Administrative Accounting Assistant

4 weeks ago


Madison, United States UW Provision Full time
Job DescriptionJob Description

Overview: We are seeking a highly organized and detail-oriented Administrative Accounting Assistant to join our team. This role is perfect for someone with a knack for numbers and strong administrative skills. The ideal candidate will have excellent communication abilities, proficiency in accounting software, and a commitment to maintaining meticulous financial records alongside general office tasks. This position offers the opportunity to work in a fast-paced and dynamic office environment, supporting both our financial and administrative operations.

Duties:

  • Assist with bookkeeping and basic accounting tasks using accounting software such as QuickBooks.
  • Provide administrative support to ensure efficient operation of the office.
  • Handle accounts receivable and payable, and manage invoice processing.
  • Prepare financial reports, including expense reports and budget documents.
  • Perform data entry and maintain accurate financial and administrative records.
  • Answer and direct phone calls, take messages, and respond to inquiries related to financial matters.
  • Prepare, edit, and organize financial correspondence, reports, and presentations.
  • Manage the filing of both physical and electronic financial documents.
  • Greet visitors and direct them to the appropriate contacts, handle incoming and outgoing mail and packages.
  • Undertake additional clerical and administrative tasks as required.

Qualifications:

  • Proven experience in an accounting-focused role with strong administrative skills.
  • Proficient with accounting software, particularly QuickBooks, and Microsoft Office Suite (Word, Excel).
  • Excellent organizational and multitasking skills, with the ability to prioritize tasks effectively.
  • Strong attention to detail with superior problem-solving abilities.
  • Excellent written and verbal communication skills.
  • Ability to handle confidential information with discretion.
  • Prior experience in similar roles such as an Administrative Assistant, Accounting Clerk, or Office Manager is highly advantageous.

Benefits:
- Pay based on experience
- Health insurance options available
- Paid time off and holidays

We are an equal opportunity employer..

Only candidates selected for an interview will be contacted.

Job Type: Full-time

Pay: $18.00 - $23.00 per hour

Benefits:

  • 401(k)
  • Dental insurance
  • Health insurance
  • Paid time off
  • Vision insurance

 

Schedule:

  • 8 hour shift
  • Monday to Friday

 

Ability to Relocate:

  • Middleton, WI 53562: Relocate before starting work (Required)

 

Work Location: In person



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