Assistant to Managing Partner at a Law Firm

2 weeks ago

New York, United States Gordon, Herlands and Randolph Full time
Job DescriptionJob Description

Job Title: Executive Assistant to Partner

Location: Midtown Law Firm

Job Type: Full-Time

About Us: Join our prestigious law firm located in midtown Manhattan, where we specialize in a variety of legal disciplines. We pride ourselves on our dynamic team environment and our commitment to excellence in all aspects of our work. Our firm is recognized for its professional achievements and its dedication to providing exceptional legal services.

Job Description: We are seeking a highly organized and efficient Executive Assistant to support one of our top Partners who specializes in Entertainment and Corporate Law. This critical role requires a proactive approach, excellent communication skills, and the ability to handle confidential information with discretion. The ideal candidate will be adept at managing contracts and calendars as well as preparing, revising and maintaining files.

Responsibilities:

  • Manage and maintain the Partner’s business calendars, scheduling meetings, appointments, and travel arrangements.
  • Handle incoming calls, emails, and other communications promptly and professionally.
  • Prepare legal documents, correspondence, and presentations as needed.
  • Assist in the preparation for court appearances and other critical legal proceedings.
  • Coordinate with other staff and external parties to ensure all preparations for meetings and court dates are comprehensive.
  • Manage expense reports and billing cycles, ensuring accurate and timely completion.
  • Provide general administrative support including but not limited to photocopying, faxing, and organizing of the office space.

Qualifications:

  • Minimum of 3 years of experience as a legal secretary, paralegal, or executive assistant.
  • Exceptional organizational and time-management skills.
  • Strong proficiency in Microsoft Office Suite and other office management tools.
  • Good communication and interpersonal skills.
  • Ability to work under pressure and meet deadlines.
  • Discretion with confidential information.

What We Offer:

  • Competitive salary package.
  • Benefits including health and life insurance as well as Retirement.
  • Generous paid time off and holiday schedule.
  • Opportunities for professional development and continuing education.
  • A dynamic work environment that values diversity and inclusivity.

Opening due to promotion of current assistant to in house management at investment firm.

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