Current jobs related to Administrative Assistant - Redlands - National Service and Controls, Inc.

  • Administrative Assistant Senior

    4 weeks ago

    Redlands, California, United States Loma Linda University Medical Center Full time

    Job Summary:The Senior Administrative Assistant is a highly skilled professional responsible for providing advanced administrative support to senior-level department heads within assigned areas. This role requires a high level of discretion, confidentiality, and professionalism.Key responsibilities include:Providing administrative support to multiple...

  • Administrative Assistant II

    2 weeks ago

    Redlands, California, United States University of Redlands Full time

    Job SummaryWe are seeking a highly organized and detail-oriented Administrative Assistant II to join our team at the University of Redlands. This role will provide comprehensive administrative support to the Student Financial Services department, overseeing all office activities and coordinating day-to-day operations.Key ResponsibilitiesDeliver exceptional...

  • Front Desk Administrative Assistant

    4 weeks ago

    Redlands, United States Arrow Staffing Full time

    I am excited to announce that we are hiring for a Front Desk Administrative Assistant to join our team in the City of Redlands! Our team believes in the power of connection and the impact we can make in people’s lives. We’re proud of our motivated and creative team, and we're looking for a like-minded individual who shares our commitment to helping...

  • Front Desk Administrative Assistant

    3 weeks ago

    Redlands, United States Arrow Staffing Full time

    I am excited to announce that we are hiring for a Front Desk Administrative Assistant to join our team in the City of Redlands! Our team believes in the power of connection and the impact we can make in people's lives. We're proud of our motivated and creative team, and we're looking for a like-minded individual who shares our commitment to helping others...

  • Administrative Assistant II/Facilities Coordinator

    1 month ago

    Redlands, California, United States University of Redlands Full time

    Job SummaryWe are seeking an experienced Administrative Assistant II/Facilities Scheduler to join our team at the University of Redlands. This role will provide comprehensive administrative support to the Athletics Department, overseeing all Field House office activities and coordinating day-to-day office operations.Key ResponsibilitiesProvide administrative...

  • Administrative Assistant II/Facilities Scheduler

    3 weeks ago

    Redlands, California, United States University of Redlands Full time

    Job SummaryWe are seeking an experienced Administrative Assistant II/Facilities Scheduler to join our team at the University of Redlands. This role will provide comprehensive administrative support to the Athletics Department, overseeing all Field House office activities and coordinating day-to-day office operations.Key ResponsibilitiesProvide administrative...

  • Administrative Assistant II/Facilities Scheduler

    2 weeks ago

    Redlands, California, United States University of Redlands Full time

    Job SummaryWe are seeking an experienced Administrative Assistant II/Facilities Scheduler to join our team at the University of Redlands. This role will provide comprehensive administrative support to the Athletics Department, overseeing all Field House office activities and coordinating day-to-day office operations.Key ResponsibilitiesProvide administrative...

  • Administrative Coordinator

    3 weeks ago

    Redlands, California, United States Esri Full time

    Job SummaryWe are seeking an experienced Administrative Assistant to join our Professional Services division. As a key member of our team, you will provide exceptional administrative support, ensuring the smooth operation of our office and contributing to the success of our business.Key ResponsibilitiesCoordinate daily requests, including meetings, events,...

  • Front Desk Administrative Assistant

    3 weeks ago

    Redlands, California, United States Arrow Staffing Full time

    We are seeking a highly organized and detail-oriented Front Desk Administrative Assistant to join our team at Arrow Staffing. As a key member of our front office team, you will play a vital role in ensuring the smooth operation of our daily activities.Key Responsibilities:Manage Incoming Calls and Traffic: Greet all incoming visitors with a warm welcome and...

  • Accounting Administrator

    4 weeks ago

    Redlands, California, United States Randstad Full time

    Job Title: Accounting AdministratorWe are seeking an experienced Accounting Administrator to join our team. The successful candidate will be responsible for maintaining and updating product specification sheets and item forms, managing and organizing a comprehensive database of product specifications and customer pricing, tracking and reconciling customer...

  • Payroll Administrator

    1 month ago

    Redlands, California, United States Tom Bell Chevrolet Full time

    {"title": "Payroll Administrator", "content": "Job SummaryTom Bell Chevrolet is seeking a highly skilled Payroll Administrator to join our team. As a Payroll Administrator, you will be responsible for ensuring the accuracy and efficiency of our payroll processes.Key ResponsibilitiesCompile and process payroll data, including hours worked, sales volume,...

  • Payroll Administrator

    3 weeks ago

    Redlands, California, United States Tom Bell Chevrolet Full time

    About the RoleWe are seeking a highly skilled Payroll Administrator to join our team at Tom Bell Chevrolet. As a Payroll Administrator, you will play a critical role in ensuring the accuracy and efficiency of our payroll processes.Key ResponsibilitiesPayroll Data Management: Compile and verify payroll data, including hours worked, sales volume, bonuses, and...

  • Orthopaedic Medical Assistant

    3 days ago

    Redlands, California, United States Arrowhead Orthopaedics Full time

    Job SummaryWe are seeking a highly skilled and detail-oriented Medical Assistant to join our team at Arrowhead Orthopaedics. The ideal candidate will have excellent communication skills, a strong work ethic, and the ability to work effectively in a fast-paced environment.Key ResponsibilitiesAssist providers with patient care and administrative tasksEnsure...

  • Executive Assistant to General Manager

    1 week ago

    Redlands, United States YITA LLC Full time

    We are seeking a highly organized and proactive Executive Assistant to support the General Manager at our California warehouse. The ideal candidate will play a key role in ensuring smooth day-to-day operations and providing administrative support to the General Manager. This is a fast-paced environment requiring an individual who can manage multiple tasks,...

  • Enterprise Systems Administrator

    2 weeks ago

    Redlands, California, United States Esri Full time

    Job SummaryWe are seeking a highly skilled Enterprise Systems Administrator to join our team at Esri. As a key member of our IT infrastructure team, you will be responsible for designing, implementing, and maintaining enterprise-wide applications and systems that support our onsite and cloud solutions.Your primary focus will be on building and maintaining...

  • Medical Assistant

    1 month ago

    Redlands, United States Medical Professionals Full time

    We are looking for an upbeat, dynamic, and friendly Medical Assistant to join us. This rewarding position will maximize your strengths and skills while helping others live healthier, longer lives. This position is a great opportunity for individuals that are seeking a stable career. We are one of the largest healthcare employers in California!For you, that...

  • Nursing Assistant

    1 week ago

    Redlands, California, United States Skilled Nursing Professionals Full time

    Certified Nursing Assistant OpportunityWe are seeking a dedicated and compassionate Certified Nursing Assistant to join our team at Brookside Healthcare Center. As a CNA, you will play a vital role in providing high-quality care to our residents, ensuring their comfort, dignity, and well-being.Key Responsibilities:Assist residents with daily living...

  • Graduate Assistant, SBS Banta Center

    4 weeks ago

    Redlands, California, United States University of Redlands Full time

    Job SummaryWe are seeking a highly organized and detail-oriented Graduate Assistant to join our team at the University of Redlands. The successful candidate will provide administrative support to the Banta Center for Ethical and Purposeful Leadership, School of Business and Society.Key ResponsibilitiesProvide confidential administrative support to the Center...

  • Graduate Assistant, SBS Banta Center

    2 weeks ago

    Redlands, California, United States University of Redlands Full time

    Job SummaryThe University of Redlands is seeking a highly organized and detail-oriented Graduate Assistant to support the Banta Center for Ethical and Purposeful Leadership. The successful candidate will provide administrative support to the center, assist with event planning, and help maintain office files and records.Key ResponsibilitiesProvide...

  • Medical Records Assistant

    4 weeks ago

    Redlands, United States PACS Inc Full time

    Redlands Healthcare Center is hiring a Medical Records Coordinator! The perfect candidate will posses, minimum 1 year experience in medical records. Full Time Pay: From $18 per hour + DOE Responsibilities: (Experience Preferred) PCC/PSR experience Receive and follow work schedule/instructions from your supervisor and as outlined in our established policies...

Administrative Assistant

3 months ago

Redlands, United States National Service and Controls, Inc. Full time
Job DescriptionJob Description

About the Job

The Administrative Assistant is a key player on our team with responsibility for assisting with the efficient operation of the Fire and Life Safety Division and providing direct support to the Administrative Manager. Key duties include the following:

Communication:

  • Being the first line of contact with customers and providing quality, proactive and responsive customer service as directed or on behalf of the Admin Manager. Evaluating customer requests for service to determine needs and following through.
  • Cultivating positive working relationships with internal and external stakeholders (customers, vendors, government representatives, employees) and representing the Admin Manager with professionalism and diplomacy
  • Receiving incoming communication and emails, screening and reviewing contents, determining importance or priority, flagging essential messages and relay requests, needs and problems, project information, estimated time to complete jobs, labor hours and parts or material used.
  • Drafting emails as needed, responding and routing correspondence on a timely basis.
  • Preparing, editing, and filing (both hard copy and electronic copy) documents and email correspondence and reports

Calendar Management:

Scheduling meetings appointments or technician service; anticipating scheduling conflicts and proactively resolving them.

Project Assistance:

  • Assisting the Administrative Manager and managing special projects, conducting research analyzing data and preparing reports as required.
  • Being highly responsive to direct and expected requests; delivering swift, accurate, and thoughtful replies to requests and follow through on all action items.

The ideal candidate will be a dedicated team player; highly organized with strong communication and customer service skills; computer savvy; detail oriented; dependable; patient; able to follow and implement direction while being equally comfortable exercising discretion and independent judgment to recommend a course of action and speaking confidently and professionally with customers and staff.

About Us

National Service & Controls, Inc. (NSC) is a growing company that provides comprehensive service, installation and repair of commercial Heating, Ventilation and Air Conditioning (HVAC) and fire and life safety systems.

We are a stable, multi-state company that has been in business for over 40 years and is continually expanding. All our positions are full time, year around work with company paid benefits (insurance, 401k, paid time off, holidays). We pay competitive wages and treat our employees like family. To learn more, visit our website at www.nationalservicecontrols.com.

We hire people who work hard, want to contribute to the team's success, and be a part of our company long term.

If you are looking for stability, growth, and a future, apply today

Job Requirements

The successful candidate must meet the following requirements:

  • A minimum of one year of administrative and office experience performing similar duties, preferably in an HVAC, construction, plumbing, or similar environment
  • Excellent verbal and written communication skills.
  • Excellent interpersonal and customer service skills.
  • Excellent organizational skills and attention to detail.
  • Excellent time management skills, with a proven ability to meet deadlines.
  • Ability to function well in a high-paced work environment
  • Strong computer skills and knowledge of standard office software (Office 365, Outlook, Teams, Word, Excel), and online databases and platforms
  • Strong attention to detail and an effective, organized approach to work
  • Ability to work in a team environment, while working independently and with minimal supervision
  • Knowledge of administrative procedures, and customers and operating environment and requirements for a construction trade environment.
  • High level of proficiency in English language (read/write/speak)
  • High school diploma or equivalent
  • Note: Warehouse, retail and restaurant/foodservice experience is generally not qualifying. Candidates need to demonstrate relevant experience performing similar duties in their application.
Company DescriptionNational Service & Controls, Inc. (NSC) is a growing company that provides comprehensive service, installation and repair of commercial Heating, Ventilation and Air Conditioning (HVAC) and fire and life safety systems. NSC has developed a reputation over 40 years of reliable, quality services for our customers.

The mission of NSC is to provide quality commercial HVAC energy management and fire safety solutions that maximize value, minimize cost, and help our customers operate efficiently, profitably and with a reliable partner.

Through the dedication of our employees, and the vision of our leadership team, we have grown to serve several states across the western United States.Company DescriptionNational Service & Controls, Inc. (NSC) is a growing company that provides comprehensive service, installation and repair of commercial Heating, Ventilation and Air Conditioning (HVAC) and fire and life safety systems. NSC has developed a reputation over 40 years of reliable, quality services for our customers.\r
\r
The mission of NSC is to provide quality commercial HVAC energy management and fire safety solutions that maximize value, minimize cost, and help our customers operate efficiently, profitably and with a reliable partner.\r
\r
Through the dedication of our employees, and the vision of our leadership team, we have grown to serve several states across the western United States.