Office Administrator

2 weeks ago


New York, United States J.Sheppard Associates Full time

Our client, a generationally forward, midsize law firm, is seeking an Office Administrator with a minimum of seven (7) years of experience in a law firm or other professional services firm. The primary areas of responsibility for this key role are Office Management, Finance and Human Resources.


The Office Administrator will assist in the preparation of the office operating expense budget and monitor monthly budget vs. actual progress; Additionally experience supervising Accounts Payable, Accounts Receivable and Client Billing groups in a law firm setting is required.


Human Resources function will include direct supervision for the New York office administrative employees which include legal secretaries, facilities, and reception; manage the performance management, evaluation and compensation process for all New York office administrative employees and will manage coverage for attorneys in the absence of business services employees.


The Administrator will manage the relationship with on-site vendors; This key role will manage special functions and social events for lawyers and business services employees; will assign, in coordination with the Office Managing Partner and Administrative Partner, office space to new employees, including lawyers, paralegals, and business services; will work with building management on day-to-day facilities issues such as building security, cleaning and maintenance, heating and air conditioning, emergency preparedness, and general tenant issues;


Bachelor’s degree is required. SHRM or other HR certification preferred. Law firm or other professional services experience is required as are strong communication and leadership skills. Compensation includes a salary of $150K-170K plus bonus and a robust benefits package. This is an opportunity to take the firm into the next chapter of its existence and have a strong impact on people and policy as well.


J. Sheppard Associates represents talented candidates and top tier law firms.



  • New York, United States Foreign & Commonwealth Office Full time

    Job Description (Roles and Responsibilities) **Main purpose of job**: This is an exciting opportunity for an active and dynamic person to work at the forefront of international diplomacy and in the heart of the British Government’s Mission to the United Nations (UKMIS NY). You will act as **Political Section Administrative Officer** and executive...

  • Office Administrator

    2 weeks ago


    New York, United States Gan Aliya & Bnos Aliya Full time

    Office Administrator The Office Administrator will hold the responsibility to maintain the orderly and smooth functioning of our school. The Office Administrator must be a role model both in and out of school living a Torah lifestyle with appropriate with appropriate and.. The Office Administrator provides consistent, confidential, and professional...

  • Office Administrator

    2 weeks ago


    New York, United States LevelUP HCS Full time

    As an Office Administrator, you will oversee organization, coordinate and manage administration duties, office procedures, and day-to-day office needs. The Office Administrator will work closely with the Management Team and have a diverse set of duties and responsibilities, which include: Client Services • Answering and corresponding to incoming phone...

  • Office Administrator

    2 weeks ago


    New York, United States LevelUP HCS Full time

    As an Office Administrator, you will oversee organization, coordinate and manage administration duties, office procedures, and day-to-day office needs. The Office Administrator will work closely with the Management Team and have a diverse set of duties and responsibilities, which include: Client Services • Answering and corresponding to incoming phone...

  • Office Administrator

    2 weeks ago


    New York, United States LevelUP HCS Full time

    As an Office Administrator, you will oversee organization, coordinate and manage administration duties, office procedures, and day-to-day office needs. The Office Administrator will work closely with the Management Team and have a diverse set of duties and responsibilities, which include: Client Services • Answering and corresponding to incoming phone...


  • New York, United States LevelUP HCS Full time

    As an Office Administrator, you will oversee organization, coordinate and manage administration duties, office procedures, and day-to-day office needs. The Office Administrator will work closely with the Management Team and have a diverse set of duties and responsibilities, which include: Client Services Answering and corresponding to incoming phone calls...


  • New York, United States Hexis International Full time

    Company DescriptionHexis International is dedicated to creating a positive and lasting impact on individuals and communities. Our mission is to inspire and empower people to make a difference in the world. We believe that even small actions can lead to significant change. With a focus on social solidarity and freedom, Hexis International strives to foster a...


  • New York, United States Hexis International Full time

    Company DescriptionHexis International is dedicated to creating a positive and lasting impact on individuals and communities. Our mission is to inspire and empower people to make a difference in the world. We believe that even small actions can lead to significant change. With a focus on social solidarity and freedom, Hexis International strives to foster a...


  • New York, United States Ascendo Resources Full time

    We are currently seeking a detail-oriented and highly organized Office Administrative Assistant to join our team. This position offers the potential for growth and transition to a permanent role based on performance and business needs. As an Administrative Assistant, you will provide crucial support in maintaining the smooth functioning of our business and...


  • New York, United States Veterans Health Administration Full time

    Summary The incumbent position is located at the New York Campus VA Medical Center, New York Harbor Health Care System (NYHHCS), Department of Veterans Affairs in the office of Health Administration Service, an administrative service that supports a plethora of clinical functions. Health Administration Service (HAS) is also knowns as the business...

  • Office Administrator

    2 weeks ago


    New York, United States Buchanan Legal Professional Services Full time

    We're seeking an Office Administrator for an industry-leading Am Law firm to oversee operations at their vibrant New York City office. This role involves managing day-to-day functions and collaborating with office partners, direct reports, and key personnel to ensure outstanding customer service and administrative support. With a focus on office management...

  • Office Administrator

    2 weeks ago


    New York, United States Buchanan Legal Professional Services Full time

    We're seeking an Office Administrator for an industry-leading Am Law firm to oversee operations at their vibrant New York City office. This role involves managing day-to-day functions and collaborating with office partners, direct reports, and key personnel to ensure outstanding customer service and administrative support. With a focus on office management...

  • Office Administrator

    2 weeks ago


    New York, United States Buchanan Legal Professional Services Full time

    We're seeking an Office Administrator for an industry-leading Am Law firm to oversee operations at their vibrant New York City office. This role involves managing day-to-day functions and collaborating with office partners, direct reports, and key personnel to ensure outstanding customer service and administrative support. With a focus on office management...


  • New York, United States Bernard Nickels & Associates Full time

    Job Title: Office AdministratorType: Contract AssignmentStart Date: ASAPEnd Date: 4 to 6 monthsLocation: NYC - 100% ONSITEHours: 40 per weekMax Pay: $30/hourGeneral FunctionOrganizes, coordinates and implements office process and procedures in order to ensure organizational effectiveness and efficiency.Supports prints device and mail services, office and...


  • New York, United States Bernard Nickels & Associates Full time

    Job Title: Office AdministratorType: Contract AssignmentStart Date: ASAPEnd Date: 4 to 6 monthsLocation: NYC - 100% ONSITEHours: 40 per weekMax Pay: $30/hourGeneral FunctionOrganizes, coordinates and implements office process and procedures in order to ensure organizational effectiveness and efficiency.Supports prints device and mail services, office and...

  • Office Administrator

    2 weeks ago


    New York, United States Abacus Full time

    Description/Comment: TEMPORARY ROLE - FILL LOA Job Title: Office Administrator Hours: 40 per week Brand: Shared Services - Facility Start Date: ASAP Duration: 4-6 mos Location Address: 100% ONSITE (No remote work0 GENERAL FUNCTION Organizes, coordinates and implements office process and procedures in order to ensure organizational effectiveness and...

  • Office Administrator

    2 weeks ago


    New York, United States Alantra Full time

    Alantra is an independent global mid-market financial services firm providing investment banking, asset management, and private capital services to companies, families, and investors operating in the mid-market segment. The Group has over 650 professionals across Europe, the US, Latin America, and Asia. Its Investment Banking division provides independent...

  • Office Administrator

    2 weeks ago


    New York, United States The New York Conservatory of Music Full time

    **About Us** The New York Conservatory of Music, located in the heart of Manhattan's Upper East Side, is dedicated to providing high-quality music education. Founded in 1998 by the esteemed concert pianist Dr. Jerzy Stryjniak and musicologist Joanna Stryjniak, the school offers a variety of musical training for all ages and levels. Nestled on the scenic 69th...


  • New York, United States Russell Tobin Full time

    Russell Tobin + Associates is currently seeking an Office Administrator for our luxury eye-wear brand client in New York, NY. Position is a 4 - 6 month contract.Job Title: Office Administrator Pay: $26.00 - $28.50/hour (based upon experience)Duration: 4 - 6-month contractSchedule: Monday – Friday // 40hrs/week // 8am-5pmESTLocation: 100% Onsite in New...

  • Office Administrator

    2 weeks ago


    New York, United States Russell Tobin Full time

    Job DescriptionJob DescriptionRussell Tobin + Associates is currently seeking an Office Administrator for our luxury eye-wear brand client in New York, NY. Position is a 4 - 6 month contract.Job Title: Office Administrator Pay: $26.00 - $28.50/hour (based upon experience)Duration: 4 - 6-month contractSchedule: Monday – Friday // 40hrs/week //...