Reception/Payroll/Contract Admin
3 weeks ago
Our team is looking for a Receptionist/Payroll Specialist/General Administration Specialist. This position is full-time and in-person (not remote). Below are the requirements of the position:
Receptionist/Payroll Specialist/General Administration
Answering Phones
Keeping and Maintaining office inventory
Data entry into various systems and report compilation
Set travel arrangements for staff
File office documents both digitally and paper copies
Lend assistance in the event of an employee absence
Provide support for staff as requested by team members
Maintain the cleanliness of entire office space as per operations manual
Coordinate weekly team meetings and upcoming team events
Marketing Coordination to include social postings, event coordination and main liaison with Marketing Department
Distribution of incoming mail through various services
Accurately prepare all payrolls to include proper deductions and fringe benefits.
Maintain employee time-off records and provide employee time-off information for administrative use.
Maintain records of dues and fringes paid on behalf of our union employees and submit payment reports to proper unions.
Assist in filling out all applications for Union sign ups
Set up new hires in HR software and accounting software.
Report payrolls through various forms of Certified Payroll portals
Process Contracts and Change Orders as they are received
Track, document, and audit payroll driven insurance monthly/ quarterly and report payrolls to insurance broker
Assist in data compilations need for submission for all company audits
Qualifications:
- Previous experience in accounting in a commercial construction environment
- Experience with current computer accounting programs and reporting tools
- Detail and deadline-oriented
- Strong analytical and problem-solving skills
- Minimum 5 Years Construction Payroll Experience
Our services provide but are not limited to firestop, barrier management, fire door inspections, expansion joint, slab edge, perimeter containment, and much more.Company DescriptionWe are full-service life safety and specialty contracting company that has been in business for fourteen years. Bartkowski Life Safety is proudly woman-owned. Our company has established itself in the industry and is the best in class. We are dedicated to protecting as many lives as possible across the country.\r
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Our services provide but are not limited to firestop, barrier management, fire door inspections, expansion joint, slab edge, perimeter containment, and much more.
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