Executive Assistant, Talent Acquisition

2 weeks ago

San Francisco, United States Russell Tobin Full time
Job DescriptionJob Description

We are seeking an Executive Assistant with Talent Acquisition Coordination experience to join our dynamic team at a prestigious studio. Located in the scenic Presidio, our office offers a unique work environment with exciting perks and opportunities for growth. As a member of our team, you will play a crucial role in supporting our Global Director of Talent Acquisition and the broader San Francisco Talent Acquisition team.

Pay Rate: $30-35/hour based on experience
Contract: 12-months with likelihood of extension or conversion
Location: MUST be local to San Francisco and willing to go onsite to work at least 4 days per week.

Key Responsibilities:

  • Provide comprehensive administrative support to the Director of Talent Acquisition, including managing calendars, scheduling meetings, and coordinating events with various departments and partners across the organization.
  • Organize and facilitate logistics for meetings, events, and guest speakers for the Talent Acquisition team.
  • Attend meetings to contribute insights, capture action items, and ensure follow-up on tasks.
  • Assist in drafting internal communications and support the development of the Global Talent Acquisition Monthly Newsletter.
  • Create presentations, spreadsheets, and organize files in an efficient manner.
  • Manage the Talent Acquisition team email alias and provide timely responses and support to employees.
  • Receive, track, and distribute referrals from colleagues.
  • Prepare and track departmental expense reports in adherence to company policies.
  • Maintain departmental contact lists and handle incoming mail and packages.
  • Ensure accuracy of online job postings and social media presence.
  • Coordinate international and domestic travel arrangements for the Director of Talent Acquisition.
  • Assist recruiters, hiring managers, and HR team with special projects as needed.

Qualifications:

  • Strong organizational and project management skills.
  • Excellent written and verbal communication skills.
  • Ability to prioritize competing tasks and make quick, informed decisions.
  • Exceptional client service skills and ability to interact effectively with all levels of the organization.
  • High attention to detail and precision in information management.
  • Maturity and discretion in handling confidential information.
  • Proficiency with Google Suite, Microsoft Office, Canva, Adobe, Mailchimp, and WordPress.
  • Minimum of two years of experience in Human Resources, preferably in Talent Acquisition Support.
  • Two years of experience in customer service, sales, administration, project management, or event coordination, with an interest in the People and business side of the media and film industry.
  • Bachelor's degree in Human Resources, Communications, Media, Film, or related field preferred.

Perks:

  • Office located in the picturesque Presidio, offering free parking or convenient shuttle access.
  • Community lunches twice per month and onsite reel screenings.
  • Access to employee store and other amenities.
  • Exposure to global projects and collaboration with teams from different countries.

If you are a self-motivated problem-solver with a passion for the film or media industry, and you thrive in a fast-paced, collaborative environment, we invite you to apply for this exciting opportunity. Join us in contributing to our reputation and success

Russell Tobin is a leading minority-owned professional and technical recruitment and staffing advisory organization.

We are comprised of specialized practices focusing on a variety of skill sets and industries. Having a depth and breadth of industry expertise, our subject matter experts are able to provide tailored and swift sourcing solutions to fulfill client hiring needs. In other words, we connect top talent with companies.

We are the staffing arm of the Pride Global network, a minority-owned integrated human capital solutions firm, with additional offerings in vendor management, payroll programs, and business process optimization.

As a certified minority-owned business, Pride Global and its affiliates - including Russell Tobin, Pride Health, and Pride Now - are committed to creating a diverse environment and are proud to be an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, pregnancy, disability, age, veteran status, or other characteristics.

Pride Global and its affiliates - including Russell Tobin, Pride Health, and Pride Now - offer eligible employees comprehensive healthcare coverage (medical, dental, and vision plans), supplemental coverage (accident insurance, critical illness insurance and hospital indemnity), a 401(k)-retirement savings, life & disability insurance, an employee assistance program, identity theft protection, legal support, auto and home insurance, pet insurance, and employee discounts with some preferred vendors.

Company DescriptionRussell Tobin is an equal-opportunity employer and values diversity in the workplace. We do not discriminate based on race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status.Company DescriptionRussell Tobin is an equal-opportunity employer and values diversity in the workplace. We do not discriminate based on race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status.

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