Administrative Assistant

1 week ago


Rancho Santa Margarita, United States Certified Employment Group Full time
Job DescriptionJob Description

Manufacturing client seeks a self-motivated, organized, and detail oriented individual to join the team as an on-site Administrative Assistant. In this role, you will provide administrative support to a diverse and technical manufacturing operations team of 30 – 40 people while reporting to the site Operations Manager. This is a 4-month contract, M-F in Rancho Santa Margarita, CA 92688. $25/hr.

Responsibilities:

  • Opening and tracking Facilities and IT support tickets
  • Broadcasting communications through the site email distribution lists
  • Scheduling meetings and coordinating site events
  • Refreshing excel file data and saving to shared locations
  • Production job traveler preparation and issuing
  • Production job status and escalation tracking
  • Facilitating reoccurring small group meetings for site safety tracking
  • Site visitor greeting and signing in and out
  • Badge access requests and temporary badge management
  • PC refreshes and on-site basic IT support
  • Maintaining business documents

Requirements/Qualifications:

  • Team player who enjoys learning and working in a multi-cultural dynamic environment to complete tasks of varying technicality and business scope.
  • Higher education or specialized training/certification, or equivalent combination of education
  • 2 – 5 years experience as an administrative assistant
  • Ability to read and converse fluently in English
  • Familiarity with general PC components and set-up
  • Comfortability with Windows 10 User Interface
  • Experience using Microsoft Office 365 applications including Outlook and Teams
  • Experience with any/all the following is highly desired:
    • Oracle ERP
    • Purchasing
    • Manufacturing environment
    • Installing and setting up Windows computers
    • Enterprise Resource Planning (ERP) systems and Manufacturing Execution Systems (MES)
    • Meeting scheduling and facilitation


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