Virtual Assistant
2 weeks ago
Company: Reach OOH
Location: Remote
Type: Full-time
About Us:
Reach OOH specializes in a range of services, each designed to address the complex security needs of today's world: Signals Intelligence, Camera Artificial Intelligence, and advanced Road Sensors. Our solutions are constantly evolving to meet the dynamic challenges of security and surveillance.
The Opportunity
We're searching for a results-driven Strategic Virtual Secretary to supercharge our executive team's productivity You'll leverage your expertise in CRM platforms (HubSpot, Zoho), data analysis, and strategic meeting coordination to streamline operations within our fast-paced tech company. If you possess a blend of administrative excellence, analytical skills, and a passion for technology, this is your chance to make a tangible impact on our growth.
Key Responsibilities:
- Executive Gatekeeper: Proactively manage complex calendars, strategically schedule meetings, and expertly handle travel arrangements for our leadership team.
- CRM Master: Maintain and optimize our CRM (HubSpot, Zoho), ensuring accurate client data and providing insights through basic data analytics.
- Communication Strategist: Draft professional correspondence, filter high-volume emails, and expertly manage external communications.
- Meeting Maestro: Facilitate strategic meetings, draft agendas, capture insightful minutes, and track action items.
- Project Collaborator: Assist in project management, track deadlines, compile reports, and streamline communication to ensure projects stay on target.
- LinkedIn Navigator Pro: Use LinkedIn Sales Navigator to prospect potential clients and partners, enhancing our business development efforts.
Qualifications:
- Administrative Ace: Proven experience as a virtual secretary or executive assistant, ideally supporting tech-focused or data-driven teams.
- Tech Toolkit: Mastery of Microsoft Office, CRM platforms (Hubspot, Zoho), and video conferencing tools. Experience with data analytics or visualization tools is a plus.
- Organizational Ninja: Ability to prioritize, multitask, and expertly manage complex schedules and information flows.
- Communication Powerhouse: Exceptional written and verbal communication skills, adapting your style to various stakeholders.
- Analytical Mindset: Interest in data-driven decision-making and the ability to extract basic insights from client, project, or sales data.
- Bonus Points: Experience in the advertising or insurance industry is highly desired.
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