Litigation Secretary

4 weeks ago

Sacramento, United States Avata Partners Full time

A reputable employment law firm is hiring a litigation secretary with at least 7 years of experience for its Sacramento office.


Duties Include:

  • Coordinate attorney support with other departments including calendar and billing teams.
  • Verify court and other deadlines and alert attorneys.
  • Create and update litigation matters in Virtual Binder.
  • Create TOCs and TOAs.
  • Coordinate and finalize documents for filing with courts, administrative agencies, and/or service upon other parties.
  • E-file documents with courts and agencies per applicable rules.
  • Timely and properly file in NetDocuments.
  • Create and submit New Client Matters within firm standards.
  • Coordinate transcription of audio recordings.
  • Coordinate the printing and assembling of documents with office services personnel.
  • Maintain attorney contact lists through Outlook and Client Relationship Management system (i.e., InterAction).
  • Submit daily task log identifying projects and assignments.
  • Review and revise client pre-bills.


Qualifications:

  • Bachelor's degree preferred.
  • Minimum 7 years' experience as a litigation secretary.
  • Highly organized with ability to support multiple attorneys’ practices and coordinate multiple calendars, tasks, and requests effectively.
  • Have strong time management skills and ability to prioritize and anticipate practice needs.
  • Strong written and verbal skills.
  • Advanced knowledge of Best Authority to produce TOCs and TOAs.
  • Extensive knowledge of court rules and ECF procedures.
  • Proficiency using MS Office, Outlook and Adobe.
  • Experience with document management systems (i.e., NetDocuments).
  • Expertise in Forte to create compliant legal documents and correspondence.
  • Knowledge of legal terminology.

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