Executive Administrative Assistant

2 weeks ago

Overland Park, United States Law Firm Full time
Job DescriptionJob Description

Position Overview:

We are seeking an experienced and highly organized Executive Administrative Assistant to join our team. The ideal candidate will provide administrative support to our chief executive, ensuring smooth operations and efficient workflow. This is a dynamic role that requires exceptional organizational skills, attention to detail, and the ability to handle multiple tasks simultaneously.

In this role, the EAA will be responsible for managing schedules, coordinating meetings, and handling various administrative tasks to enable our Executive Office to focus on their strategic priorities. The ideal candidate will possess a high level of professionalism and maturity including responsibility, competence, reliability, sound judgment, and the ability to handle challenges and interact effectively with clients and other professionals.

Key Responsibilities:

Manage executive's calendars, including scheduling meetings, appointments, and travel arrangements, and itineraries, including the ability to be proactive and to anticipate the needs of the executive,

Anticipate, initiate, organize, and implement systems and procedures to efficiently manage projects, client/colleague relationships, events, and meetings.

Coordinate and prepare materials for meetings, presentations, and conferences,

Screen and prioritize incoming calls, emails, and correspondence,

Draft, edit, and proofread documents, reports, and presentations,

Conduct research and compile data as needed to support executive decision-making,

Handle confidential information with discretion and professionalism, and

Assist with special projects and initiatives as assigned by executive.

 

Qualifications:

Proven experience as an executive assistant or similar role, preferably supporting C-level executives and attorneys,

Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant software,

Excellent organizational and time management skills, with the ability to prioritize tasks effectively,

Strong communication skills, both written and verbal,

Ability to always maintain professionalism and confidentiality,

Flexibility and adaptability to changing priorities and deadlines, and

Bachelor's degree or equivalent experience preferred.

 

Benefits:

Competitive salary commensurate with experience

Comprehensive health, dental, and vision insurance

Retirement savings plan with employer matching

Generous paid time off and holiday schedule

Collaborative and supportive work environment with opportunities for growth

If you are a proactive and resourceful individual with a passion for supporting executives and driving organizational success, we encourage you to apply for this exciting opportunity.

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