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Closings Specialist

2 months ago

Kissimmee, United States Artemis Lifestyle Services Inc Full time
Job DescriptionJob DescriptionDescription:

If you possess excellent closing skills with a friendly, customer-focused personality, then we want you to work with our terrific team

What we need:

An awesome full-time closing specialist for our HOA closings department in Kissimmee, FL.

What you’ll get:

A supportive, fun company culture where you get to make a difference. After all, you help make communities great, and you help people love where they live Plus, we offer some crazy good benefits, including PTO and an innovative vacation reimbursement program (Yes, you get cash for going on vacation) Love where you work

What You’ll Do

Prepare Estoppels and Closings documents for our growing portfolio HOA and Condo Communities. Managing a high volume of new owners, updating new owner data after property sales, and responding to inquiries and requests from title agents in a timely manner.

Duties include:

  • Ensures a timely, efficient, customer excellence response to each request, dispute or complaint from homeowners, title companies, attorneys, lenders, and all other vendors
  • Responds to emails and voicemails within 24 hours of receipt
  • Ensures timely, accurate and compliant processing on all estoppel requests and questionnaires
  • Validates all outstanding fees, assessments, and association contributions
  • Ensures all new homeowner information received is entered into Caliber within a timely manner
  • Process payments for monies received after closing
  • Process statements of account, coupon books, welcome letters, and new homeowner information sheets, when necessary, as required by each individual community
  • Notates each homeowner’s account after every interaction (calls/ emails / walk-ins) for historical reference
  • Regular and consistent attendance is expected and a necessary component to the job
Requirements:

Qualifications

  • Minimum of 3-years’ experience working in customer service
  • Previous experience working with homeowner closings or title company preferred
  • Minimum of 2 years’ experience in handling high volume customer services calls and emails
  • Strong customer focus with an emphasis on problem solving
  • Excellent written and verbal communication skills
  • Excellent people skills with the proven ability to build and maintain strong working relationships across all departments
  • Ability to work independently with strong organizational skills
  • Proficient in Microsoft Outlook
  • Working knowledge of Microsoft Excel, Word and Caliber software are a plus
  • Work Remotely No

Job Type: Full-time

COVID-19 considerations:

To keep employees safe we provide masks, hand sanitizer, and social distancing seating.