Current jobs related to School Administrative Assistant - Miami Beach - Miami City Ballet

  • Administrative Assistant

    1 week ago

    Miami Beach, Florida, United States ATOZ Hospitality LLC Full time

    Job SummaryThe Administrative Assistant plays a vital role in supporting the General Manager and the overall Restaurant operations. This position requires a proactive and organized individual who can efficiently handle administrative tasks, coordinate schedules, and contribute to the smooth functioning of the hotel.Key ResponsibilitiesProvide high-level...

  • Administrative Assistant

    2 weeks ago

    Miami Beach, Florida, United States Marriott Full time

    Job SummaryWe are seeking an Administrative Assistant - Events to join our team at The St. Regis Bal Harbour Resort. As an Administrative Assistant - Events, you will be responsible for providing administrative support to our events team, ensuring seamless execution of events and activities.Key ResponsibilitiesProvide administrative support to the events...

  • Administrative Assistant

    2 weeks ago

    Miami, United States BigFoot Construction Full time

    Company DescriptionBigFoot Construction in Miami, FL offers superior impact window installations, interior and exterior renovations, and remodeling services. From kitchen and bathroom projects to large-scale residential additions, we deliver quality results on time and within budget. Our commitment to excellence and customer service sets us apart in the...

  • Administrative Assistant

    2 weeks ago

    Miami, United States BigFoot Construction Full time

    Company DescriptionBigFoot Construction in Miami, FL offers superior impact window installations, interior and exterior renovations, and remodeling services. From kitchen and bathroom projects to large-scale residential additions, we deliver quality results on time and within budget. Our commitment to excellence and customer service sets us apart in the...

  • Administrative Assistant

    1 week ago

    miami, United States Bigfoot Construction Inc Full time

    Company DescriptionBigFoot Construction in Miami, FL offers superior impact window installations, interior and exterior renovations, and remodeling services. From kitchen and bathroom projects to large-scale residential additions, we deliver quality results on time and within budget. Our commitment to excellence and customer service sets us apart in the...

  • Administrative Assistant

    3 weeks ago

    Miami, United States Marc Primo Warren Full time

    We are looking for a responsible Administrative Assistant to perform a variety of administrative and clerical tasks. Duties of the Administrative Assistant include providing support to our managers and employees, assisting in daily office needs and managing our company’s general administrative activities. Administrative Assistant responsibilities include...

  • Administrative Assistant

    4 weeks ago

    Miami, Florida, United States Hand & Stone - DoralWest Kendall Full time

    Job SummaryWe are seeking an organized and detail-oriented Administrative Assistant to join our team at Hand & Stone - Doral/West Kendall. As an Administrative Assistant, you will be responsible for providing administrative support to our spa team, ensuring the smooth operation of our business.Key ResponsibilitiesProvide administrative support to the spa...

  • Administrative Assistant

    1 month ago

    Miami, United States Robert Half Full time

    Job DescriptionJob DescriptionWe are offering a contract to hire employment opportunity for an Administrative Assistant in Miami, Florida. This role primarily involves administrative duties within a dynamic environment where you will be handling various responsibilities from processing invoices to maintaining internal documents for compliance....

  • Administrative Assistant

    2 months ago

    Miami, United States West Coast University Full time

    Job SummaryWe are seeking a highly organized and detail-oriented Administrative Assistant to join our team at West Coast University. As a key member of our support staff, you will provide exceptional customer service, manage administrative tasks, and contribute to the overall success of our organization.Key ResponsibilitiesAdministrative Support: Provide...

  • Administrative Assistant

    2 months ago

    Miami, United States West Coast University Full time

    Job Summary:We are seeking a highly organized and detail-oriented Administrative Assistant to join our team at West Coast University. As a key member of our support staff, you will provide exceptional customer service, manage daily operations, and ensure the smooth functioning of our office.Key Responsibilities:Customer Service: Greet visitors, respond to...

  • Administrative Assistant

    4 days ago

    Miami, Florida, United States Doeren Mayhew CPAs and Advisors Full time

    Job OverviewDoeren Mayhew CPAs and Advisors is seeking a highly organized and detail-oriented Administrative Assistant to join our Financial Institutions Group in Miami, Florida. As a key member of our team, you will provide administrative support to our Shareholders, Managers, and Auditors, ensuring the smooth operation of our office and contributing to the...

  • Financial Administrative Assistant

    2 months ago

    Miami Beach, United States Ascendo Resources Full time

    Seeking an Administrative Assistant for a Financial Services Firm in Miami Beach! This person will be responsible for supporting various administrative and operational functions. The ideal candidate will have previous administrative experience and will support staff and serve as the first point of contact for visitors. Responsibilities:Oversee daily office...

  • Financial Administrative Assistant

    3 weeks ago

    Miami Beach, United States Ascendo Resources Full time

    Seeking an Administrative Assistant for a Financial Services Firm in Miami Beach! This person will be responsible for supporting various administrative and operational functions. The ideal candidate will have previous administrative experience and will support staff and serve as the first point of contact for visitors. Responsibilities:Oversee daily office...

  • Administrative Assistant

    2 months ago

    Miami, United States West Coast University Full time

    Job Summary:We are seeking a highly organized and detail-oriented Administrative Assistant to join our team at West Coast University. As a key member of our administrative staff, you will provide exceptional support to our faculty and staff, ensuring the smooth operation of our office.Key Responsibilities:Answering and directing phone calls in a professional...

  • Administrative Assistant

    2 months ago

    Miami, United States West Coast University Full time

    Job Summary:We are seeking a highly organized and detail-oriented Administrative Assistant to join our team at West Coast University. As a key member of our support staff, you will provide exceptional customer service, manage daily operations, and ensure the smooth functioning of our office.Key Responsibilities:Customer Service: Greet visitors, respond to...

  • Administrative Assistant

    3 weeks ago

    Miami, Florida, United States MCI Military Recruitment Full time

    Job Title: Administrative AssistantWe are seeking a highly organized and detail-oriented Administrative Assistant to provide support to our leadership team. This is an excellent entry-level opportunity with many advancement possibilities in administration, management, and HR.Key Responsibilities:Provide real-time scheduling support by booking appointments...

  • Administrative Assistant

    3 weeks ago

    Miami, Florida, United States MCI Military Recruitment Full time

    Job Title: Administrative AssistantWe are seeking a highly organized and detail-oriented Administrative Assistant to provide support to our leadership team. This is an excellent entry-level opportunity with many advancement possibilities in administration, management, and HR.Key Responsibilities:Provide real-time scheduling support by booking appointments...

  • Administrative Assistant

    1 month ago

    Miami, United States MCI Military Recruitment Full time

    Job Title: Administrative AssistantWe are seeking a highly organized and detail-oriented Administrative Assistant to provide support to our leadership team. This is an excellent entry-level opportunity with many advancement possibilities in administration, management, and HR.Key Responsibilities:Provide real-time scheduling support by booking appointments...

  • Legal Administrative Assistant

    4 weeks ago

    Miami, Florida, United States Ascension Global Staffing & Executive Search Full time

    Job Title: Legal Administrative AssistantAscension Global Staffing & Executive Search is seeking a highly organized and detail-oriented Legal Administrative Assistant to join our team. As a key member of our litigation support team, you will be responsible for providing administrative support to our attorneys and ensuring the smooth operation of our...

  • Administrative Assistant

    3 weeks ago

    Miami, United States IA Interior Architects Full time

    IA Interior Architects translates client goals, brands, and culture into powerful environments built around people, processes, technologies, and business drivers. Our clients in diverse markets worldwide require high-performance, visually compelling, and sustainable environments to move their enterprises forward, support their culture, engage their staff,...

School Administrative Assistant

2 months ago

Miami Beach, United States Miami City Ballet Full time


Job Title: School Administrative Assistant

Department: School

Reports to: School Managing Director

Status: Full Time 

Salary: $41,600 per year


Miami City Ballet seeks to develop and nurture its diversity. Miami City Ballet is committed to maintaining an inclusive community that recognizes and values the inherent worth and dignity of every person; fosters tolerance, sensitivity, understanding, and mutual respect. Miami City Ballet is an EEO employer fully committed to achieving a diverse workforce. All individuals, including minorities, women, individuals with disabilities, and protected veterans are encouraged to apply. 


KEY RESPONSIBILITIES:


• Serves as the front-line point of contact for the Children’s division and Open classes.

• Oversees School inbox. Provide the best possible customer service to families by answering MCBS phone lines and relaying telephone messages and e-mails to appropriate school employees and other Company departments. 

• Completes data entry for student records in the Children’s Division 

• Receives excused absence calls and emails and disseminates this information to faculty in a timely fashion. 

• Tracks schedule changes, updates it in the portal and notifies faculty and pianist of changes.

• Tracks incident and behavior reports and schedules conferences with Children’s Division families.

• Assists School Programs Manager with scheduling parent/student meetings with School Directors. 

• Assists School Programs Manager with posting information on lobby bulletin boards.

• Provides support to the School Operations Manager with tuition deadlines and follows up with families as necessary for past due balances.

• Assists the School Operations Manager with sales/refunds/credits and all student accounts. 

• Compiles receipts and submits credit card reconciliations to School Managing Director and Finance.

• Ensures school website information is accurate and updated. 

• Manages locker reservations.

• Provides administrative support to all School staff, as needed.

• Assists with drop-off and pick up procedures to help ensure safety of students

• Updates all registration forms and packets of information for parents of the Children’s Division.

• Manages outgoing communications regarding Community Schedule changes/holidays. 


QUALIFICATIONS:

• Two years administrative experience required. Must be fluent in English, bi-lingual in English and Spanish preferred 

• Excellent knowledge of Microsoft suite, and an ability to learn new programs 

• Excellent time management skills, demonstrated ability to coordinate simultaneous projects, with forward planning and ability to meet deadlines

• Excellent attention to detail, grammar, and proof-reading skills

• Excellent initiative taking with an ability to proactively solve problems

• Excellent interpersonal and communication skills including a positive attitude and the ability to deal with a variety of stakeholders

• Experience in education, dance or performing arts is desirable 



TO APPLY

To apply, please email:

1. Resume

2. Cover letter briefly outlining your experience specifically concerning the qualifications, essential duties and responsibilities listed above.

Email your application to joy.stanfield@miamicityballet.org with the title of the role you are applying for in the subject line. No agencies or phone calls, please.