Administrative Assistant

1 month ago


Los Angeles, United States PMCS Group Full time
Job DescriptionJob Description

Minimum Required Qualifications:

  • Strong attention to detail and problem-solving skills.
  • Strong written communication skills.
  • Strong organizational skills
  • Must be proficient in Microsoft Office (Outlook, Excel, Word, PowerPoint)
  • Good interpersonal skills.
  • Must be able to multi-task, follow through on all tasks to completion, and work with minimal direction and supervision.
  • Typing rate: 40 net words per minute.
  • Minimum of five years of administrative work experience.

Tasks and Responsibilities:

  • Provides administrative support to ensure efficient office operations.
  • Handles administrative requests and queries from senior managers and division staff.
  • Heavy proofreading and processing of general correspondence, such as letters, memos, reports, and Board letters.
  • Checks correspondence submitted for supervisor's attention to ascertain that all relevant data, files, signatures, etc., are accurate and included.
  • Develops and maintains physical and digital filing systems.
  • Schedules meetings, prepares meeting agendas, and takes minutes.
  • Gathers data by contacting employees, other divisions, and/or agencies for general information and/or to prepare reports.
  • Supervises other staff and delegates responsibilities.
  • Maintains appropriate document control logs by entering information as to type of documents, dates received/transmitted, and file location.
  • Supervises other staff and delegates responsibilities.
  • Handles technical issues within their area of expertise. 
  • Schedules appointments and arranges conferences and meetings, maintains conference room schedules and books meetings
Company DescriptionPMCS Group is a full service project management, construction management and inspection services firm with over 18 years’ experience in successful project delivery. Since our inception in 2005, our team has supported numerous entities and public works projects in the Southern California region. Our team is currently supporting entities such as the City of Los Angeles, Bureaus of Engineering, Sanitation, and Street Services; Los Angeles County Department of Public Works; Port of Long Beach; Los Angeles County Metropolitan Transportation Authority; Los Angeles Unified School District; Los Angeles Community College District (LACCD), and; California State University Long Beach, to name a few. Our team’s commitment to partnering has led to the successful delivery of over $4B worth of projects without any claims.

PMCS has expanded our expertise into the private sector, particularly focusing on large scale advanced technology and mission critical projects. Our team has delivered microchip manufacturing facilities, cleanrooms, labs and large scale data center facilities. We’ve expanded our reach into Northern California, Arizona, Oregon, Washington, Texas, and other states. PMCS supports entities such as QTS Data Centers, Vantage Data Centers, Cologix Data Centers, Intel, Lam Research, Samsung, TSMC, and others.

PMCS Group’s project portfolio also includes numerous public facility projects, such as the Port of Long Beach Fireboat Station 20 project, major water resource projects, including the City of LA / LAWA Argo Drain Sub-Basin Facility Project, and major educational projects, like the California State University Long Beach Parkside North Housing Residence Project. We bring extensive transportation and infrastructure project experience, including our work as a joint venture partner on LACMTA’s Purple Line Project and our work on LA County Department of Public Works’ Santa Anita dam.

We believe that every project success is based on partnering, collaboration, and consolidating resource pools to provide our clients with the optimum balance of flexibility and responsiveness needed to achieve high quality results for the best value.Company DescriptionPMCS Group is a full service project management, construction management and inspection services firm with over 18 years’ experience in successful project delivery. Since our inception in 2005, our team has supported numerous entities and public works projects in the Southern California region. Our team is currently supporting entities such as the City of Los Angeles, Bureaus of Engineering, Sanitation, and Street Services; Los Angeles County Department of Public Works; Port of Long Beach; Los Angeles County Metropolitan Transportation Authority; Los Angeles Unified School District; Los Angeles Community College District (LACCD), and; California State University Long Beach, to name a few. Our team’s commitment to partnering has led to the successful delivery of over $4B worth of projects without any claims. \r
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PMCS has expanded our expertise into the private sector, particularly focusing on large scale advanced technology and mission critical projects. Our team has delivered microchip manufacturing facilities, cleanrooms, labs and large scale data center facilities. We’ve expanded our reach into Northern California, Arizona, Oregon, Washington, Texas, and other states. PMCS supports entities such as QTS Data Centers, Vantage Data Centers, Cologix Data Centers, Intel, Lam Research, Samsung, TSMC, and others. \r
\r
PMCS Group’s project portfolio also includes numerous public facility projects, such as the Port of Long Beach Fireboat Station 20 project, major water resource projects, including the City of LA / LAWA Argo Drain Sub-Basin Facility Project, and major educational projects, like the California State University Long Beach Parkside North Housing Residence Project. We bring extensive transportation and infrastructure project experience, including our work as a joint venture partner on LACMTA’s Purple Line Project and our work on LA County Department of Public Works’ Santa Anita dam. \r
\r
We believe that every project success is based on partnering, collaboration, and consolidating resource pools to provide our clients with the optimum balance of flexibility and responsiveness needed to achieve high quality results for the best value.

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