Administrative Assistant

2 weeks ago

Santa Barbara, United States Standing Together to End Sexual Assault (STESA) Full time

**Status**:Full-time, Non-Exempt

**Salary**:$22/hour

**Benefits**:Vacation, Sick Leave, and Employee Retirement through SIMPLE IRA.

**Supervisor**:Office Manager

**A. Reception**

1. Ensure telephone and office accessibility during STESA’s business hours by providing coverage.

2. Disseminate current STESA information and activities to the public. Provide information and referral as needed.

**B. Statistics**

1. Coordinate the collection of service and volunteer statistics as required by funding sources.

2. Perform data entry of client demographic and service information using computerized system.

3. Produce computerized reports as required by funding sources and administrative staff members.

**C. Fund Development**

1. Assist with fundraising record keeping including the maintenance of the donor database and the agency mailing list.

2. Produce donor acknowledgments.

3. Assist with fundraising activities.

**D. Administration**

1. Train and supervise office support volunteers and interns.

2. Restock office supplies necessary for administrative and programmatic activities.

3. Prepare bulk and special mailings.

4. Work with Janitorial staff to ensure office facilities and equipment are clean and orderly with sufficient supplies. Ensure clean and safe disposal of recycling and waste materials.

5. Assist with filing documents related to fundraising and administrative activities.

6. Arrange for proper disposal of STESA documents and information

**Qualifications**:

- Bilingual in English and Spanish a plus.
- Completion of Crisis Intervention Training within 3 months of hire (STESA will provide this training).
- Computer literate with knowledge of Microsoft Office.
- Strong oral and written communication. Excellent public and telephone demeanor.
- Volunteer Management skills.
- Experience with a multi-line telephone system.
- Must possess good judgment and respect confidentiality.
- Knowledge of issues pertinent to marginalized communities. Experience in working effectively with people of diverse cultural and socio-economic backgrounds.
- Knowledgeable about community resources and information.
- Ability to work effectively with professionals who interface with survivors of sexual assault and their significant others.
- Punctuality and ability to work varied hours.
- Strong attention to detail and experience while working in a multiple task environment.
- Ability to work independently and as part of a team, excellent organizational and time management skills.

STESA is an equal opportunity employer.

This job announcement is not intended to be all-inclusive of job responsibilities
- complete job description available upon request.

1. Cover letter

2. Resume

3. Three professional references

Pay: $22.00 per hour

Expected hours: 40 per week

**Benefits**:

- Health insurance
- Paid time off
- Retirement plan

Schedule:

- 8 hour shift

Work Location: Hybrid remote in Santa Barbara, CA 93101

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