Administrative Assistant
1 week ago
Manufacturing client seeks a self-motivated, organized, and detail oriented individual to join the team as an on-site Administrative Assistant. In this role, you will provide administrative support to a diverse and technical manufacturing operations team of 30 – 40 people while reporting to the site Operations Manager. This is a 4-month contract, M-F in Rancho Santa Margarita, CA 92688. $25/hr.
Responsibilities:
- Opening and tracking Facilities and IT support tickets
- Broadcasting communications through the site email distribution lists
- Scheduling meetings and coordinating site events
- Refreshing excel file data and saving to shared locations
- Production job traveler preparation and issuing
- Production job status and escalation tracking
- Facilitating reoccurring small group meetings for site safety tracking
- Site visitor greeting and signing in and out
- Badge access requests and temporary badge management
- PC refreshes and on-site basic IT support
- Maintaining business documents
Requirements/Qualifications:
- Team player who enjoys learning and working in a multi-cultural dynamic environment to complete tasks of varying technicality and business scope.
- Higher education or specialized training/certification, or equivalent combination of education
- 2 – 5 years experience as an administrative assistant
- Ability to read and converse fluently in English
- Familiarity with general PC components and set-up
- Comfortability with Windows 10 User Interface
- Experience using Microsoft Office 365 applications including Outlook and Teams
- Experience with any/all the following is highly desired:
- Oracle ERP
- Purchasing
- Manufacturing environment
- Installing and setting up Windows computers
- Enterprise Resource Planning (ERP) systems and Manufacturing Execution Systems (MES)
- Meeting scheduling and facilitation
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