Administrative Assistant
4 weeks ago
Responsibilities:
- Provide and assist with general office administrative services and tasks;
- Perform other administrative/clerical duties and support;
- Assist in maintaining files in our online systems;
- Providing administrative support the corporate and satellite offices and team members;
- Perform all administrative duties for the office, including processing incoming and outgoing mail, entering invoices, reviewing expense reports, aiding with travel and events, ordering supplies, etc.;
- Utilize QuickBooks Online to accurately record financial transactions, including accounts payable, and expense reports;
- Assist team members with entering their vacation and sick leave hours in our HR system;
- Reconcile bank statements, credit card statements, and other financial records to ensure accuracy and completeness; and
- Work independently to manage multiple companies' overdue bookkeeping tasks efficiently and effectively.
Qualifications:
Ideally, you are a highly motivated person, quick learner, and enjoy learning new software and technology. We are seeking the following qualifications, the more you have, the better:
- Proficiency in QuickBooks Online;
- Understanding of accounting principles, financial processes, and procedures.
- Experience with basic bookkeeping, accounts payable and expense reporting, preferably with a focus on catching up on overdue bookkeeping;
- Analytical skills with a keen eye for detail and accuracy;
- Excellent organizational and time management skills, with the ability to prioritize tasks effectively;
- Self-motivated and capable of working independently to meet deadlines;
- Strong communication skills, both written and verbal;
- Understanding or experience with multi-company bookkeeping;
- Strong interest or experience with financial services and insurance; and
- Professional appearance and decorum.
If you are a highly motivated person with a strong grasp of teamwork, software, QuickBooks Online and a passion for learning and having fun, we encourage you to apply.
Benefits:
- Company paid dental, health, life, disability & vision Insurance, available after 30-days;
- 401(k) plan;
- Dynamic and fun work environment; and
- Vacation and sick days.
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