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Construction Project Coordinator

3 months ago

Indianapolis, United States Dealers Wholesale Full time
Job DescriptionJob Description

Culture Fit

  • Own It
  • Work as ONE Team
  • Find a Way
  • Play to Win

Job Description

The Project Coordinator works collaboratively with current Project Mangers, as well as customers and vendors, to contribute to project management execution and success. This opportunity requires an individual to be an organized, solutions-oriented problem solver, while also being an effective communicator who can develop customer relationships. This person will use skills acquired through the construction industry (or similar industry). Doors, frames, and hardware (DFH) industry experience is preferred, but not required. This individual is expected to exhibit the core values of the company - to be accountable, relationship driven, solutions focused, and striving for excellence.

Mission

The mission for this role is to assist Project Managers accurately and efficiently, driving customer satisfaction and project margins.

Outcomes

  1. Actual project margin greater than or equal to bid margin
  2. $0 project management-related back charges
  3. 100% product delivery matrix communicated to customer and internally
  4. Maintain three (3) months out on project orders based on customer request
  5. Zero project over billings - create S.O.V. and maintain project workbook and backlog report
  6. High customer and Project Manager satisfaction

Position Reports To

Director of Project Management

Responsibilities

  • Collaboration with Project Managers on project-specific tasks
  • Collaboration with Detailer initially for review of project scope
  • Create and communicate project-specific Schedule of Values for customer invoicing purposes
  • Create and submit project-specific rough opening dimensions
  • Create, maintain, and communicate project-specific product delivery matrix
  • Review Estimators take-offs compared to updated prints for accuracy
  • Create project specific material orders/production spreadsheets aligned with project phasing and our delivery matrix
  • Create, maintain, and communicate installation scope (if applicable) to the CMF Installation Mgr.
  • Creating and implementing door hardware keying schedules
  • Write detailed RFI’s (Request for Information) outlining any issues or verifications required
  • Review post bid addendums, proposal requests, RFI’s, ASI’s, etc.
  • Ensuring project-specific vendor quotes don’t expire
  • Documenting all aspects of any given project through contracts, change orders, sales orders, purchase orders, order acknowledgements, submittals, emails and/or other forms of correspondence
  • Working with suppliers and vendors for product information, lead-times, and shipping details
  • Direct communication with customers via phone, email, or jobsite visits

Education/Experience Preferences

1. Four-Year degree in Construction Management or related field

OR

2. Combination of two-year certification in Construction Management (or related field) and “real-world experience.”

  • a. Three or more years in commercial construction field leadership with emphasis on doors, frames, and hardware
  • OR
  • b. Two or more years in project management within construction/building materials

OR

3. Four or more years of commercial construction field leadership with emphasis on doors, frames, and hardware

OR

4. Two or more years in project management/project coordination within doors, frames, and hardware or related industry.

Company DescriptionSince 1963 Dealers Building Supply, Inc. DBA Dealers Wholesale has sold and installed building materials for the construction industry in the Midwestern part of the United States. We are located in a 45,000 square foot building on 7 acres on the northeast side of Indianapolis, Indiana.

Dealers Wholesale represents some of the finest manufacturers known in the construction industry. The company specializes in the manufacture, fabrication, distribution and installation of quality building products. In 1982, Dealers decided to expand its product offering by distributing and installing commercial doors, frames and hardware. The move to selling both residential and commercial building products has helped Dealers improve its overall sales performance even when one of the sectors of the building industry is experiencing slow times.

The major product lines distributed by Dealers Wholesale includes IR (Ingersoll-Rand) Security and Safety, Marshfield Doors, Steelcraft Doors and Frames, Perma Door and Plastpro Doors, Yale Hardware and fireplaces by Heat & Glo, Heatilator and Quadra-Fire. In addition to the above Dealers sells and installs window treatments by Hunter Douglas and Levolor and has recently added bath hardware, toilet partitions and fire extinguishers to its product offering for commercial builders.

The product Dealers Wholesale offers is only part of the equation. Our staff of dedicated professionals has done work for high rise office buildings, shopping malls, state correctional facilities, churches, schools, housing projects, etc. We have a complete service and installation department that services and installs all our products with our own full time employees.

Dealers Wholesale unveiled exciting news in January 2008 when the company purchased the Metro Indianapolis division of Fireside Hearth & Home. Fireside Hearth & Home is part of Hearth & Home Technologies, a division of HNI Corporation, is considered to be the leader in the hearth industry.

In 2016, Dealers Wholesale was acquired by a Private Equity Firm called The Firefly Group. Under their leadership, Dealers Wholesale has implemented the Entrepreneurial Operating System (EOS) and made very strategic changes to our Core Values, Mission, and short/long-term growth goals.

Jimmy Rayford, the CEO of Dealers Wholesale, took the helm in January 2020, and was quickly able to inspire trust and loyalty from the organization. Jimmy's transparent leadership style and emphasis on a people-first culture has had tremendous positive impact on the organization in a very short period of time. He continues to elevate the Talent and the Employee Experience, and is working to fulfill our Vision of being a game-changing force in the Construction industry.

In early 2022, Dealers Wholesale acquired ClearPath Connections - a Milwaukee-based access control and security organization. ClearPath adds considerable talent and depth of knowledge to the access control offerings of Dealers Wholesale, and has proven to be a wonderful addition to our growing geographical footprint and portfolio of products.

Dealers Wholesale is on a very exciting growth trajectory; we hope you will come join usCompany DescriptionSince 1963 Dealers Building Supply, Inc. DBA Dealers Wholesale has sold and installed building materials for the construction industry in the Midwestern part of the United States. We are located in a 45,000 square foot building on 7 acres on the northeast side of Indianapolis, Indiana.\r
\r
Dealers Wholesale represents some of the finest manufacturers known in the construction industry. The company specializes in the manufacture, fabrication, distribution and installation of quality building products. In 1982, Dealers decided to expand its product offering by distributing and installing commercial doors, frames and hardware. The move to selling both residential and commercial building products has helped Dealers improve its overall sales performance even when one of the sectors of the building industry is experiencing slow times.\r
\r
The major product lines distributed by Dealers Wholesale includes IR (Ingersoll-Rand) Security and Safety, Marshfield Doors, Steelcraft Doors and Frames, Perma Door and Plastpro Doors, Yale Hardware and fireplaces by Heat & Glo, Heatilator and Quadra-Fire. In addition to the above Dealers sells and installs window treatments by Hunter Douglas and Levolor and has recently added bath hardware, toilet partitions and fire extinguishers to its product offering for commercial builders.\r
\r
The product Dealers Wholesale offers is only part of the equation. Our staff of dedicated professionals has done work for high rise office buildings, shopping malls, state correctional facilities, churches, schools, housing projects, etc. We have a complete service and installation department that services and installs all our products with our own full time employees.\r
\r
Dealers Wholesale unveiled exciting news in January 2008 when the company purchased the Metro Indianapolis division of Fireside Hearth & Home. Fireside Hearth & Home is part of Hearth & Home Technologies, a division of HNI Corporation, is considered to be the leader in the hearth industry.\r
\r
In 2016, Dealers Wholesale was acquired by a Private Equity Firm called The Firefly Group. Under their leadership, Dealers Wholesale has implemented the Entrepreneurial Operating System (EOS) and made very strategic changes to our Core Values, Mission, and short/long-term growth goals. \r
\r
Jimmy Rayford, the CEO of Dealers Wholesale, took the helm in January 2020, and was quickly able to inspire trust and loyalty from the organization. Jimmy's transparent leadership style and emphasis on a people-first culture has had tremendous positive impact on the organization in a very short period of time. He continues to elevate the Talent and the Employee Experience, and is working to fulfill our Vision of being a game-changing force in the Construction industry.\r
\r
In early 2022, Dealers Wholesale acquired ClearPath Connections - a Milwaukee-based access control and security organization. ClearPath adds considerable talent and depth of knowledge to the access control offerings of Dealers Wholesale, and has proven to be a wonderful addition to our growing geographical footprint and portfolio of products.\r
\r
Dealers Wholesale is on a very exciting growth trajectory; we hope you will come join us