for visitor...

  • HR Administrator

    2 weeks ago

    Grapevine, Texas, United States GameStop Full time

    At GameStop, we are committed to providing exceptional service and delivering the latest and greatest in gaming products to our customers. As a leading global retailer of video games, electronics, and gaming merchandise, we take pride in offering a wide range of products that cater to the needs and desires of gamers worldwide. Our mission is to create...

  • HR Administrator

    2 weeks ago

    Grapevine, United States GameStop Full time

    At GameStop, we are committed to providing exceptional service and delivering the latest and greatest in gaming products to our customers. As a leading global retailer of video games, electronics, and gaming merchandise, we take pride in offering a wide range of products that cater to the needs and desires of gamers worldwide. Our mission is to create...

  • Construction Administration Coordinator

    1 month ago

    Grapevine, United States SERVPRO of Hurst-Euless-Bedford Full time

    Job DescriptionJob DescriptionBenefits:401(k) matchingCompetitive salaryHealth insuranceSERVPRO Team ShawSERVPRO Team Shaw is one of the largest SERVPROs in the Country and has grown from one location in 2019 to 27 locations today across three major markets. We assisted over 3000+ customers with water and fire emergencies in 2023 across the DFW metroplex and...

  • Construction Administration Coordinator

    4 weeks ago

    Grapevine, United States SERVPRO of Hurst-Euless-Bedford Full time

    Job DescriptionJob DescriptionBenefits:401(k) matchingCompetitive salaryHealth insurance401(k)Paid time offSERVPRO Team ShawSERVPRO Team Shaw is one of the largest SERVPROs in the Country and has grown from one location in 2019 to 27 locations today across three major markets. We assisted over 3000+ customers with water and fire emergencies in 2023 across...

  • Medical Assistant

    5 months ago

    Grapevine, United States Premier Specialty Physicians Full time

    Job DescriptionJob DescriptionWe are seeking a Medical Assistant to become a part of our team! You will perform routine administrative and clinical assignments to keep the medical group running smoothly.Responsibilities:Data EntryPerform routine clinical tasks to support medical staffCommunicate with insurance department for proper billing...

  • Medical Assistant

    4 weeks ago

    Grapevine, United States Texas Lung Care Associates Full time

    Job DescriptionJob DescriptionWe are a growing medical specialty practice dedicated to providing excellent patient care. We are looking for an enthusiastic and caring medical assistant to join our team! The ideal candidate is passionate about helping others and seeking a long term position with opportunity to learn new skills and grow within the company as a...

  • Human Resources/Payroll Assistant

    3 weeks ago

    Grapevine, United States Earthbound Holding LLC Full time

    Job DescriptionJob DescriptionPosition: Human Resources/Payroll Assistant $17.00 - $17.50/HRDUTIES AND RESPONSIBILITIES: • Assists with HR/Payroll related tasks to ensure deadlines and compliance are met • Performs compliance checks of incoming New Hire packets • Fulfills administrative functions for the HR department including filing and clerical...

  • Certified Medical Assistant II

    1 week ago

    Grapevine, United States Baylor Scott & White Health Full time

    Baylor Scott & White Cardiovascular Consultants- Grapevine Location : 2020 W Hwy 114, Ste 200, Grapevine, 76051 Traveling to Denton Every Other Week Location :3333 Colorado Blvd., Denton, TX 7621 Specialty : Cardiology Shift: M - F ( 8am-5pm ) Active CCMA Certfication About Us We promote well-being for all. Baylor Scott and White is the largest...

  • Executive Assistant to Insurance Agent

    5 days ago

    Grapevine, Texas, United States Lauren Stone - State Farm Agent Full time

    Job OverviewPOSITION SUMMARY:Lauren Stone - State Farm Agent is in search of a detail-oriented and proactive individual to take on administrative responsibilities and assist insurance agents in maintaining and expanding client relationships. As the Executive Assistant for our agency, your meticulous nature, commitment to customer service, and sales...

  • Certified Medical Assistant

    1 week ago

    Grapevine, United States Baylor Scott & White Health Full time

    Baylor Scott & White Surgical Group of North Texas - Grapevine Location: 1056 Texan Trail, Grapevine, 76051 Specialty : General Surgery Shift :  M- F ( 8-5 ) ACTIVE CCMA CERTIFICATION JOB SUMMARY The Certified Medical Assistant 1 under the direction of a physician, helps in the delivery of health care for patients. This position performs a wide variety of...

  • Assistant Property Manager

    2 months ago

    Grapevine, United States Weinstein Properties Full time

    Job DescriptionJob DescriptionWe have the opportunity to bring on an Assistant Property Manager.Weinstein Properties is a forward-thinking property management company who owns and manages over 21,000 apartments across Virginia, North Carolina, Texas, Tennessee and Georgia! Are you ready to join a family and great culture, are you driven and ready for this...

  • Faith Formation Coordinator Assistant

    21 seconds ago

    Grapevine, Texas, United States Catholic Diocese Of Fort Worth Full time

    Assistant Coordinator of Faith Formation at Catholic Diocese of Fort WorthThe Assistant Coordinator of Faith Formation plays a vital role in supporting the mission of the Catholic Diocese of Fort Worth.The Department of Catechesis and Evangelization Assistant Coordinator provides essential clerical and logistical assistance for the Coordinator of Adult...

  • Certified Nurse Assistant

    2 months ago

    Grapevine, United States PSN Affiliates Full time

    POSITION:  Certified Nurse Assistant  FACILITY:  PSN Affiliates LOCATION:  Grapevine, TX  TYPE:  Full-Time / Day Shift **Sign On Bonus Eligible up to $250.00**   POSITION SUMMARY: The Certified Nurse Assistant is responsible for assisting in the delivery of skilled, technical care as appropriate to the clinical area, unit and/or department needs,...