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Law Firm Receptionist

3 months ago

Fort Lauderdale, United States Ascension Global Staffing & Executive Search Full time
Job DescriptionJob DescriptionAscension Global Staffing & Executive Search, a Hispanic Women Owned & Operated National Recruiting Firm stands at the forefront of innovation and excellence. Led by a visionary team with a deep commitment to diversity and inclusion, our firm is dedicated to identifying and attracting top talent across the nation. With a unique blend of cultural insight and professional expertise, we pride ourselves on creating an environment that fosters success for both employers and candidates.Our Broward County, high-volume consumer rights law firm client, has an excellent opportunity for an Experienced Receptionist & Administrative Support Position.
Summary:
Experienced and highly professional receptionist needed for a consumer rights law firm to answer inquiries by telephone and greet clients coming into the office in an accurate and articulate manner. This is a great opportunity for someone who is very organized, prioritizes deadlines, can multitask, and has a pleasant demeanor. The ideal candidate is skilled in answering all incoming calls on a multi-line telephone system and proficient in Microsoft Office. Bilingual Spanish speaker is a plus. Salary is commensurate with experience.
Primary Duties and Responsibilities:
Answer and route all incoming calls on a multi-line telephone system.
Redirect calls to appropriate employees and take messages when required.
Ensure the reception area and conference room are neat and orderly.
Greet visitors warmly and make sure they are comfortable.
Answer general client inquiries and redirect as necessary.
Process mail, scan, and upload the mail into the Litigation Management System.
Secretarial support such as scanning and photocopying.
Perform other related receptionist and administrative duties as requested.
Knowledge, skills, and abilities:
Candidate MUST:
Possess EXCEPTIONAL communication and customer service skills, in a professional, business manner.
Treat a call at 4:30 on Friday with the same care and compassion as one on Monday morning.
Ability to solve problems and strong attention to detail.
Must have experience working in a fast-paced environment and have excellent organizational skills and the ability to multi-task, prioritize, and manage time effectively.
Have a strong familiarity with MS Office and database entry/process management systems.
Ability to use photocopy, scanner, fax, and other equipment to complete duties.
Technologically savvy.
Qualifications
Education: College degree or equivalent.
Experience: Minimum of 1 year’s experience, working in a busy office as a receptionist.
Hourly pay + Benefits.
The firm provides competitive hourly pay + great benefits, including but not limited to 401k,
medical and dental insurance.
Working Hours: 9:00 am – 6:00 pm.