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Accounts Payable Specialist
4 months ago
A/P SPECIALIST (9622)
The Accounts Payable Specialist is responsible for performing a range of accounting and clerical tasks related to the accounts payable function. This generally includes receiving, processing, and verifying invoices, tracking and recording purchase orders, and processing payments.
Duties and Responsibilities:
- Process outgoing payments in compliance with financial policies and procedures.
- Scanning, attaching, coding, and posting vendor invoices into the accounting system with a high degree of accuracy, while conforming to tight deadlines.
- Ensuring all invoices have proper project numbers and authorization before payment is made.
- Strengthen and grow relationships with vendors and suppliers.
- Create and post payable voucher in accounting system for both materials and outsourced services.
- Create positive payment file formatting into excel spreadsheet for check payments and/or process weekly check run to vendors.
- Clear wire and ACH invoice payments in IFS once treasury has sent payment funds.
- Act as first point of contact for resolving vendor issues for material and outsourced services.
- Research receiving and purchasing discrepancies and work with other team to resolve.
- Protect organization’s value by keeping information confidential.
- Reconcile venders’ monthly statements and related transactions.
- Audit and process company credit card statements.
- Read, analyze, and interpret financial reports and other related documentation.
- Maintain a “Good Received Not Invoiced” list.
- Update job cost reports for late vendor invoices.
- Assist with month-end accrual for items not on purchase orders.
- Responsible for all 1099 reporting.
- Perform other duties as assigned.
Education and Work Experience:
- High School Diploma required.
- Bachelor’s Degree in accounting or related field preferred.
- Minimum of three years of experience in an accounting position.
- Experience with IFS preferred.
Knowledge, Skills and Abilities:
- Can interpret financial data contained in reports and ledgers.
- Performs day-to-day administrative tasks such as maintaining information files and processing paperwork.
- Work in a high energy, high volume, rapidly changing environment.
- Takes personal responsibility for the quality and timeliness of work to achieve results.
- Achieves thoroughness and accuracy when accomplishing a task through concern for all the areas involved.
- Clear and effective communication skills in both written and spoken forms.
- Understands how to use the computers, including such tasks as turning the computer on and off, locating and opening files, navigate to websites, perform searches, and download files.
- Knowledge of computer applications including email, databases, word-processing program and spreadsheets (such as Microsoft Office).
- Provides excellent service to internal and external customers.
- Ensures that decisions are made based on policies, rules and organizational directives to solve emerging problems.
- Maintains confidentiality while processing and handling confidential information with discretion.
- Can handle frequent interruptions and can multi-task.
- Works effectively with different levels of management, team members and customers.
