Events Coordinator
3 weeks ago
About Us
A home away from home where creatives celebrate music, art, design and culture. We are a private membership club open to members and their guests only.
Our Culture
At Living Room, we are deeply passionate about our work and we believe that hospitality is a noble pursuit because it’s fundamentally human and an ideal worth chasing. We seek out those that share these beliefs as an inherent second nature and our team member culture is how we bring this idea to life. Our guiding pillars- Be Human, Be Curious, Be Empathetic, Be Soulful, and Be Honest demand that we embody these values in all that we do.
The Team
We are seeking an Event Coordinator who plays a crucial role in our team, contributing to the seamless execution of internal member events as well as external programming at Living Room. In this position, you will be actively involved in every step of the process, from booking to execution and follow-up, ensuring every event is a success. Your responsibilities require thorough administrative preparation, leaving no detail overlooked.
We value an Event Coordinator who embodies strong organizational skills, meticulous attention to detail, a genuine passion for events, effective communication abilities, and a cultural pulse. Your expertise in vendor management adds an extra layer of proficiency to this pivotal role.
The Role
- Event Material Creation: Develop and propose comprehensive event materials, including floor plans, customized menus, and run-of-show documents.
- Administrative Duties: Handle various administrative tasks, such as booking events, creating Banquet Event Orders (BEOs), sending proposals, scheduling meetings, coordinating staffing and catering, and other related responsibilities as needed.
- Client Interaction: Conduct site visits with clients, including pre-event walkthroughs, to ensure a clear understanding of client needs, as well as post-event recaps and follow-up with the client. A warm demeanor while interfacing with guests and members on the floor.
- Event Inquiry Assessment: Responding to incoming inquiries with pertinent questions to assess whether the event is a good fit, using the SOPs that the Events Director has created.
- Documentation and Organization: Organize, store, and update event contracts, receipts, partner contact information, and other relevant documents.
- Billing: Handle all event billing and payments. Work in collaboration with Finance Department and Membership Team through the CRM platform and POS system as needed.
- Event Execution: Support F&B team as well as managing the events team while event is taking place.
- Additional Duties: Perform any other duties assigned by any direct reports.
The Ideal Candidate:
- A passion for orchestrating events that leave a lasting impression, creating unique and unforgettable experiences for attendees.
- An understanding of event planning and coordination, including logistics, vendor management, and the ability to seamlessly execute events from conception to completion.
- Strong organizational and multitasking skills, including attention to detail and the ability to handle various aspects of event coordination.
- The ability to collaborate effectively with diverse teams, communicate clearly, and ensure that every detail aligns with the overall vision of the event.
- Experience in event coordination, preferably in diverse settings, demonstrating a proven ability to bring creative concepts to life.
Requirements
- Possess a minimum of 3+ years of experience in curating and executing both large and small innovative events tailored to unique specifications.
- Demonstrated ability to thrive in a high-volume, demanding, and fast-paced environment, showcasing effective multitasking skills
- Display leadership qualities, innovation, and adeptness in building strong relationships within diverse teams.
- Maintain a flexible schedule with the capability to work during days, nights, weekends, and holidays when applicable.
- Fortitude in high pressure environments and knack for delivering experiences to the highest standard
- A background using Tripleseat.
- Familiarity with membership club dynamics as well as interfacing with high profile guests.
Benefits
Why Join
- 100% Healthcare coverage including Dental and Vision, it’s part of our commitment to you
- Wellness Benefits for a balanced lifestyle
- Competitive 401k match for your financial future
- Unlimited PTO for salaried members, because you deserve it
- Career Growth opportunities that empower you
- Learning & Development for your growth with us
- Fun and Exciting Team Member Events that build bonds
- Free Team Member Meals to fuel your creativity
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