Controller - Law Firm

2 weeks ago

New York, United States Professional Partners Group Full time
Job DescriptionJob Description

Job Summary:

Our Firm Business Manager (Controller) will work directly with the Owners to provide dedicated business strategy and manage the firm’s daily financial and business operations that support the vision of the firm owners. We are looking for someone to be a trusted member of our leadership team. The Firm Business Manager (Controller) will ensure the delivery of efficient, effective, and meticulous business services for our law firm. General responsibilities include but are not limited to; vendor relationships, including negotiations and management of vendors, onboarding new clients, managing, overseeing, and as needed entering all costs and expenses into the firm billing system. The ideal candidate will ensure billing requirements are met by all billable staff through proper training, analytics, and direct communication with billers. In this role the Firm Business Manager will also help to facilitate clear communication between clients, their attorneys, and the courts. Discretion and the ability to maintain confidentiality required, as our Firm Business Manager is exposed to sensitive information.

To ensure success the ideal candidate for our Firm Business Manager role will be enthusiastic, flexible, organized, detail-oriented, and a collaborator with strong interpersonal and communications skills. The ideal professional candidate will operate well in a fast-paced, everchanging environment and the ability to interact successfully at all levels is a must. To be successful the Firm Business Manager must have a strong financial background and leadership experience as an administrator in a law firm. This role requires someone that can create, execute, and change strategies as needed for the overall success of the firm. The ability to communicate upward, work independently and collaborate with other members of the executive team is a must. 

Leadership Responsibilities:

•       Providing leadership, direction and management of the finance and accounting team

•       Providing strategic recommendations to the owners and members of the executive management team

•       Managing the processes for financial forecasting and budgets, and overseeing the preparation of all financial reporting

•       Establishing and developing relationships with senior management and external partners and stakeholders

•       Manages financial system including time-tracking, billing, trust account management, collections, bookkeeping, expense management, and accounts payable.

•       Collaborate with HR/Administration Executive regarding training and communication   regarding firm procedures and requirements.

•       Collaborate with HR/Administration Executive on performance reviews systems for billing staff.

•       Supervises and counsels’ direct reports.

•       Maintains a professional and positive work environment by facilitating effective communication and information sharing among professional, paraprofessional, management, and support staff.

 

Daily Overall Responsibilities:

•       Advising on long-term business and financial planning including forward thinking business strategies and ever-changing industry standards and trends.

•       Oversight and enforcement of Attorneys and Paralegals in maintaining firm billable requirements on a quarterly and yearly basis.

•       Review billing on a weekly basis and provide monthly/quarterly/annual review of billing hours by biller to firm owners.

•       Review collections on a monthly basis and ensure and plan for timely collection of receipts.

•       Provide monthly financial reporting.

•       Participates in strategic planning process with management to identify and accomplish short- and long-term organizational goals.

•       Prepares the organization’s budget.

•       Performs or facilitates and delegates accounting functions as needed. These will include billing, preparation of financial statements, management of reports, and collections. 

•       Consults with outside accountants for audits, preparation of tax returns, and the production of other reports as required by law.

•       Oversee and manage the onboarding of new clients including reconciling conflict checks, creating retainer agreements for new clients, creating electronic files for new clients and enter into the billing system, and handling communications with clients regarding new client intake information for the firm billing system.

•       Consider and plan for efficiency in operations and collaborate with firm leaders in execution.

Required Skills/Abilities: 

•       Minimum of 7 years as a member of the executive team leading a finance department in a law firm. This experience must be recent.

•       Experience in a Controller or similar duties with a law firm

•       Superior written and verbal communication skills.

•       Excellent interpersonal and customer service skills.

•       Detail-oriented and professional.

•       Advanced understanding of law firm management practices including knowledge of accounting procedures and information systems.

•       Ability to organize and prioritize tasks, delegating when appropriate.

•       Extremely proficient in Microsoft Office Suite or other similar software program. 

•       Ability to maintain confidential records. 

 

Education:

•       Bachelor’s degree Business Administration, Finance or related field required. 

  • Paralegal for Personal Injury firm

    2 weeks ago

    New York, United States Law Firm Full time

    Job DescriptionJob DescriptionAs a rapidly expanding personal injury law firm, we are in need of an energetic, reliable and dedicated paralegal to join our growing team. The paralegal will support attorneys' with summons and complaints, Bill of Particulars, drafting, researching, and storing client information.Our mid-sized Manhattan law firm specializes...

  • Law Office Receptionist

    1 week ago

    New York, United States Law Firm Full time

    Job DescriptionJob DescriptionQualifications:-Able to be in the Office five (5) days/week;-Customer Service experience required;-Bilingual (Spanish Speaking);-Computer and Phone Skills;-Positive Attitude, Friendly and Outgoing;-Prior Office/Law Firm experience preferred;-Organized and Self-Motivated Job Description:-greet and assist onsite clients-schedule...

  • Controller (Regional CPA firm) - Hybrid

    2 weeks ago

    New York, United States CPA Firm Full time

    Job DescriptionJob DescriptionCPA firm has an opening an experienced full-time Controller located in its NYC office.We are flexible in the work schedule; hybrid.Responsibilities: Managing all the general accounting functions GL, A/P, A/R, Payroll, etc.Financial reportingAssist with tax return preparationManaging the accounting department and office...

  • Controller (CPA firm) - Hybrid

    Found in: Jooble US O C2 - 1 week ago

    New York, NY, United States CPA firm Full time

    CPA firm has an opening an experienced full-time Controller located in our NYC office.We are flexible in the work schedule; hybrid. Responsibilities: Managing all the general accounting functions GL, A/P, A/R, Payroll, etc. Financial reporting Assist with tax....

  • Controller (CPA firm) - Hybrid

    1 week ago

    new york city, United States CPA firm Full time

    CPA firm has an opening an experienced full-time Controller located in our NYC office.We are flexible in the work schedule; hybrid.Responsibilities: Managing all the general accounting functions GL, A/P, A/R, Payroll, etc.Financial reportingAssist with tax....

  • Law Office Receptionist

    1 week ago

    New Orleans, United States Breaux Law Firm Full time

    Job DescriptionJob DescriptionLAW OFFICE RECEPTIONIST ADBreaux Law Firm is hiring full time receptionist to aid our growing personal injury law firm. Qualifications include:LAW OFFICE RECEPTIONIST (METAIRIE)Full-time law office receptionist is needed at a well-established personal injury law firm in Metairie, Louisiana. Must be highly organized, detail...

  • Commercial Litigation Associate Attorney

    Found in: Appcast US C2 - 5 days ago

    New York, United States Law Firm Full time

    Commercial Litigation Associate AttorneyBoutique Manhattan law firm with a deep pipeline of cases and 30+ years of practice is seeking an experienced litigation attorney for their midtown Manhattan office. The right candidate has 3-7+ years of commercial litigation experience in a law firm setting. Cases include partnership disputes, business litigation,...

  • Commercial Litigation Associate Attorney

    Found in: Appcast Linkedin GBL C2 - 5 days ago

    New York, United States Law Firm Full time

    Commercial Litigation Associate AttorneyBoutique Manhattan law firm with a deep pipeline of cases and 30+ years of practice is seeking an experienced litigation attorney for their midtown Manhattan office. The right candidate has 3-7+ years of commercial litigation experience in a law firm setting. Cases include partnership disputes, business litigation,...

  • Commercial Litigation Associate Attorney

    4 days ago

    New York, United States Law Firm Full time

    Commercial Litigation Associate AttorneyBoutique Manhattan law firm with a deep pipeline of cases and 30+ years of practice is seeking an experienced litigation attorney for their midtown Manhattan office. The right candidate has 3-7+ years of commercial litigation experience in a law firm setting. Cases include partnership disputes, business litigation,...

  • Accountant - Law Firm

    4 days ago

    New York, United States ttg Talent Solutions Full time

    **Title**: Accountant **Location**: New York, NY **Salary**: $85k - $105k **Contract**:Permanent **DESCRIPTION**: **RESPONSABILITIES**: - Responsible for the daily operations of accounts receivable, billing and client relations. - Coordinate and complete the Northeast region monthly billing cycle, including processing invoices for specific practice...

  • Corporate Associate Attorney-Securities

    Found in: Appcast US C2 - 5 days ago

    New York, United States Law Firm Full time

    Corporate Associate Attorney-SecuritiesMidsized Manhattan law firm with a fast-growing corporate practice group is seeking a corporate attorney with solid law firm experience for an associate position. The right candidate has 2+ years corporate securities/Capital Markets experience, including work on 33 and 34 Act compliance. Hybrid work schedule, solid...

  • Corporate Associate Attorney-Securities

    3 days ago

    New York, United States Law Firm Full time

    Corporate Associate Attorney-SecuritiesMidsized Manhattan law firm with a fast-growing corporate practice group is seeking a corporate attorney with solid law firm experience for an associate position. The right candidate has 2+ years corporate securities/Capital Markets experience, including work on 33 and 34 Act compliance. Hybrid work schedule, solid...

  • Corporate Associate Attorney-Securities

    Found in: Appcast Linkedin GBL C2 - 5 days ago

    New York, United States Law Firm Full time

    Corporate Associate Attorney-SecuritiesMidsized Manhattan law firm with a fast-growing corporate practice group is seeking a corporate attorney with solid law firm experience for an associate position. The right candidate has 2+ years corporate securities/Capital Markets experience, including work on 33 and 34 Act compliance. Hybrid work schedule, solid...

  • M&A Corporate Attorney-Healthcare

    Found in: Appcast US C2 - 1 week ago

    New York, United States Law Firm Full time

    M&A Corporate Attorney-HealthcareBoutique law firm located in midtown Manhattan is looking to hire an experienced corporate attorney for their complex corporate practice. The right candidate has 5+ years of complex M&A experience, including acquisitions across multiple state lines. The firm has a specialty practice involving large healthcare facilities, so...

  • M&A Corporate Attorney-Healthcare

    Found in: Appcast Linkedin GBL C2 - 2 weeks ago

    New York, United States Law Firm Full time

    M&A Corporate Attorney-HealthcareBoutique law firm located in midtown Manhattan is looking to hire an experienced corporate attorney for their complex corporate practice. The right candidate has 5+ years of complex M&A experience, including acquisitions across multiple state lines. The firm has a specialty practice involving large healthcare facilities, so...

  • Associate Attorney

    1 day ago

    New York, United States Law Firm Full time

    Job DescriptionJob DescriptionTransportation Law Associate Attorney Our legal team is committed to providing each client with quality counsel, innovative solutions, and personalized service. Founded in 2000, the firm offers the legal expertise of its 115-plus attorneys, who have accumulated experience and problem-solving skills over decades of practice.We...

  • Real Estate Associate Attorney-Leasing

    Found in: Appcast Linkedin GBL C2 - 2 weeks ago

    New York, United States Law Firm Full time

    Real Estate Associate Attorney-Leasing Prominent mid-town Manhattan law firm with a sophisticated real estate practice is seeking an experienced commercial real estate attorney for associate position. The right candidate has 5+ or more years of quality real estate experience with an emphasis on commercial leasing including office, retail, landlord-tenant,...

  • Real Estate Associate Attorney-Leasing

    Found in: Appcast US C2 - 1 week ago

    New York, United States Law Firm Full time

    Real Estate Associate Attorney-Leasing Prominent mid-town Manhattan law firm with a sophisticated real estate practice is seeking an experienced commercial real estate attorney for associate position. The right candidate has 5+ or more years of quality real estate experience with an emphasis on commercial leasing including office, retail, landlord-tenant,...

  • Real Estate Litigation Associate Attorney

    Found in: Appcast US C2 - 1 week ago

    New York, United States Law Firm Full time

    Real Estate Litigation Associate AttorneyProminent Manhattan law firm with top developer and REIT clients is looking for a seasoned real estate litigation associate for their growing practice. The right individual has 5+ years of hands-on commercial real estate litigation experience with court appearances in the 5 boroughs, knowledge of NY civil procedure,...

  • Real Estate Litigation Associate Attorney

    Found in: Appcast Linkedin GBL C2 - 2 weeks ago

    New York, United States Law Firm Full time

    Real Estate Litigation Associate AttorneyProminent Manhattan law firm with top developer and REIT clients is looking for a seasoned real estate litigation associate for their growing practice. The right individual has 5+ years of hands-on commercial real estate litigation experience with court appearances in the 5 boroughs, knowledge of NY civil procedure,...