Executive Personal Assistant

3 weeks ago

Rochester, United States Be Innovations LLC Full time
Job DescriptionJob Description

Position Overview: As a Personal Assistant at Be Innovations LLC, you will play a pivotal role in supporting our mission by providing essential administrative assistance to the Chief Executive Officer Courtney Santiago, the driving force behind our company's success. We are looking for someone who is detail-oriented, proactive, and capable of managing multiple tasks with precision and efficiency.

Key Responsibilities:

  • Manage calendars, schedules, and appointments for the CEO to ensure smooth operations and efficient time management within the designated 20-hour workweek.
  • Coordinate and schedule meetings, conferences, and travel arrangements, optimizing logistics and minimizing disruptions within the part-time schedule.
  • Handle correspondence and communication, including emails, phone calls, and other inquiries, with professionalism and promptness, utilizing time efficiently during the 20-hour workweek.
  • Assist in preparing documents, reports, and presentations, maintaining accuracy and consistency in all deliverables while adhering to the part-time schedule.
  • Conduct research on various topics and provide relevant information as required, contributing valuable insights to decision-making processes within the allocated 20-hour workweek.
  • Maintain organized filing systems and databases, ensuring easy access to critical information and documents within the part-time schedule.
  • Utilize basic accounting knowledge to assist with expense tracking, budget management, and financial reporting, promoting financial transparency and accountability within the 20-hour workweek.
  • Act as a liaison between the CEO and internal/external stakeholders, facilitating effective communication and collaboration within the part-time schedule

Qualifications:

  • Proven experience as a Personal Assistant or similar role, preferably in a fast-paced and dynamic environment.
  • Excellent organizational and time management skills, with the ability to prioritize tasks and meet deadlines effectively.
  • Strong communication and interpersonal abilities, coupled with a professional demeanor and customer-centric approach.
  • Proficiency in MS Office and other relevant software, with a keen eye for detail and accuracy in completing tasks.
  • Ability to handle confidential information with discretion and maintain a high level of confidentiality.
  • Adaptability and willingness to take on new challenges, demonstrating initiative and resourcefulness in problem-solving.
  • Basic knowledge of accounting principles is a plus, although not required.

Benefits:

  • Competitive salary based on experience.
  • Opportunities for growth and professional development within a dynamic and innovative company.
  • Collaborative and inclusive work environment that values diversity and creativity.
  • Comprehensive benefits package, including health insurance and retirement savings plan.
  • Flexible working hours to accommodate work-life balance.

If you are a responsible and organized individual with a passion for innovation and a desire to make a meaningful impact, we invite you to join our team at Be Innovations LLC. Please submit your resume and cover letter outlining your qualifications and why you would be a great fit for this role. We look forward to hearing from you

Application Instructions: Please send your resume and cover letter to cbsantiagobi@gmail.com with the subject line "Personal Assistant Application – Courtney Santiago". Only shortlisted candidates will be contacted for interviews. Thank you for your interest in joining our team and contributing to our mission of revolutionizing the beauty industry through innovation

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