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Legal Billing Administrator
2 months ago
Quest Group Executive Search is looking for a talented Legal Billing Administrator
Due to growth, I am retained by a highly respected firm whom we have worked with extensively and everyone we have placed absolutely loves working with them Headquarters is in Atlanta and they also have offices in Phoenix, Orlando, Miami, Las Vegas and Birmingham.
Some of the Duties Include:
- Maintain BillBlast by adding new users, mapping clients, reporting issues to Aderant support, etc.
- Add timekeepers/users to firm's time and billing software
- Set up new clients/new client programs in ebilling sites
- Train new billing specialists in firm's billing software and BillBlast
- Back up Billing Specialists when needed (PTO) on submissions, errors, urgent matters
- Back up Records Manager on conflict checks and new matter openings
- Remove former timekeepers from ebilling sites as needed after 90 days
- Prepare billing reports as requested
- Add/update rates in firm's billing software; notify Sr. Billing Specialists to update rates in ebilling sites
- Report billing issues to Accounting Manager and work with Accounting Manager to find solutions
- Notify management of new or updated client billing guidelines
- Manage/update atty matter assignments and splits (credits)
- Add/remove billing site log ins for new and former billers
- Assign attorneys to Billing Specialists and Sr. Billing Specialists
- Maintain and update BIM tracking reports
- Draft billing instructions for department handbook and SharePoint portal page
- Answer inquiries from firm attorneys and staff
- Communicate with clients as requested by attorneys
- Communicate with/lead meetings with billing specialists as needed re: new and updated firm procedures or client guidelines
- Maintain updated client billing guidelines/update out of date client guidelines/maintain guidelines “cheat sheet”
- Other duties and projects as assigned by management
Requirements:
- At least 4 years of experience of law firm billing experience including managing timekeepers and rates and ebilling
- Experience with BillBlast or Ebilling Hub or similar software
- Experience with SurePoint LMS helpful (not required)
- Ability to professionally communicate with both internal and external contacts verbally or in writing
- Ability to handle multiple tasks or projects at the same time
- Ability to prioritize tasks
- Ability to be proactive and work both independently and with a team
AMAZING BENEFITS:
- 36.25-hour work week (PAID FOR 40 hours), eligible for Overtime.
- 4 weeks PTO
- Medical/Dental/Vision/STD/Life (Very affordable)
- 401K – 100% vested on day 1
- Profit sharing, firm contributes 5.5% of salary.
- Flexible Spending and Health Savings Accounts
- Semi-Annual discretionary bonuses
- Paid Parking
- AFLAC Supplemental Policies
- Pet Insurance
- Annual reviews and salary adjustments as warranted by performance.
- Employee referral program - $1000-$1500 per referral
Looking to hire ASAP APPLY TODAY
