Administrative Assistant
5 days ago
Overview:
This Administrative Assistant provides a wide variety of administrative support services. Performs office work directly related to property management and the general business operations of the association. This positon will be the office receptionist. Customer service high standards are a must.
The Administrative Assistant also provides exemplary service in a manner consistent with the values and mission of the Castle Group. He or she performs all responsibilities while demonstrating outstanding customer service skills representative of Castle Royal Service as it relates to this function. This includes working interdepartmentally, as well as, with our external customers.
Responsibilities:(May include some or all of the following as applicable)
- Answers telephones promptly and assists residents with questions and concerns.
- Inputs/Processes/Closes work orders as required for landscape, maintenance, housekeeping, etc.
- Tracks resident issues to enable Property Manager to identify major problems or trends.
- Maintains Association files, mail, binders, and office supply inventory.
- Attends Board Meetings Creates/posts newsletters and notices.
- Maintains homeowner roster, database, mail instructions and homeowner files.
- Assists in review of leases, if applicable, as well as processing of new owner approval and interview packages.
- Reviews receivable reports and assists Community Association Manager in forwarding collection packages to counsel.
- May be responsible for processing of Association expense checks.
- Assists residents with account balance inquiries.
- Ensures all safety precautions and procedures are followed while performing duties.
- Performs property inspections as directed by Community Association Manager.
- May be assigned other duties by Community Association Manager.
Qualifications:
Education/Training/Certifications/Licenses:
High school diploma required. Associates degree with concentration in business preferred, or equivalent combination of education and experience.
Experience/Knowledge/Abilities:
Must possess strong administrative background. Two (2) to Three (3) years of related work experience. Strong working knowledge of customer service principles and practices. Excellent interpersonal, office management and communications skills.
Computer Literacy:
Intermediate command of computer hardware/software is required; specifically, knowledge of Microsoft Windows, Word, Excel, Power Point and Outlook. Experience in maintaining a website is desired.
Language requirements:
Multiple language fluency is desirable and may be required depending on the communitys needs.
Travel and availability requirements:
May be required to travel for training sessions off-site on an infrequent, ad-hoc basis. May be occasionally required to cover for administrative staff at other communities within a reasonable commuting distance when needed.
Ability to work extended hours and weekends on an occasional, as needed basis.
Physical Requirements:
Ability to lift up to 15 lbs.; work in an upright standing or sitting position for long periods of time, may fluctuate. May handle, grasp and lift objects and packages. Reach with hands and arms, communicate, receive and exchange ideas and information. Ability to quickly and easily navigate the property/building as required to meet the job functions; complete all required forms.
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of the job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Working Conditions:
The majority of work will be completed indoors in a temperature-controlled environment with little to moderate noise levels.
DISCLAIMER: This is not an all-inclusive job description. In addition, management has the right to change any portion of this job description at any time and for any reason.
-
Administration Assistant
5 months ago
Miami Beach, United States Club Atlantis Condo Assn Inc Full timeJob DescriptionJob DescriptionWe are seeking an Administration Assistant to join our team! You will perform clerical and administrative functions in order to drive company success.Responsibilities:Draft correspondences and other formal documentsPlan and schedule appointments and eventsGreet and assist onsite guestsAnswer inbound telephone callsDevelop...
-
Chiropractic Assistant
2 weeks ago
Long Beach, United States Chiropractic Assistant Part time $20 - $25Job DescriptionJob DescriptionBenefits/PerksCompetitive salaryFlexible ScheduleGreat work-life balancePaid time offOngoing trainingEmployee DiscountJob SummaryWe are seeking a friendly and service-oriented Chiropractic Assistant to join the team at our thriving clinic. As a Chiropractic Assistant, you will assist the Chiropractor with patient care and ensure...
-
Chiropractic Assistant
2 weeks ago
Long Beach, United States Chiropractic Assistant Part time $20 - $25Job DescriptionJob DescriptionBenefits:401(k)Employee discountsHealth insurancePaid time offTraining & developmentWellness resourcesBenefits/PerksCompetitive salaryFlexible ScheduleGreat work-life balancePaid time offOngoing trainingEmployee DiscountJob SummaryWe are seeking a friendly and service-oriented Chiropractic Assistant to join the team at our...
-
Administrative Assistant
2 weeks ago
Miami Beach, United States Insight Global Full timeInsight Global is hiring an Administrative Assistant/ EA to support the CEO of a Real Etstae Investment Firm in Miami, FL. This will be a contract to potential hire. Responsibilities:Answer incoming phone callsGreet visitorsOrder mealsOrder supplies and track deliveries Perform administrative duties as assignedQualifications:2+ years of experience in a fast...
-
Administrative Assistant
2 weeks ago
Miami Beach, United States Insight Global Full timeInsight Global is hiring an Administrative Assistant/ EA to support the CEO of a Real Etstae Investment Firm in Miami, FL. This will be a contract to potential hire. Responsibilities:Answer incoming phone callsGreet visitorsOrder mealsOrder supplies and track deliveries Perform administrative duties as assignedQualifications:2+ years of experience in a fast...
-
Administrative Assistant
2 weeks ago
Miami Beach, United States Insight Global Full timeJOB DESCRIPTIONInsight global is hiring an Administrative Assistant/ EA to support the CEO of a Real Estate Investment Firm in Miami, FL. Daily responsibilities include: - Answer incoming phone calls - Greet visitors - Order meals - Order supplies and track deliveries REQUIRED SKILLS AND EXPERIENCE- 2 years of experience in a fast paced office setting....
-
Financial Administrative Assistant
1 week ago
Miami Beach, United States Ascendo Resources Full timeSeeking an Administrative Assistant for a Financial Services Firm in Miami Beach! This person will be responsible for supporting various administrative and operational functions. The ideal candidate will have previous administrative experience and will support staff and serve as the first point of contact for visitors. Responsibilities:Oversee daily office...
-
Financial Administrative Assistant
1 week ago
Miami Beach, United States Ascendo Resources Full timeSeeking an Administrative Assistant for a Financial Services Firm in Miami Beach! This person will be responsible for supporting various administrative and operational functions. The ideal candidate will have previous administrative experience and will support staff and serve as the first point of contact for visitors. Responsibilities:Oversee daily office...
-
Administrative Assistant
2 weeks ago
North Miami Beach, United States KW Property Management & Consulting Full timeAssist in the daily operation of the management office and administrative duties following established Company procedures and guidelines. The Administrative Assistant position entails working at the front desk, where the individual will perform a var Administrative Assistant, Administrative, Assistant, Property Management
-
Administrative Assistant
3 months ago
Miami Beach, United States Seacoast 5151 Condominium Association Full timeJob DescriptionJob DescriptionResponsibilities may include: Bilingual PreferredCustomer Service OrientedAnswer phone callsMaintain orderly and organized appearance within public areas, such as front desk and officeAssist Unit Owners/ Residents with their requestsReceive and deposit maintenance paymentsAvailability to follow up/ send letters and/ or emails...
-
Administrative Assistant Human Resources
3 days ago
Miami Beach, United States Mount Sinai Medical Center of Florida Full timeAdministrative Assistant - Human Resources As Mount Sinai grows, so does our legacy in high-quality health care. Since 1949, Mount Sinai Medical Center has remained committed to providing access to its diverse community. In delivering an unmatched le Administrative Assistant, Human Resource, Administrative, Healthcare, Assistant, VP
-
School Administrative Assistant
2 weeks ago
Miami Beach, United States Miami City Ballet Full timeJob Title: School Administrative AssistantDepartment: SchoolReports to: School Managing DirectorStatus: Full Time Salary: $41,600 per yearMiami City Ballet seeks to develop and nurture its diversity. Miami City Ballet is committed to maintaining an inclusive community that recognizes and values the inherent worth and dignity of every person; fosters...
-
School Administrative Assistant
2 weeks ago
Miami Beach, United States Miami City Ballet Full timeJob Title: School Administrative AssistantDepartment: SchoolReports to: School Managing DirectorStatus: Full Time Salary: $41,600 per yearMiami City Ballet seeks to develop and nurture its diversity. Miami City Ballet is committed to maintaining an inclusive community that recognizes and values the inherent worth and dignity of every person; fosters...
-
Receptionist/Administrative Assistant
2 weeks ago
Miami Beach, United States Clear Title Group LLC Full timeClear Title Group is seeking a Receptionist for our Miami Beach office. The Receptionist is responsible for: Answering multiple phone lines and directing callers to appropriate personnel Ordering supplies as needed Assist with document uploading Receive, sort and route mail to appropriate personnel Greets clients and supports other admin members/agents with...
-
Administrative Assistant
7 days ago
North Miami Beach, United States Flex Storage Inc. Full timeFlex Storage offers a quick, simple, and modern storage experience in highly secure storage trailers with cutting-edge tech. Flex takes this concept to the next level by replacing trucks and warehouses with sleek trailers that are designed for two things: Optimal storage conditions, and swift & simple transport. Be part of a dynamic tech startup that is...
-
Administrative Assistant
2 weeks ago
Miami, United States KW Property Management & Consulting Full timeAssist in the daily operation of the management office and administrative duties following established Company procedures and guidelines. Perform administrative assistant functions including but not limited to: record keeping, filing, mail collection Administrative Assistant, Administrative, Assistant, Property Management
-
Administrative Assistant
2 weeks ago
Miami, United States PrideStaff Full timeAdministrative Assistant Job Responsibilities As an Administrative Assistant, you will be responsible for performing a variety of administrative clerical function to include; managing calendars, answering phone calls, providing information and taking dictation. You will also be responsible for composing memos, transcribed notes and research /create...
-
Administrative Assistant
5 days ago
North Miami Beach, United States GLOBAL PRESTIGE ESTATES Full timeCompany DescriptionGLOBAL PRESTIGE ESTATES in North Miami Beach, FL offers full-service premium residential property management services, ensuring each property is well-maintained and receives personalized management care. The company provides customized management services for each property to maximize rental property investments and returns.Role...
-
Administrative Assistant
6 days ago
North Miami Beach, United States GLOBAL PRESTIGE ESTATES Full timeCompany DescriptionGLOBAL PRESTIGE ESTATES in North Miami Beach, FL offers full-service premium residential property management services, ensuring each property is well-maintained and receives personalized management care. The company provides customized management services for each property to maximize rental property investments and returns.Role...
-
Administrative Assistant
3 months ago
Miami, United States Kelly Tractor CAT Full timeJob DescriptionJob DescriptionPosition: Administrative AssistantLocation: Miami, FloridaGeneral Line (Rental/Used) Administrative AssistantSouth Florida Caterpillar dealer seeking an Administrative Assistant at our Miami location.As an Administrative Assistant, you will assist the Rental/Used equipment department supervisors with daily operations such as...