Executive Legal Secretary

2 weeks ago

Sacramento, United States SANDHU LAW GROUP, APC Full time
Job DescriptionJob Description

Job Summary: The executive legal secretary provides high-level administrative support to our Managing Partner and our Law Operations Manager. This role involves managing schedules, preparing legal documents, coordinating meetings, and maintaining confidential records.

Responsibilities:

1. Administrative Support:
   - Manage calendars, schedule appointments, and coordinate meetings for legal executives.
   - Arrange travel arrangements, accommodations, and itineraries for legal professionals as needed.
   - Answer phone calls, take messages, and handle correspondence on behalf of legal executives.
   - Maintain electronic and physical filing systems, ensuring efficient document organization and retrieval.

2. Document Preparation:
   - Draft, format, proofread, and edit legal documents, including briefs, pleadings, contracts, and correspondence.
   - Prepare and file legal forms, such as court documents, motions, and subpoenas.
   - Assist with document production for legal proceedings, including discovery requests and responses.

3. Client Interaction:
   - Greet clients, answer inquiries, and direct them to appropriate legal professionals.
   - Assist with client intake processes, including gathering necessary information and completing paperwork.
   - Maintain positive relationships with clients through professional and courteous communication.

4. Legal Research:
   - Conduct legal research using online databases and other resources to support attorneys in case preparation and strategy.
   - Summarize legal documents, statutes, and regulations for attorneys' review and reference.

5. Meeting Coordination:
   - Coordinate and schedule meetings, depositions, hearings, and conference calls, ensuring all participants are informed and prepared.
   - Arrange for necessary equipment and facilities for meetings, including video conferencing and courtroom appearances.

6. Confidentiality and Compliance:
   - Maintain strict confidentiality of sensitive legal information and privileged communications.
   - Ensure compliance with legal procedures, court rules, and ethical standards in all administrative activities.

Qualifications:

- High school diploma or equivalent; additional certification or education in legal studies or office administration preferred.
- Proven experience as a legal secretary, executive assistant, or similar role in a legal setting.
- Proficiency in legal terminology, document formatting, and court procedures.
- Excellent communication skills, both written and verbal, with a professional demeanor.
- Strong organizational and multitasking abilities, with attention to detail and accuracy.
- Proficiency in using office software such as Microsoft Office Suite and legal software applications.
- Ability to prioritize tasks, meet deadlines, and adapt to changing priorities in a fast-paced environment.

 

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